Reso 2011-1799 - Laserfiche WebLink

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Commission Memorandum Bid No. 23003104 April 14. 2004 Page 3 MODIFICATION OF VEHICLES: The City may, at its own expense have the windows of any rented vehicles tinted. No charge will be levied on the City for the removal of such tinting at any time. The City may at Its own expense Install any electronics equipment it may deem necessary, providing said installations shall cause no pennanent damage to the vehlcle(s). . ACKNOWLEDGEMENT OF ORDER: Vendor shall submit written procedures to the City of Miami Beach Police Departmenfs designated representative(s) and the Procurement DlvIslon regarding the pick-up and return ofthe vehicle(s), within fifteen (15) calendar days after the Notice of Award. ACCEPTANCE: The vehicles shall be maintained and delivered to the city in excellent condition. If a vehicle does not meet the conditions as set forth in the bid documents, the vehicle shall be returned to the successful bidder In exchange for a suitable vehicle. MILEAGE LIMITATIONS: There will be no mileage charges added to this contract. Any vehicle approaching the maximum mileage limitation will be returned and a replacement vehicle shall be Issued. The City Is requesting two (2) different rental rates; one for vehicles driven up to 18,000 miles. and one rental rate for vehicles driven up to 30,000 miles. VEHICLE USE: The vehicles rented under this contract are intended for undercover investigation and surveillance. It Is, however understood that a situation may occur outside the control of either the City of Miami Beach or the successful bidder which may require emergency use of the vehicle. The vendor, knowing the nature of the use of these vehicles, shall be fully aware of the requirement for confidentiality, and shall do everything in its power to ensure compliance. MAINTENANCE: The vendor will provide all maintenance and services to keep said vehicle(s) In a safe and first class operating condition during the course of the rental. The contractor shall stipulate In writing (at the beginning of the rental period) the time periods or mileage Intervals the vehicles are due for preventive maintenance should the length of the requested rental indicate same may be required during the rental period. The bidder shall state the days of the week and business hours that such maintenance and/or replacement services are available and shall state the name, location and business hours of such locations other than the vendor's premises where such services are available. 20