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o o Q authorized and to the first complete pass for debris removal, and will include only that debris within the ROW that is . eligible, as described above. Thereafter, it is assumed that excessive quantities of non-eligible debris will have been brought to the ROW, and FHW A policies preclude further reimbursement consideration. Reimbursement for the cost of subsequent debris removal passes will be the responsibility of other agencies having jurisdiction, such as FEMA. Typically, approved ER funds are available at the pro-rata share that would normally apply to the federal-aid facility damaged. For Interstate highways, the federal share is 90 percent. For all other highways, the federal share is 80 percent. Emergency repair work to restore essential travel, minimize the extent of damage, or protect the remaining facilities, accomplished in the first 180 days after the disaster occurs, may be reimbursed at 100 percent federal share. Summary of Federal Funding Differences' Overall Program Differences · For FHW A ER reimbursement, contact State DOT Office. · For FEMA, file a "Request for Public Assistance" with appropriate State agency. · FEMA does not reimburse for items eligible under the FHW A ER Program. · Emergency and permanent categories are eligible under both programs. · FHW A project threshold minimum $5,000; FEMA project threshold minimum $1,000. Debris Removal · FHW A pays for first pass on federal-aid eligible roadways; FEMA pays for subsequent passes on federal-aid roadways if not funded under the ER program. · FHW A reimburses 100% for first pass on federal-aid eligible roads for work completed within the first 180 days. · FEMA reimburses 75% for all passes on non-federal-aid roadways (70 hours of time and material contract expenses at 75%) for work completed within the first 180 days (private roads typically excluded). · FHW A and FEMA reimburse for the removal of hazardous trees and limbs in the interest of public safety; FEMA does not pay to replace trees. · FHW A pays for stump grinding if essential; FEMA pays for eligible stump grinding if it is the effective measure and for safety reasons. · First pass under FHW A is considered debris removal. · All debris passes on non-federal-aid eligible roadways under FEMA is emergency work Category A. · Initial push on non-federal-aid roadways limited by FEMA to 70 hours for time and material contract expenses and reimbursed at 75%. · Initial push on federal-aid roadways reimbursed by FHW A at 100%. · Applicant must separate FHW A vs. FEMA quantities during the debris removal process. Permanent Repairs · Permanent repairs require FHW A authorization, no authorization required under FEMA P A as long as the damages are disaster related on non-FHW A roads and bridges. · FHW A federal share varies (interstate 90%, other federal-aid highways 80%, roads on federal lands 100%). · Federal share remains constant under FEMA P A based on the applicable presidential disaster declaration. · Betterments improve and prevent future damages under FHW A. · Hazard mitigation prevents future damages under 406 Mitigation. · Both measures need to be cost effective determined by the cost-benefit analysis contracts. · FHW A and FEMA P A both require a proper bidding process and at least three bids need to be considered. · FHW A Permanent Repairs must follow the normal FHW A letting process and cannot use emergency contracting methods DDlRs & PWs. · FHW A uses Detailed Damage Inspection Reports (DDlR) to document damages and costs. · FEMA uses Project Worksheets (PW) to document damages and costs. · Both programs control the scope of work, control quantities, but do not control unit prices or current market prices of labor, equipment, and materials as long as they meet reasonable cost. · DDlRs are reviewed and approved by both FOOT and FHW A. · Project Worksheets are reviewed by FEMA and State of Florida Public Assistance personnel before being sent to the regional office for final review and funding. PWs greater than a million dollars will go to FEMA headquarters in Washington, DC for review and funding. · Both DDlRs and PWs require as much documentation as possible to be prepared and subsequently funded; this may include procurement documents, proposals, contracts, cost estimates, invoices, GPS coordinates, drawings, GIS maps, time sheets, expense forms, supply receipts, equipment logs, debris removal load ticket, landfill receipts, etc. (Source: Adapted from FOOT Emergency Management) Source: Adapted from Federal Programs for Funding Emergency Projec,s, FOOT Emergency Management. AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01 76