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o necessary) will be used to record critical information about all loads of debris collected from public rights-of-way and transported to designated disposal sites, or transported from temporary debris sites to final disposal sites. Load tickets capture the fifteen (15) key data points, amongst other critical project data, described in FEMA-325, Debris Management Guide. Load tickets are essentially the currency of disaster recovery operations, as they allow all recovery participants to accurately document billable activities during the project. Load tickets are administered and completed by City representatives or monitoring personnel to maintain the integrity of the process and follow recommended FEMA guidance. The City may choose to use AshBritt's comprehensive Truck Measurement Record form (see attached sample in Section 6b). This critical form documents all the vital information regarding all haulers used in the course of a debris mission; it is a primary information and tracking document which serves as the foundation for all load tracking. In addition to documenting the critical hauler information, it is used as first tier safety certification document. By requiring both an Ash Britt representative signature and a City representative signature, the validity of all data is supported. When a truck is certified, the pre-defined Truck Measurement Record number, as well as the measured load hauling capacity is transcribed onto a vinyl placard affixed to the driver's side of the hauling vehicle (or both sides, as applicable). The Truck Measurement Record is multi-part form that are distributed to the City and/or their designated monitoring contractor. The truck driver secures a copy and Ash Britt collects and scans all truck records daily; the data is transcribed electronically into our debris tracking system (DIMS) and compiled into electronic log books (for rapid batch downloading). The hard copies are also maintained sequentially in log books. Hard copies are also duplicated and kept in a separate log and location as backup. Each vehicle that is certified is also recorded manually on daily master logs; each truck record is assigned a unique identification number. o The collection, dumping and data collection process in brief: As debris is loaded at right-of-way worksites, monitors record all salient information onto load tickets, including the location, truck number, load hauling capacity (to match the affixed truck placard identification number), debris type, as well as other relevant information. Load quantities are verified and "scored" or "called" by tower monitors at temporary debris sites or final destination sites. AshBritt provides QA/QC tower personnel with truck capacity logs to verify the certified load hauling capacity, so to prevent any fraudulent activity. Once the official call is transcribed onto the "open" load ticket and a validation signature is executed by the tower monitoring individual, carbon copies of the ticket are distributed to the truck driver, to the monitoring personnel (two copies, City and Monitoring Firm) and to an AshBritt representative. Multiple part tickets ensure that any loss of copies of tickets can be easily validated and that backups can be supplied. An Ash Britt representative relays load tickets collected at site towers several times per day. All recorded load tickets are immediately scanned at our established data processing center and placed in queue to be input into our data management system. Before scanning, tickets are manually quality checked and batched by contract and work class (i.e., City, FOOT, ROW, Stump, Outhaul, etc.). Before ticket data is entered into our system it is quality checked again, so should a ticket stray into an improper batch it can be bounced electronically into a quality control "indicatorlhold" bin. From there our Data Manager or Data Quality Control staff can route it to the proper location. Data is then quality checked a third time (or more), as each of our subcontractor invoices are reconciled and approved through our data management system. Each billed ticket, by category, is matched and checked against the data input into our system. System rules or controls are put in place to ensure load tickets are not duplicated or otherwise tainted within our system. Variance reports are generated and corrections are made on either side to ensure proper data entry and subsequent payments. Furthermore, to assist our subcontractors we supply them with paper or electronic invoices that correspond to our system. Samples of these are included at the end of Section 6d. This process greatly streamlines our subcontractor invoice approval and payment process, and, in turn, greatly increases the accuracy and speed of our reconciliation and billing processes for the City. All other forms used by AshBritt during the recovery process are in accordance with current FEMA requirements under the Public Assistance Program. Additionally, all of our recovery documents are scanned, stored and backed-up during projects. All data is transcribed into DIMS from which myriad status reports can be generated and from which all electronic files can be easily filtered and batch downloaded for backup, reconciliation and auditing purposes. Originals are also securely maintained. o AshBritt, Inc I Sunny Isles Beach, FL I RFP No. 08-07-01 31