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^CIIT,O'F 'SUNNY ISLES BEAC~ . , ,:' '" ' , . SECTION FOUR: ApPROACH/METHODOLOGY " ' ;' - , 01 ,:' ~ ' 10 ~ .. ~'.. . ~ . , . ) } , ) K&S employs a proactive and comprehensive approach toward the management of its projects. This approach is based on the selection of the organizational structure best suited to meet the requirements and needs of each ' specific project. This allows us to match the technical and administrative needs of our clients with the skills, talents and experience of a team specially selected for the project. As a firm that routinely handles Consulting Engineering Services C?ntracts, our organizational structure lends itself to providing design services for various sizes in short timeframes. The K&S Team recognizes that its strong credentials, resources and ability to respond quickly and efficiently are not sufficient, in and of themselves, to guarantee successful performance on this contract. The contract requires a management plan designed to specifically address the staffing, monitoring, planning and communications problems inherent in open-ended contracts. It also calls for a management plan that deals with the need for well-documented and understandable procedures so that staff can be efficiently managed. Specifically, our management plan will provide: · An efficient management system, with clearly defined roles and responsibilities for scope, schedule and budget; . A Contract Manager as the primary point-of- contact for the City; . Quick-turnaround capability, as well as long-term program continuity; . Compliance with Work Order schedules and budgets; Flexibility to respond to changes in scope and direction; and · Quality assurance and quality control throughout phases of the project. As Contract Manager and firm Principle, Mr. Tim Hall is responsible for ensuring the availability of human resources to provide high quality services, maintain assignment schedules,control costs, perform job cost accounting, and to develop effective and responsive channels of communication with and between the City and the TEAM. For each assignment, Mr. Hall will: I) Identify the City's overall project objective and develop a thorough understanding of the scope; 2) Build project advocacy with the TEAM by holding internal project meetings to ensure that TEAM members understand the scope, budget and schedule requirements; 3) Initiate project documentation procedures, job cost accounting, and project schedule tracking; 4) Coordinate regularly with each Team Leader and the City regarding the status of each assigned task; 5) Implement QAlQC reviews; 6) Submit quality deliverables on time and within budget. Mr. Hall will also maintain a constant direct line of communication with the City representative and will supply written status reports on a regular agreed- upon basis. He will be the designated point of contact, and will handle all coordination with our technical staff, quality control staff, sub-consultants, other governmental agencies, utility companies, and permitting agencies. Communication should and will flow freely between all parties involved. However, our contract manager will be kept RFP#11-11-02 .......~~.,.ool~....:?wl;,-;m:.; PAGE 47 . . :hl;;~.i~ KEITH and SCHNARS, P.A. :l J~.' J FWRIDAs BiD'IDCAL FIRM ---'