2011-1020 Regular City Commission Meeting

Home Browse Search

Summary Minutes: Regular City Commission Meeting October 20, 2011 City of Sunny Isles Beach, Florida positioned, where the discharge tank is going to be, how we are going to get power, because the trailer manufacturer does not produce all ofthe information related to the riser that comes from the FPL drop directly to the trailer. The permitting agencies require that we produce enough information so that they can acknowledge that the service is adequate. Mayor Edelcup asked if we have negotiated that price down to the best price that we can get, and Mr. Batista said yes, this is the second vendor that we approached. The first vendor was significantly higher. After going through negotiations with the first vendor, we went to the second set of negotiations with this particular vendor and we brought this vendor down to $14,500 plus $1,000 reimbursables. The reimbursables include all the drawings, etc., and they are going to make sure we receive all the required permits. Mayor Edelcup asked if we can go to a third vendor, and Mr. Batista said yes, that is a discretion. Mr. Batista said under our current RFQ that was approved for CG&A from the rotation list, we are required to go from one vendor to the next, once we exhaust that vendor we cannot go back to that vendor, we have to go to the RFQ. Mayor Edelcup said he would rather staff go to a third vendor to see if we can get a better price. Commissioner Aelion said then that they are going to hold the price for a timeframe and then they are going to say it is expired but you have that window, and Mr. Batista said under the CG&A and under our contract requirements, once they produce a proposal to the City and we go to another vendor, we automatically defer that particular proposal. City Attorney Ottinot said yes, you go from No.1, to No.2, you cannot go back to No.2 or No.3, etc., it is like starting over, you have to follow the sequence under the State Law, you have to negotiate with the first one, and then the second one. Mayor Edelcup said then the instruction we would have now is to put it out and bid to three people and start all over again, and City Attorney Ottinot said if it is under $25,000 you can go on the list of selected engineers, vendors that we have on our list, and so we will not have to go out to bid if it is under $25,000. Mayor Edelcup said what you are hearing is the Commission feels that the price is somewhat high and we are asking for staff to go back and negotiate a better price. Commissioner Scholl moved and Commissioner Aelion seconded a motion to defer this item to the November 17, 2011 City Commission meeting. The motion was approved by a voice vote of 5-0 in favor. 10C. Resolution of the City Commission ofthe City of Sunny Isles Beach, Florida, Approving an Agreement with Mobile Modular to Provide the Public Works Department with a Mobile Modular Office-Trailer Rental to be located on the Public Works Compound, in an Amount Not to Exceed $13,330.00 for the First Year, Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: Mayor Edelcup asked to defer this as well, and City Manager Cohen said yes. Public Speakers: None Commissioner Aelion moved and Vice Mayor Thaler seconded a motion to defer this item to the November 17,2011 City Commission meeting. The motion was approved by a voice vote of 5-0 in favor. 11