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<br />SECTION 1
<br />INSTRUCTIONS TO BIDDER I GENERAL TERMS AND CONDITIONS
<br />
<br />1.1 CLARlFICATION/EXPLANATION/OUESTIONS
<br />
<br />TO INSURE ACCEPTANCE OF YOUR BID, PLEASE FOLLOW THESE INSTRUCTIONS:
<br />
<br />Any questions concerning the Bid Specifications or any required
<br />need for clarification must be made to Jane A. Hines, CMC, City
<br />Clerk via email to: JHines(Ci)sibfl.net or via facsimile (305) 792-
<br />1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City
<br />of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
<br />FL 33160. Such requests for clarification/explanation or questions
<br />must be made in writing to Jane A. Hines, CMC, City Clerk, at
<br />least five (5) business days prior to the date of the Bid opening.
<br />Interpretations or clarifications considered necessary by the City
<br />will be issued by addenda and posted/disseminated by
<br />DemandStar (www.demandstar.com) to all parties listed on the
<br />official plan holders' list as having received the Bid documents.
<br />Only questions answered by written addenda shall be binding.
<br />Oral interpretations or clarifications shall be without legal effect.
<br />No plea of ignorance or delay or required need of additional
<br />infonmation shall exempt a Proposers from submitting their Bid on
<br />the required date and time as publicly noted.
<br />
<br />1.2
<br />
<br />PLAN HOLDER'S LIST
<br />
<br />As a convenience to vendors, the City of Sunny Isles Beach has
<br />made available via internet lists of all plan holders for each
<br />invitation to Bid, Invitation to Bid, and request for qualifications.
<br />The infonmation is available on-line at www.demandstar.com or
<br />by calling the Office of the City Clerk at (305) 792-1703.
<br />
<br />1.3
<br />
<br />ADDENDA TO SPECIFICATIONS
<br />
<br />If any addenda are issued after the initial specifICations are
<br />released, the City will post and disseminate the addenda through
<br />Demand5tar. For those projects with separate plans, blue prints,
<br />or other materials that cannot be accessed through the internet,
<br />the Office of the City Clerk will make good faith effort to ensure
<br />that all registered proposers (those who have been registered as
<br />receiving a Bid package) receive the documents. It is the
<br />responsibility of the vendor prior to the submission of any Bid to
<br />check the above website or contact the Office of the City Clerk at
<br />(305) 792-1703 to verify any addenda issued. The receipt of all
<br />addenda must be acknowledged on the Bid Response Sheet.
<br />
<br />1.4 SPECIAL ACCOMMODATIONS
<br />
<br />Any person requiring a special accommodation at a Pre-Bid
<br />Conference or Bid/RFP/RFQ opening because of a disability should
<br />. call the Office of the City Clerk at (305) 792-1703 at lease five (5)
<br />days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If
<br />you are hearing or speech impaired, please contact the Office of
<br />the City Clerk by calling the City of Sunny Isles Beach using the
<br />Florida Relay Service which can be reached at 1(800) 955-8771
<br />(TDD).
<br />
<br />1.5 PUBLIC ENTITY CRIMES STATEMENT
<br />
<br />Pursuant to the provisions of paragraph (2) (a) of section
<br />287.133, Florida statutes -"a person or affiliate who has been
<br />placed on the convicted vendor list following a conviction for a
<br />public entity crime !!@YJ]Qt submit a Bid on a contract to provide
<br />any goods or services to a public entity, may not submit a Bid on
<br />a contract with a public entity for the construction or repair of a
<br />publiC building or public work, may not submit Bids on leases of
<br />real property to a public entity, may not be awarded to perform
<br />work as a Contractor, supplier, sub-Contractor, or consultant
<br />under a contract with any public entity, and may not transact
<br />business with any public entity in excess of the threshold amount
<br />provided in section 287.107, for category two for a period of 36
<br />months from the date of being placed on the convicted vendor
<br />list".
<br />
<br />1.6 BID DEADLINE
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<br />PAGE 4 OF 28
<br />BID NO. 11-01-01
<br />
<br />Bids must be submitted no later than the time and date shown
<br />within this document.
<br />
<br />1.7
<br />
<br />SEALED BID
<br />
<br />The entire Bid Response Package shall be placed in an opaque
<br />envelope (with all items listed on the Bid checklist fonm and all
<br />other items required within this Invitation to Bid must be
<br />executed) and submitted in a sealed envelope.
<br />Proposers shall use the Bid Forms furnished in this Invitation to
<br />Bid. Failure to do so may cause the Bid to be rejected. Proposers
<br />shall deliver to the City, as Bid submission:
<br />
<br />1.7.1 Bid Response Sheet and Fonms: One (1) original and
<br />four (4) copies of all Bid Forms and other requested
<br />information on the proper forms and in the manner
<br />herein prescribed.
<br />1.7.2 (If applicable) Bid Security/Bonding Requirements:
<br />Bid Security in the form of a cashier's check or
<br />approved Bid Bond in the amount of five percent
<br />(5%) of the total amount of the base Bid must be
<br />~ to the front inside cover of the Bid
<br />Specifications. A company or personal check shall
<br />not be deemed a valid Bid Security.
<br />1.7.3 Certificates of Competencies/Licenses/Local Business
<br />Tax Receipt: Copies of all Certificates of
<br />Competencies, Licenses, and Local Business Tax
<br />Receipt.
<br />1.7.4 Certificate(s) Of Insurance(s): Copies of all
<br />Certificates of Insurance naming the City as an
<br />additional insured in the amounts specified in the
<br />Contract.
<br />
<br />1.8.
<br />
<br />BID EXECUTION. SIGNATURES. ERASURE/CORRECTION
<br />
<br />All Bids shall be signed in blue ink. All price quotes shall be
<br />typewritten or printed with ink. All corrections made by the
<br />proposers prior to the opening must be initialed and dated by the
<br />proposers. No changes or corrections will be allowed after Bids
<br />are opened. Bids must contain an original, manual signature of
<br />an authorized representative of the company.
<br />
<br />1.9
<br />
<br />WITHDRAWAL OF BIDS
<br />
<br />Proposers may withdraw Bids only by written request and shall
<br />forward the withdrawal request via "Certified U.s. Mail - Return
<br />Receipt Requested" prior to the Bid opening time. Negligence on
<br />the part of the Proposers in preparing the Bid confers no right for
<br />the withdrawal of the Bid after it has been opened.
<br />
<br />1.10
<br />
<br />BID OPENING
<br />
<br />Bids will be opened publicly at the time and place stated in the
<br />Notice to Bidder. It is the responsibility of the proposers to insure
<br />that the Bid reaches the Office of the City Clerk on or before the
<br />closing hour and date stated on the invitation to Bid. After the
<br />Bid opening, the contents of the Bid Form will be made public for
<br />the information of vendors and other interested parties who may
<br />be present either in person or by representative. Bids that are
<br />received after the Bid opening time will not be considered and will
<br />not be returned.
<br />
<br />1.11
<br />
<br />EVALUATION OF BIDS
<br />
<br />The City, at its sole discretion, reserves the right to inspect any/all
<br />Proposers facilities to determine their capability of meeting the
<br />requirements for the Contract. Also, price, responsibility, and
<br />responsiveness of the Proposers, the financial position,
<br />experience, staffing, equipment, materials, references, and past
<br />history of service to the City and/or with other units of state,
<br />and/or local governments in Florida, or comparable private
<br />entities, will be taken into consideration in the Award of the
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