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Q o o FEMA Public Assistance Program: An Overview . The P A Program assists in the restoration of community infrastructure . Supplemental cost reimbursement program · Specific eligibility requirements . FEMA share of eligible costs awarded to State for disbursement to Applicant . Emergency and permanent work for small, large and approved alternate projects are eligible . Special considerations for Hazard Mitigation, Environmental Requirements, Historic Preservation & Cultural Resources, Special Flood Hazard Areas and Insurance Requirements. · Key support: Public Assistance Coordinator (PAC) . Urgent Resources: Immediate Needs Funding Public Assistance Process Summary . Pre-event Training and Education · Disaster Event . Presidential Declaration: Preliminary Damage Assessment · Applicant's Briefing · Submission of Requests · Kickoff Meeting · Complete Project Worksheets · Validation of Small Projects · Funding · State funds Applicant . IMPORTANT: Timelines (30/60days); Eligibility & Special Considerations; Accurate Scope of Work & Prices; Organized and Available Documentation. To constantly consult and educate our clients, potential clients and interested parties on the ever-changing Public Assistance Program, we foster information sharing. As such, we have included, for reference only, a portion of a recent paper by Dana Hanson, Florida State PAC, entitled Working Backwards, which concisely emphasizes the salient points of receiving full and fair reimbursements as a subgrantee of the PAP. Dana has no affiliation with Ash Britt, but this is a valuable document that should be disseminated to all Florida communities susceptible to disasters, thus we are incorporating it (see attachment following in this section). Please refer to Figure I on the following page for an illustrative flowchart of the Public Assistance Process. City of Hampton, Virginia Reimbursement Following the landfall of Hurricane Isabelle in 2003, the City of Hampton activated AshBritt's standing contract with the Virginia Peninsulas Public Service Authority (VPPSA) to provide disaster recovery services. The scope of work included debris removal, site management, debris reduction by grinding, hazardous tree and stump removal, power generation, vacuum truck support for clogged catch basins, and right-of-entry operations. Additionally, site management and debris reduction services were provided to the cities of Newport News and Poquoson. Our recovery operations were concluded in early March of2004. Nearly 18 months after completion of the project, FEMA introduced a change to its reimbursement policy regarding stumps less than 24 inches in diameter. Specifically, the FEMA guidance stated that such stumps are considered reimbursable only at the contracted cubic yardage rate for vegetative debris removal. The executed VPPSA agreement provided for payment of stumps of less than 24 inches on a "per stump" unit basis. This change was unfairly applied retroactively to the sub-applicants of the Hurricane Isabelle recovery. Ultimately, the City of Hampton was denied reimbursement on the per stump rate for removal of stumps less than 24 inches, although these had been originally approved by FEMA as eligible for reimbursement. In the spirit of our public-private partnership, AshBritt reimbursed the City of Hampton $153,519.00, to eliminate the deficit caused by FEMA's retroactive application of this policy. The reimbursement of funds was not a requirement of our Agreement, but was a decision made in support of our client, the City of Hampton. Our dedication and follow-though with respects to our client's FEMA reimbursements is unmatched, as is our commitment to continuously looking out for the best interests of our clients, whether before, during or after disasters. It is this dedication and commitment that truly sets us apart from our competition. AshBritl. Inc: I Sunny Isles Beach. FL I RFP No. 08-07-01 74