2011-0404 Special City Commission Meeting

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Summary Minutes: Special City Commission Meeting April 4, 2011 Sunny Isles Beach, Florida Action: City Clerk Hines read the title, and City Attorney Ottinot Reported. The Amendment wording changed from "at the time of qualifying" to "prior to qualifying". Public Speakers: none Vice Mayor Thaler moved and Commissioner Scholl seconded a motion to approve this resolution, as amended. Resolution No. 2011-1698 was adopted by a voice vote of 4-0-1 (Commissioner Gatto absent) in favor. 5. DISCUSSION ITEMS SA. Add-On Item: Discussion/Update on the Pedestrian Bridge. Action: Acting City Manager Vera reported that they are putting the Pedestrian Bridge Project packages together to send to DERM regarding the mitigation, etc., and part of that package is signed and sealed plans for the drainage. The plans were not found, and so they called Marlin Engineering, and in talking to them they said that they were terminated in July oflast year before the plans were complete. The drainage calculations and the drainage plans were about 90%+ complete. He said that Marlin Engineering is getting back to him today to see if they will proceed. Right now we are also looking to get quotes from other companies to finish the calculations for us, and sign and seal those plans so we can proceed. The structural portion of it is complete, it was done by BH&A. We are okay with the Pier, they are signed and sealed. As soon as we get quotes or if Marlin Engineering comes back to say they will finish the job, then he will come back to the Commission. Mayor Edelcup asked if Marlin Engineering was paid for 90% of the job, and Acting City Manager Vera said yes. Mayor Edelcup said then that logic would say that if we can save some money, the better part of valor would be to talk to Marlin Engineering, and they can earn some extra dollars. He said that they should be part of the bid process. Commissioner Aelion asked about the timeframe, and Acting City Manager Vera said he is already getting quotes to review the plans, and so he is still shooting for the same time frame for next year. Commissioner Aelion noted that Police ChiefMaas is here and he is sure he is unhappy because we are taking a risk without the bridge. Vice Mayor Thaler noted that he spoke to some Firemen at the tennis matches last week about the bridge, and their eyes lit up, they had no idea that we were going forward with this project. They said the bridge will save them time because they are always getting stuck on Collins A venue. Mayor Edelcup said for the safety of the residents, we must have the bridge. It was the consensus ofthe Commission to go forward and get this done as soon as possible. 6. ADJOURNMENT Mayor Edelcup adjourned the meeting at 10: 14 a.m. Respec \ lly submitted by: A proved by the City Commission on Ap' Iii 21, 20 II . A-~ ;J Jane A. Hines, CMC, City <;lerk an S. Edelcup, Mayor