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) ) ) CITY OF',SUNNY,IStES l~EACH-' ' '. :S~Cl'ION FOUR:'APP~O~C~/^,\E:rHODqLOq'y . " " ..' " ~ ~ ~ . . ~ . I. '\ [~~AsqB_~~9R^p~0Y ~ ~ft9_RREEtlVE_~cTiQN] Work Load Other project assignments will be diverted to other staff members and or provide additional staff to the task until assignment is on schedule Coordinate with agency, engage government affairs members and City project manager, if necessary, provide additional staff to reduce task times where beneficial to maintain schedule Coordinate with City project manager, strategize acceleration of pertinent task and/or adjust schedule 'l Plan/Permitting Review Change in Scope/Work Plan Modifications By following the procedures discussed above, deviations from the schedule and/or project costs are easily identified and remedied quickly. K&S can draw on the services of its professionals throughout the state if it becomes necessary to accelerate production. As mentioned previously, an Opinion of Construction Costs will be submitted during each phase of the design process and will accompany the final construction documents to monitor any additional value engineering required. If the project is found to exceed City budget, and design alternatives do not provide a solution, then a priority phasing plan will be coordinated with City to meet budgetary requirements. PROJECT ApPROACH In section II of the proposal, our details technical approach is provided. Here though we'd like to highlight a number of important attributes that emphasize our strong qualifications and commitment to providing services at the high level we know is required by the City. Based on our past experience with similar projects, the following general approach is presented to demonstrate our understanding of a typical work order requirement that would be carried out in phases. However, due to changing needs within the City, we fully understand that we may be called upon to provide expertise at any given phase of a project. These phases are listed in the typical chronological progression of a project. · Phase I - Project Initialization · Phase II - Engineering Analyses and Evaluation · Phase III - Detailed Design · Phase IV - Approvals · Phase V - Services During Construction · Phase VI - Post-Construction Services Phase I - Project Initialization Our approach to providing the necessary services for all . projects assigned to the firm by the City will begin with the development of an accurate definition of the work to be performed. This will be accomplished through consultation with the appropriate citizens and City staff so that all parties have a clear understanding of the work, the time frame required for completion, and the budget established for such services. The effort to define the scope of the task will be commensurate with its complexity. Simple projects, such as requesting a site evaluation, can routinely be initiated by phone calls coupled with fax or email, while very complex projects, such as the construction of a new project, could involve several professionals in attendance at scoping meetings with appointed key personnel. In many cases, City staff may have already determined the appropriate course of action for the project. In instances where this is not the case, our initial step will be to perform field reconnaissance work to assess the existing conditions and the extent of any problem areas. We will then explore options for resolution and present them to City staff for review, discussion, and evaluation. Once agreement has been reached on the most feasible and economical approach available, design will proceed in accordance with all applicable City and State standards. · Depending on project complexity, a project initiation meeting will be conducted with the City staff to confirm the project goals and constraints and the management and reporting procedures. Design concepts and other considerations for the project will also be discussed. . Available recent reports and data pertinent to each project will be reviewed. The intent of the review is to become familiar with the project background and requirements and to identify critical issues and remedial measures that may be incorporated into the detailed design at an early stage. · Depending on the project, we may undertake inquiries and conduct meetings with key agencies such as the Florida Department of Environmental Protection, Florida Department of Transportation, Army Corps of Engineers, SFWMD, US EPA, DERM, FEMA and Local City Departments (Engineering, Health, etc). · !he objectives of the meetings are to identify critical Issues and concerns related to the design, permitting, RFP#11-11-02 ~~;m~~,;;~:"':1~ PAGE 49 _. :i~;'~'~ KEITH and SCHNARS, P.A. :l =--J FLORIDAs Bit-lOCAL FIRM