2011-0920 Special City Commission Meeting 2nd Budget

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Summary Minutes: Special City Commission Meeting September 20,2011 Second Budget Hearing Sunny Isles Beach, Florida 3B. Budget Ordinance (Public Hearing) An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Adopting an Operating and Capital Outlay Budget for the Fiscal Year Commencing October 1, 2011 through September 30, 2012, Pursuant to Section 200.65, Florida Statutes; Authorizing Expenditures of Funds Established by the Budget; Authorizing Encumbrances; Authorizing Issuance of Checks; Providing for Grants and Gifts; Providing for Local and Federal Law Enforcement Trust Funds; Providing for Post Audit; Providing for Severability and Providing for an Effective Date. (First ReadinglHearing 09/06/11) Action: City Clerk Hines read the title. City Manager Cohen reported noting the replacement pages in the Operating Budget (pages 1-8), and the entire CIP budget. He said in response to the Commission's questions during the last meeting about the Capitallmprovement Projects we went back and revisited the numbers, tightened them up to more accurately reflect our expectations, and we revised the project date as well. He walked the Commission through the numbers first on the summary changes of the CIP changes. Pedestrian Emergency Vehicular Bridge Project, they revised that number back to the original number that the Commission discussed. That project is not on this year's program, we believe that number might need to be adjusted but for now it is listed on the program at $4 Million. The Intracoastal Parks were all adjusted downward reflecting the simplification of the program, more simple installation and landscaping. The demolition numbers were also reduced as when we went out to bid we received some bids that were well below what we had expected. The Bella Vista Bay Park Project went up $5,000. City Manager Cohen handed out an overall Chart Schedule for all the Projects with a different representation of the numbers that were given in the revised start and finished dates. This gives you another layer of detail and explains some of the elements of the projects to give you a clearer sense of what is involved during the timelines of these projects. For some projects we will simply have an RFQ, we will hire a design consultant, and they will do their design work and that is the end of the project. For other projects we will issue an RFP at the outset and they will do both design and construction. For other projects we will have an RFQ, we will have design, and then we will go to a RFP and hire a contractor to do the construction. So depending on the project's requirements, we go through different processes. Vice Mayor Thaler asked about Heritage Park, why it is going to take lOY2 months to get a canopy over the stage area, and City Manager Cohen said we are giving it 8Y2 months from this week and there are two months involved in that, and then the Design Permit and Build. Public Works Director Gio Batista said we have a couple of canopy projects, the Golden Shores Project is shorter than the Heritage Park Canopy Project, the reason is that the Heritage Park Canopy is a little more complicated, more complex than the Golden Shores Canopy in that under the playground we have electrical conduit, drainage lines, sewer lines, we have large footers that are going to be in the place of where we currently have rubber surface, and so we want to make sure during the design phase that we take into consideration all of the possible impacts as a result of the construction. We do not want to limit that amount of time to where we cannot ascertain the impacts that are going to be associated when we put those big footers in for the canopies. 2