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workday. Contractor is advised that processing of invoices must follow this schedule, as the Owner has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. The City shall process payment NO LATER THAN 20 business days of submission of proper documentation (not the date of the invoice). This is the date when the City representative acknowledges that the proposer has provided all necessary documentation to justify payment. Documentation shall include but shall not be limited to ORIGINAL partial and final releases of lien, Original Contractor's affidavit of partial and final releases of lien, an Original invoice on an acceptable form approved by the City representative (AlA forms are acceptable), and other documentation required by the City for processing of payment. All payments, excluding final payment, shall be reduced by a 10% retainage to be paid at close- out and final. This project shall be paid for by several grants and that payment to the contractor shall be contingent on grant availability. 2.10 LABOR. MATERIALS, AND EOUIPMENT SHALL BE SUPPLIED BY THE PROPOSER Unless otherwise provided in Section 3 of this solicitation the proposer shall furnish the following, including but not limited to, all labor, material, equipment, barricading, adequate supervision, and coordination for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Manager or his designee. 2.11 CLEAN-UP All unusable materials and debris shall be removed from the premises at the end of each workday, and disposed of in an appropriate manner. Upon final completion, the proposer shall thoroughly clean up all areas where Work has been. 2.12 FEDERAL. STATE AND LOCAL REGULATIONS The successful Proposer shall comply with all federal, state and local ordinances, regulations, and rules as well as any other laws that would apply to the proposed project. Such proposer costs associated with regulatory requirements shall be included in the project cost whether depicted specifically or not within the body of the proposal. 2.13 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A NOTICE TO PROCEED: The proposer shall neither commence any work, nor enter a City work premise, until a written Notice to Proceed (NTP) directing the proposer to proceed with the work has been received by the proposer from any authorized City representative; provided however, that such notification shall be superseded by any emergency work that may be reqUired in accordance with provisions included elsewhere in this solicitation and resultant contract. 2.14 ACCIDENT PREVENTION AND BARRICADES Proposer is responsible for the site. In the event the site is utilized by others to access other sites, the proposer shall ensure that he/she provides sufficient safeguards to protect and provide safe passage through the site as may be necessary for the convenience of the City at the cost of PAGE 18 OF 31 BID No. 11-07-03