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I I I I I I I I I I I I I I I I I I I SECTION VI.B - REQUIREMENTS OF THE TECHNICAL PROPOSAL (Co/ltill/led) 8. SPECIFIC AUDIT APPROACH (Colltillued) SCOPE I WORK PRODUCTS I RESULTS (Colltillued) The firm will prepare a management letter in accordance with the requirements of the Auditor General of the State of Florida and will include material and other reportable conditions as follows: ,. Whether errors, irregularities reported in the preceding audit report have been corrected; ,. Whether recommendations made in the preceding audit report have been implemented; ,. If applicable, whether any errors or irregularities reported by or any recommendations made by the preceding auditor concerning the preceding fiscal year have been corrected or implemented; ,. Violation of the laws, rules and regulations discovered within the scope of the audit; ,. Illegal expenditures discovered within the scope of the audit; ,. Improper or inadequate accounting procedures; ,. Failure to properly record financial transactions; ,. Other inaccuracies, irregularities, shortages, fraud or defalcations, if any, discovered by the firm; ,. Recommendations to improve management, accounting procedures and internal controls and to increase efficiency. Our approach to developing the report on our findings is particularly important given the increasing financial pressures and public scrutiny facing today's public officials. Our report will include pertinent findings, cause, effect, recommendations for improvement, and suggestions for recommendation implementation, as appropriate. It will also include written response from management. We will make suggestions to improve the City's performance, procedures, and controls. Any recommendations for operational improvement will be reasonable and constructive. If your management has already identified a relevant issue, our report will reflect this fact. Further, items included in our report will withstand the basic tests of corrective action: ,. recommendations must be cost effective; ,. recommendations must be straightforward and reasonable to implement; ,. recommendations must address the core issue, not just the symptom; and ,. the corrective action must consider why the deficiency occurred; ,. where applicable and feasible, we will quantify the effect of our recommendations. To ensure full agreement with the circumstances, we will fully discuss each item with the appropriate City personnel prior to the final exit conference. We will discuss pertinent issues only after preliminary communication with the responsible City personnel. This policy means there will be no "surprises" in the report and fosters a professional, cooperative atmosphere. Because we wish to assist you in identifying and solving problems before they become critical, we will provide feedback on more than just the items identified in the report. Our report will, communicate reportable conditions or other instances of non-compliance and will also recommend suggestions for improving operational efficiency, including decreasing costs, improving management information effectiveness, protecting assets, etc. ,) ~KR~.:~ 28