2004 1209 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting December 9, 2004 City of Sunny Isles Beach, Florida the Purchase of Computer Room Equipment for the Sunny Isles Beach Government Center from United Data Technologies, Under Florida State Contract #250-000-03-1, in an Amount of$19,016.75, Attached Hereto as Exhibit "A"; Authorizing the City Manager to do all Things Necessary to Effectuate the Terms ofthis Resolution; Providing for an Effective Date. Action: Acting City Clerk Walker read the title and Information Technology Director Derrick Arias reported that this purchase is for the UPS [power backup] equipment and furniture/cabinets we need for the computer rooms in the new City Hall. He noted that the UPS equipment is specked out just for transitional period and we have a backup generator and this would give us a run time of approximately 45-minutes on the equipment. Mayor Edelcup asked if this is to shut down early and transfer over and IT Director Arias said that some of that was not addressed and in speaking with the manufacturer today he is looking at making a modification to the proposal. City Manager Russo said that the change would be a seamless transition and is in a minor amount of about $3,500.00, and would not have to come back to the Commission with the revised proposal. Mayor Edelcup said to amend this resolution now to provide for the additional $3,500.00. Public Speakers: none Commissioner Iglesias moved and Commissioner Brezin seconded a motion to approve the resolution, as amended. Resolution No. 2005-751 was adopted by a voice vote of 5-0 in favor. 10L. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Purchase of Computers from Dell, Under Florida State Contract #250-000-03-1, in a Total Amount of$38, 704.95, Attached Hereto as Exhibit "A"; Authorizing the City Manager to do all Things Necessary to Effectuate the Terms of this Resolution; Providing for an Effective Date. Action: Acting City Clerk Walker read the title and Information Technology Director Derrick Arias reported that a significant portion ofthe City's computers are over three years old and he proposed to the City Manager to put the City on a schedule of replacing the computer system every three years, and that this resolution will replace 1/3 ofthe computer systems replacing the older systems first. Mayor Edelcup asked if the old computers were still workable, and IT Director Arias said the vast majority of them still function and that they are looking into how they will dispose of them. Mayor Edelcup suggested donating them, and City Manager Russo said they were looking into putting them on the governmental websites/e-bays. Public Speakers: none Commissioner Iglesias moved and Vice Mayor Thaler seconded a motion to approve the resolution. Resolution No. 2005-752 was adopted by a voice vote of 5-0 in favor. 8