2007 0621 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting June 21, 2007 City of Sunny Isles Beach, Florida governments are being constricted by the new proposed tax law changes, and asked if we have really thought this through and bargained for the best approach that we can get, as he is familiar with some other companies whose boards he served where they contracted for 3% or CPI, cost of living adjustments, and a flat 7% would be abnormal with those institutions. Jerry Chiocca, of Rachlin Cohen & Holtz, said they had discussed with staff about the new statements and auditing standards coming out by the American Institute of Certified Public Accountants as well as the Government Accounting Standard Boards No. 44 and 45. He said they are requiring them to do additional services and different procedures based on risk assessments and other assessments as a result of the FCC. Mr. Chiocca said that during the conference he attended in Orlando last week, they are projecting increases in the auditing fee of 10-20%, they have put in approximately a 15% number increased for the first year, so they are trying to keep it in line as much as possible, and they certainly believe that the due dates in January and February of the coming year they will collectively be more efficient now that they have staff on both sides that know each other, they can bring it in at that price. Mayor Edelcup said he has no problem with the current year, he has problems with the increases in the second and third years, since those are repetitive assignments they shouldn't be increased by more than the CPI, and Mr. Chiocca said the procedures still have to be done. Mayor Edelcup said he feels it is the principal, if we are not diligent in trying to control costs here, and he would prefer that Mr. Chiocca look at those for the second and third years. He said we can come back at perhaps a future date when they are ready to talk about the special audits and what the rates may be for other years. Mr. Chiocca said he has been here with the City for a long time and he has no problem coming back for the second and third year. City Attorney Ottinot said procedurally the Commission gives staff authority to make minor changes with respect to the second and third year so they can do it without coming back to the Commission. Mayor Edelcup said right, as well as the special audits that have been deferred, so they can individually negotiate those and if they are within those same parameters as outlined here, ifthey were to exceed it then he would expect staffto come back to Commission. City Attorney Ottinot clarified that the Mayor is proposing that we approve it for three years, giving staff the discretion to work out the numbers for year two and three, and it has to come within the guidelines of what the Mayor stated tonight, and ifit doesn't, we will bring it back. Vice Mayor Thaler said he would like the Commission to be notified as to what those amounts are, and Mr. Haag said yes he will notify the Commission. Commissioner Goodman moved and Commissioner Brezin seconded a motion to approve the resolution, as amended. Resolution No. 2007-1106 was adopted by a voice vote of5- o in favor. lOB. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Acceptance of a Donation of a Baby Grand Piano from Mary Lee of Christine Lee's Restaurant for the New Pelican Park Community Center in Honor of and in Her Mother's Name Christine Lee; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title and City Manager Szerlag reported. 7