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25. 26 No substitution will be considered unless written request has been submitted to the City Manager for approval prior to the date for receipt of Bids. Each request shall include a complete description of the proposed substitute, the name of the material or equipment for which it is to be substituted, drawings, catalog specifications, samples, performance and test data, and any other data or information necessary for a complete evaluation. A written approval must be issued by the City of Sunny Isles Beach or their representative in order for a substitution to be accepted. Late Substitution and Modification (a) Sealed Bids will be received on or before September 27, 2002, until 10:00 am EDT at 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Fl. 33160 and opened immediately thereafter in the City Commission Chambers. Bidders, or their authorized agents are invited to be present. Bids received after the designated date and/or time, will not be accepted and will be returned un- opened to prospective bidders. (b) The time and date stamp or annotation placed on the bid envelope by the City Clerk Office shall be conclusive a to the time of receipt. (c) Notwithstanding paragraph (a) of this provision, a late modification of an otherwise successful bid that makes its terms more favorable to the City will be considered at any time it is received and may be accepted. (d) If any emergency or anticipated event interrupts normal City processes so as to cause postponements of the scheduled bid opening, the time specified for receipts of bids will deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal City processed resume or to such other date and time as may be provided by the Procurement Services Office in a written notice to bidders. Contract Documents contract documents consist of the following parts: (a) Bid Documents: 1. Contractor's Bid Proposal (as accepted by the Owner, including documentation accompanying the Bid and any post Bid documentation submitted prior to Notice of Award) 2. Addenda 3. Bid Security (b) Contract Form: Instructions to Bidders Page 6 of 7 1. Contract 2. Performance Security 3. Contract Certification Form 4. Insurance Certifications (c) Instructions to Bidders (d) Special Provisions (e) Change Orders (f) Construction Changes Instructions to Bidders Page 6 of 7