2011-0308 Special City Commission Meeting

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Summary Minutes: Special City Commission Meeting March 8, 2011 Sunny Isles Beach, Florida 3B. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving Change Order No. 9 to Agreement with Coastal Construction Company for Professional Construction Services for the Expansion of the Scope for the Heritage Park and Parking Garage Project, Decreasing the Amount ofthe Agreement in an Amount of $304,118.40, Attached Hereto as Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: [City Clerk's Note: Items 3A and 3B were heard together.) City Clerk Hines read the title, and Acting City Manager Vera reported noting that from this point on the change orders will be deducts or direct purchases. Change Order #9 is decreasing the agreement, and is for playground equipment, site furnishings, benches, and pooch station. This Change Order reduces the total contract amount with Coastal to $13,146,823, and additional deductions are anticipated to be occurring to this contract amount as staff works with the contractor in trying to reduce more of the services. Public Speakers: None Commissioner Aelion moved and Commissioner Scholl seconded a motion to approve this resolution. Resolution No. 2011-1689 was adopted by a voice vote of 5-0 in favor. 3C. A Resolution ofthe City Commission ofthe City of Sunny Isles Beach, Florida, Authorizing the City Manager or Designee to Purchase Materials for Completion of Heritage Park, in an Amount Not to Exceed $650,000.00; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Acting City Manager Vera reported noting that this authorizes the City Manager to purchase materials directly above the Coastal contract to complete the Park. These direct purchases will allow the City to save 20% that the contractor is putting on top of them plus associated fees that the contractor would normally charge. Acting City Manager Vera itemized the following direct purchases: . Stage Canopy $178,627 . Site Furnishing 50,000 . Playground Equipment 266,373 . Parking Meters 25,000 . Lighting/Sound 60,000 . Heritage Wall Plaques 20,000 . Lightning Detector 15,000 . Security Cameras 35,000 Total $650,000 He noted that some of these items will be funded through forfeiture funds, and he will be coming before the Commission for final approval. Including these direct purchases and Change Order Numbers 8 and 9, the cost for the Park and parking garage is not to exceed $13,796,823. This amount is the total cost of the Park which includes a stage, a canopy cover, the interactive fountain, the Heritage Wall, the Medjool Palms, the up-lighting, the electrical outlets, and anything that was missing before, we will have back into the Park. We 2