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<br />Summary Minutes: Regular City Commission Meeting February 21, 2008
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<br />City of Sunny Isles Beach, Florida
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<br />100. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving
<br />an Agreement in Substantially the Same Form, with Offshore Super Series Powerboat
<br />Racing Association (OSS), for Off-Shore Powerboat Races in Sunny Isles Beach
<br />Sched uled June 21-22, 2008, in an Amount Not to Exceed $125,000.00, Attached Hereto as
<br />Exhibit "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City
<br />Attorney and City Manager to Do All Things Necessary to Effectuate the Terms of the
<br />Agreement; Providing for an Effective Date.
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<br />Action: [City Clerk's Note: Updated Report, Signed Agreement and Budget distributed
<br />prior to meeting See action under Item 4A.] City Clerk Hines read the title, and Cultural
<br />and Human Services Director Susan Simpson reported, noting that a new budget was
<br />distributed and in that budget it shows what OSS will be paying and what the City will be
<br />paying, this adjustment was made so that the City will not be financially liable for anything
<br />more than $125,000, and ass have agreed and faxed us a signed contract with the original in
<br />the mail.
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<br />Public Speakers: Arie Steiger
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<br />Mayor Edelcup asked if we have a firm commitment from the County, and Cultural and
<br />Human Services Director Simpson said in the budget the County has agreed to let them use
<br />the site for a fee and that fee is included, and they have given us estimates for Miami-Dade
<br />County Fire and Police services, and again, OSS has agreed to pay that per the agreement that
<br />we have. Mayor Edelcup said then that there is no way the County can bill us afterwards and
<br />expect us to pay it, and Ms. Simpson said that is correct. Commissioner Brezin said then that
<br />the $125,000 is our limit, and Ms. Simpson said the $125,000 is paid to ass which is to be
<br />all operational costs plus the original $90,000 that they had proposed to us, and in addition to
<br />that we will have approximately $20,000 worth of City staff time that we are responsible for,
<br />for a total of$145,000. She said depending on whether or not we have additional sponsors
<br />where we so choose to put up tents, provide banners for the sponsors, produce commercials
<br />for the sponsors, all of those things are in the budget as optional. She said those items we
<br />will only move forward with at our discretion if we have sponsors and we want to go to that
<br />level but it is not required in order to have the race.
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<br />Commissioner Brezin asked what the bottom line is, if all of these things are important for
<br />the success of the function and that function will not be successful without all of those
<br />things, or a good portion of the things that we would be responsible for, she would like to
<br />have a better estimate of what the total cost would be because obviously they are of
<br />importance to the success of the function, and we don't have a bottom line cost on it. Ms.
<br />Simpson said the maximum that we would be responsible for is $173,000 if we so chose to
<br />go with it, and it is noted in the budget. She said if we had $100,000 worth of sponsors who,
<br />we would then want to have a VIP area, those items are not included, if that comes up we
<br />will come before the Commission perhaps as a discussion item. Mayor Edelcup said that this
<br />is the number that we are going to approve, so don't come back to them for any add-ons as
<br />they will not look favorably upon it.
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<br />Ms. Simpson said for clarification, if we have sponsorship that would cover that extra so the
<br />City will not be putting out for it, and Mayor Edelcup said no, because the City's portion of
<br />$125,000 in many of their minds was going to be reduced by the sponsorships that we were
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