2002 0404 Special City Commission Meeting

Home Browse Search

Special City Commission Meeting Summary Minutes April 4, 2002 City of Sunny Isles Beach, Florida Commissioner Kauffman moved and Commissioner Edelcup seconded a motion to approve the resolution [for discussion purposes]. City Manager Russo suggested that if there were questions from the Commission, that the contract be reviewed page by page. Commissioner Edelcup noted that on page 3 regarding the preconstruction fee, we need to clarify if the start date is March 15,2002 or current date, and City Manager Russo confirmed we were using March 15, since they had begun work. Commissioner Edelcup noted that terms for completion and final date needed to be completed on page 4 of the contract. Mayor Samson asked when we would be able to move into City Hall and Len Martling, President of the Weitz Company, said it would take about six (6) months to build the Tony Roma Restaurant Building and then 12 to 14 months from start of construction for the City Hall and parking garage. If we begin in October, we could meet the goal of completion by the middle of 2004. City Attorney Dannheisser said the terms were 806 days for completion, with completion no later than December 30,2004. Commissioner Edelcup said that terms for "price" in Section 5.2.1 must be filled-in and City Attorney Dannheisser said that it is now filled-in to be $10 million. Commissioner Edelcup also noted that terms for "warranty reserve" in Section 5.2.5 needed to be filled-in, and City Attorney Dannheisser said the paragraph is out. Commissioner Edelcup noted that Section 6.1 and 6.2 make reference to an "AlA document," which is not included in the packet. City Manager Russo said that it is within the "General Terms and Conditions," which would be provided. Commissioner Edelcup noted that in Section 7.2.2, there are additional costs that the City pays for: supervision, engineering, etc., and there are dollar amounts delineated. He asked if there is any dollar cap. City Manager Russo said that all the charges that are incurred under Article 7 are part of the guaranteed maximum price. Vice Mayor Iglesias asked the price per square foot. City Manager Russo stated that they are estimating around $170. Vice Mayor Iglesias asked if there would be a front-end pricing and Mr. Martling replied yes. Vice Mayor Iglesias asked the City Manager to provide him with copies of the detail reports from the contractor for his review, when they are submitted. Commissioner Goodman asked about sharing of savings, and Martling explained. Mayor Samson asked who would be purchasing the materials, and Mr. Martling reported that they would, but the Mayor noted there could be significant savings by not having to pay sales tax if the City made the purchases. Mr. Martling said that it was addressed in one of the forms as an exhibit. City Manager Russo explained that the City would be purchasing the materials. Mr. Martling clarified that they would make the arrangements to buy the materials, but the City would write the checks for payment, which would be consistent with State law. Commissioner Edelcup said that he had asked City Manager Russo to look into the labor burden of 45% across the board, in Section 7.2.4, which seemed high. The City Manager said they eliminated it and put what it actually is for their benefits (Workers Compensation Insurance, unemployment, etc.). 2