2008 0221 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting February 21, 2008 City of Sunny Isles Beach, Florida probably half of our residents if not more, and he thinks that we need to make sure that we communicate with our residents, whether it be a mailing to each resident involved, or Channel 77, Sunny Isles Beach Newspaper, and he thinks that we should have full press on a public relations approach to handling this project, everyone will enjoy the end result, but certainly he knows that we are all going to be inconvenienced throughout the term of the project, and we need to mitigate that as best as we can. Public Works Director Conner said that George Sokola from BHA has given some suggestions that we haven't even thought of about how to contact the residents and citizens, we will do the mass mailings, we will have the public hearings, and they will be informed in this case, and that is why he is happy to have them on board because they have additional suggestions on how to do that. Commissioner Scholl said if it requires mailing the property owners and their commercial properties, then we should also mail the business owners, and/or post it or hand it to the business owners. Commissioner Goodman said it is mostly home owners, condo owners, the church, the temple, and Mayor Edelcup said there are businesses on the backside of Atlantic Boulevard which are also impacted by this. City Attorney Ottinot noted for the record that we received a bid protest from one of the bidders with respect to this award, and a representative from Tran Construction is here tonight, and basically we will provide that protestor with an opportunity to argue his or her case before a hearing officer in the immediate future. He said the representative indicated that he wanted the City to stay the award, and City Attorney Ottinot indicated to him that we will proceed and that we will not stay the award, and that we have every legal right to proceed and go forth with this project. Mayor Edelcup said then that you don't see any impediment of the Commission acting tonight, and City Attorney Ottinot said no, that the protestor will have an opportunity to argue his case before a hearing officer. Commissioner Scholl said that he asked the City Attorney the same question about the low bidder versus the 3 % differential and he agrees, the fact that they are going to self-execute the work is very material and warrants that 3% difference in price from our perspective, and especially since they have been checked out and are happy that they are as strong as they appear to be. Public Works Director Conner reiterated that the comments that they received on the low bidder were positive, they are a good firm, but this is a specialized firm that is going to do this work in-house, and we think it is a better marriage of needs and opportunity and so there is nothing negative about the company, it is just what we feel we need to do this job, and Mayor Edelcup said it is part of the selection process. Commissioner Scholl moved and Commissioner Brezin seconded a motion to approve the resolution. Resolution No. 2008-1221 was adopted by a voice vote of 4-0-1 (Vice Mayor Thaler absent) in favor. 10E. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Recommendation of the City Manager to Implement a Voluntary Time Extensions Program for Development Approvals and Transfer of Development Rights; Providing the City Manager with the Authority to Establish Administrative Regulations to Implement the Extension Requests; Authorizing the City Manager to Do All Things Necessary to Effectuate the Terms of this Resolution; Providing for Effective Date. 13