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submit by the 25th day of each month Contractor's completed Statement of Services/Invoice. Should the 25th fall on a weekend or holiday, Contractor shall submit his application on the next workday. Contractor is advised that processing of invoices must follow this schedule, as the Owner has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. The City shall process payment NO LATER THAN 20 business days of submission of proper documentation (not the date of the invoice). This is the date when the City representative acknowledges that the proposer has provided all necessary documentation to justify payment. Documentation shall include but shall not be limited to ORIGINAL partial and final releases of lien, Original Contractor's affidavit of partial and final releases of lien, an Original invoice on an acceptable form approved by the City representative (AlA forms are acceptable), and other documentation required by the City for processing of payment. All payments, excluding final payment, shall be reduced by a 10% retainage to be paid at close- out and final. This project shall be paid for by several grants and that payment to the contractor shall be contingent on grant availability. 2.10 LABOR. MATERIALS, AND EOUIPMENT SHALL BE SUPPLIED BY THE PROPOSER Unless otherwise provided in Section 3 of this solicitation the proposer shall furnish the following, including but not limited to, all labor, material, equipment, barricading, adequate supervision, and coordination for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Project Manager. 2.11 CLEAN-UP All unusable materials and debris shall be removed from the premises at the end of each workday, and disposed of in an appropriate manner. Upon final completion, the proposer shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated user department's project manager. 2.12 FEDERAL, STATE AND LOCAL REGULATIONS The successful Proposer shall comply with all federal, state and local ordinances, regulations, and rules as well as any other laws that would apply to the proposed project. Such proposer costs associated with regulatory requirements shall be included in the project cost whether depicted specifically or not within the body of the proposal. 2.13 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The proposer hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the proposer in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the proposer are found to be defective or do not conform to specifications: (1) the materials may be returned to the proposer at the proposer's expense and the contract cancelled or (2) the City may require the proposer to PAGE 18 OF 32 BID No. 11-01-01