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Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: The purpose of this solicitation is to establish a contract for the purchase of professionally serviced rental floor mats in conjunction with the City's needs on an as needed when needed basis. 2.2 PRE-BID CONFERENCE (NON-MANDATORY): Intentionally Omitted 2.3 TERM This contract will commence on the first calendar day of the month succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter, which is distributed by the City's Purchasing Department; and contingent upon the completion and submittal of all required bid documents. This contract shall remain in effect for one (1) year; provided that the services rendered by the Bidder during the contract period are satisfactory and that City funding is available as appropriated on an annual basis and upon completion of the expressed and/or implied warranty period. The price offered by the Bidder in its Bid Proposal shall be based on service for the first year. 2.4 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional four (4) one year renewals. 2.5 METHOD OF AWARD The contract will be awarded to the lowest responsible and responsive bidder whose bid best serves the interest of and represents the best value to the City in conformity with section 62-8 of the City code. 2.6 PRICE If the bidder is awarded a contract under this solicitation, the prices proposed by the proposer shall remain fixed and firm during the term of contract. 2.7 PERFORMANCE BOND Intentionally Omitted 2.8 DELIVERY Intentionally Omitted 2.9 INSURANCE Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. PAGE 12 OF 24 BID No. 11-01-01