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<br />
<br />SECTION 1
<br />INSTRUCTIONS TO BIDDER I GENERAL TERMS AND CONDITIONS
<br />1.1 CLARIFICATION/EXPLANATION/OUESTIONS: within this document.
<br />
<br />Any questions concerning the Bid Specifications or any required
<br />need for clarification must be made to Jane A. Hines, CMC, City
<br />Clerk via email to: JHines(ci)sibfl net or via facsimile (305) 792-1563
<br />or via regular mail at: Jane A. Hines, CMC, City Clerk, City of
<br />Sunny Isles Beach, IS070 Collins Avenue, Sunny Isles Beach, FL
<br />33160. Such requests for clarification/explanation or questions
<br />must be made in writing to Jane A. Hines, CMC, City Clerk, at least
<br />five (5) business days prior to the date of the Bid opening.
<br />Interpretations or clarifICations considered necessary by the City
<br />will be issued by addenda and posted/disseminated by OemandStar
<br />(www demandstar.com) to all parties listed on the official plan
<br />holders' list as having received the Bid documents. Only questions
<br />answered by written addenda shall be binding. Oral interpretations
<br />or clarifications shall be w~hout legal effect. No plea of ignorance
<br />or delay or required need of additional information shall exempt a
<br />Proposers from subm~ing their Bid on the required date and time
<br />as publicly noted.
<br />
<br />1.7
<br />
<br />SEALED BID:
<br />
<br />The entire Sid Response Package shall be placed in an opaque
<br />envelope (with all ~ms listed on the Sid checklist form and all
<br />other ~ems required within this Request for Qualifications must be
<br />executed) and submitted in a sealed envelope.
<br />
<br />1.B
<br />
<br />BID EXECUTION. SIGNATURES. ERASURE/CORRECTION:
<br />
<br />All Bids shall be signed in blue ink. All price quotes shall be
<br />typewritten or printed with ink. All corrections made by the
<br />proposers prior to the opening must be in~ialed and dated by the
<br />proposers. No changes or corrections will be allowed after Bids are
<br />opened. Bids must contain an original, manual signature of an
<br />authorized representative of the company.
<br />
<br />1.9
<br />
<br />WITHDRAWAL OF BIDS:
<br />
<br />1.2
<br />
<br />PLAN HOLDER'S LIST:
<br />
<br />Proposers may withdraw Sids only by written request and shall
<br />forward the w~hdrawal request via "Certified U.S. Mail - Return
<br />Receipt Requested" prior to the Bid opening time. Negligence on
<br />the part of the Proposers in preparing the Bid confers no right for
<br />the withdrawal of the Bid after it has been opened.
<br />
<br />As a convenience to vendors, the City of Sunny Isles Beach has
<br />made available via internet lists of all plan holders for each Request
<br />for Qualifications, Request for Qualifications, and request for
<br />qualifications. The information is available on-line at
<br />www.demandstar com or by calling the Office of the City Oerk at
<br />(305) 792-1703.
<br />
<br />1.10
<br />
<br />BID OPENING:
<br />
<br />1.3
<br />
<br />ADDENDA TO SPECIFICATIONS:
<br />
<br />Bids will be opened publicly at the time and place stated in the
<br />Notice to Bidder. It is the responsibility of the proposers to insure
<br />that the Sid reaches the Office of the City Clerk on or before the
<br />closing hour and date stated on the Request for Qualifications.
<br />After the Bid opening, the contents of the Bid Form will be made
<br />public for the information of vendors and other interested parties
<br />who may be present either in person or by representative. Bids
<br />that are received after the Bid opening time will not be considered
<br />and will not be returned.
<br />
<br />[f any addenda are issued after the initial specifications are
<br />released, the City will post and disseminate the addenda through
<br />OemandStar. For those projects with separate plans, blue prints,
<br />or other materials that cannot be accessed through the internet,
<br />the OffICe of the City Clerk will make good fa~h effort to ensure
<br />that all registered proposers (those who have been registered as
<br />receiving a Bid package) receive the documents. It is the
<br />responsibility of the vendor prior to the submission of any Bid to
<br />check the above webs~ or contact the OffICe of the City Clerk at
<br />(305) 792-1703 to verify any addenda issued. The receipt of all
<br />addenda must be acknowledged on the Bid Response Sheet.
<br />
<br />1.11
<br />
<br />EVALUATION OF BIDS:
<br />
<br />1.4
<br />
<br />SPECIAL ACCOMMODATIONS:
<br />
<br />The C~, at ~s sole discretion, reserves the right to inspect any/all
<br />Proposers facil~ies to determine their capability of meeting the
<br />requirements for the Contract. Also, price, responsibility, and
<br />responsiveness of the Proposers, the financial position, experience,
<br />staffing, equipment, materials, references, and past history of
<br />service to the City and/or w~h other un~ of state, and/or local
<br />governments in Florida, or comparable private ent~ies, will be
<br />taken into consideration in the Award of the Contract.
<br />
<br />Any person requiring a special accommoclation at a Pre-Bid
<br />Conference or Bid/RFQ/RFQ opening because of a disability should
<br />call the Office of the C~ Clerk at (305) 792-1703 at lease five (5)
<br />days prior to the Pre-Sid Conference or Bid/RFQ/RFQ opening. If
<br />you are hearing or speech impaired, please contact the Office of
<br />the City Clerk by calling the City of Sunny [sles Beach using the
<br />Florida Relay Service which can be reached at I(SOO) 955-S771
<br />(TOO).
<br />
<br />1.5
<br />
<br />PUBLIC ENTITY CRIMES STATEMENT:
<br />
<br />1.11.1 Hold Harmless: All Proposer's shall hold the City, it's
<br />offICials and employees harmless and covenant not to
<br />sue the City, ~'s officials and employees in reference
<br />to their decisions to reject, award, or not award a Bk1,
<br />as applicable.
<br />1.11.2 Cancellation: Failure on the part of the Proposers to
<br />comply with the conditions, specifications,
<br />requirements, and terms as determined by the City,
<br />shall be just cause for cancellation of the Award.
<br />1.11.3 Disputes: If any dispute concerning a question of fact
<br />arises under the Contract, other than termination for
<br />default or convenience, the Coritractor and the City
<br />department responsibie for the administration of the
<br />Contract shall make a good faith effort to resolve the
<br />dispute. If the dispute cannot be resolved by
<br />agreement, then the department w~h the advice of
<br />the City Attorney shall resolve the dispute and send a
<br />wr~en copy of its decision to the Contractor, which
<br />shall be binding on both parties.
<br />
<br />Pursuant to the provisions of paragraph (2) (a) of section 2S7.133,
<br />Florida statutes -"a person or affiliate who has been placed on the
<br />convicted vendor list following a conviction for a publiC ent~ crime
<br />!!];OC.l]Qt submit a Bid on a contract to provide any goods or
<br />services to a public ent~, may not submit a Sid on a contract with
<br />a public entity for the construction or repair of a public building or
<br />publiC work, may not submit Bids on leases of real property to a
<br />publiC entity, may not be awarded to perform work as a Contractor,
<br />supplier, sub-Contractor, or consultant under a contract w~h any
<br />publiC entity, and may not transact business w~h any public entity
<br />in excess of the threshold amount provided in section 2S7.107, for
<br />category two for a period of 36 months from the date of being
<br />placed on the convicted vendor list".
<br />
<br />1.6 BID DEADLINE:
<br />
<br />1.12 AGREEMENT:
<br />
<br />Bids must be submitted no later than the time and date shown
<br />
<br />After the Bid award, the City will, at its option, prepare an
<br />Agreement specifying the terms and conditions resu~ing from the
<br />
<br />City of Sunny Isles Beach I Request for Qualifications No. 11-11-01
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