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I. City of Sunny Isles Beach 18070 Collins A venue Sunny Isles Beach, Florida 33160 Mandatory Pre-Bid Conference Summary Minutes Monday, December 1, 2008 at 2:00 p.m. Bid No. 08-10-01, SR AlA/Collins Avenue Streetscape Improvements City Clerk Jane Hines opened the Pre-Bid Conference. Bill Evans, Assistant Public Works Director, welcomed everyone and noted that this is a quick turnaround and to get any questions in right away. He introduced Kathy O'Leary Richards of O'Leary Richards Design Associates, Inc., Landscape Architecture. She noted that there is a sign-in sheet going around and to be sure to sign it as this is a mandatory pre-bid conference. Whoever has not picked up plans yet, can pick them up tomorrow after 12:00 p.m. from the City Clerk's Office. Deadline for submission of bid documents is Monday, December 8, 2008 at 11:30 a.m. at which time those sealed bids will be publicly opened. Any additional questions are required to be in writing and may be submitted up to four (4) days before the bid opening (at the close of business, Thursday, December 4, 2008), which will be answered and forwarded to all oftoday's participants. You may email themtoRickConner.PublicWorksDirector.atrconner@sibfl.net Ms. O'Leary Richards introduced the Project Team: Christopher Cawley, Landscape Architect, with O'Leary Richards Design, Inc., and Ramon Tesone, Civil Engineer, with Alvarez Engineers, Inc. She noted that this project is State Road AlA Collins Avenue from 187th Street to the William Lehman Causeway. It is a streetscape project and includes the installation of new paver sidewalks, roadway lighting which is going to replace the existing cobra heads, landscape lighting, electrical work and irrigation. The project is on the west side of Collins A venue in front of the retention areas between 187th Street and William Lehman Causeway. We are also enhancing the landscape at the intersection of Sunny Isles Boulevard and Collins A venue in the retention area, as well as in the medians at that intersection. This is a unit price bid and the bid award will be based on the bid price, as well as the capacity and skill ability of the bidder to perform the work. On page 66 of the Bid Documents there is information regarding Liquidated Damages as well as an Incentive Bonus that the Contractors should review. There is a one and a half (1~) year warranty date from final acceptance. This is a FOOT project located within an FOOT right-of-way, and we are in the process of obtaining a permit from FOOT. These technical specs as well as the FOOT Design Standards, dated January 2008, and FOOT Standard Specifications dated 2007 as amended by contract documents, shall be treated as though incorporated herein. The Contractor is to refer to the 2009 FOOT Basis of Estimates Handbook for the standard method SASQ961127 Page 2 of 7