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<br />I <br /> <br />APPENDIX III - MANAGEMENT LETTERS DEVELOPED AND ISSUED IN CONNECTION WITH LOCAL GOVERNMENT AUDITS <br />I <br /> <br />I <br /> <br />I. <br /> <br />CURRENT YEAR FINDINGS AND RECOMMENDATIONS (CONTINUED) <br /> <br />05-5 Report Submissions <br /> <br />I <br /> <br />Condition <br /> <br />I <br /> <br />Our test of compliance with laws, regulations, contracts and grant agreements disclosed that <br />the City failed to submit the following reports on a timely manner: <br /> <br />I <br /> <br />Report <br />Annual Report of Property Presumed <br />Abandoned 2004 <br />Project Specific Audit Report <br /> <br />I <br /> <br />Home Grant Monthly Progress Report <br /> <br />Reference Due Date <br />Florida Statute <br />717.117 April 30,2005 <br />State Revolving <br />Fund Loan No. May 10, 2005 <br />894025 <br />Interlocal Within 30 days <br />Agreement with after each month <br />Broward County - <br />Home Grant <br /> <br />Date Submitted <br />Not submitted as <br />of April 26. 2006 <br /> <br />January 19. 2006 <br /> <br />No monthly <br />reports have been <br />submitted <br /> <br />I <br /> <br />Recommendation <br /> <br />I <br /> <br />We recommend that the City develop a tracking system in order to comply with the reporting <br />requirements and their due dates and designate a responsible employee to monitor timely <br />submissions of reports. <br /> <br />I <br /> <br />Manaqement Response <br /> <br />'I <br /> <br />Management will implement the auditors' recommendation; as for the HOME Grant. due to <br />the amount of time required to make the requested repairs it is not feasible for us to submit <br />monthly reports. This issue has been addressed with Broward County and they have agreed <br />to allow us to submit reports within 30 days of each completed rehabilitation job. <br /> <br />I <br />I <br /> <br />05-6 Aging Analysis for Utility Accounts Receivable <br /> <br />Condition <br /> <br />I <br /> <br />We noted during our audit that the City did not generate aging reports for Utility accounts <br />receivable during the year. <br /> <br />The aging analysis report provides a tool for management to investigate problematic. unusual <br />and long-outstanding customer accounts and helps the City to take timely action to recover <br />overdue payments and avoid bad debts. <br /> <br />I <br /> <br />I <br /> <br />Recommendation <br /> <br />I <br /> <br />We recommend that the City generates and reviews on a monthly basis all aging reports of <br />the Utility accounts receivable to maximize cash inflows to support the operation of the Utility <br />department. <br /> <br />I <br /> <br />5 <br /> <br />I <br />