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<br />
<br />SECTION 1
<br />INSTRUCTIONS TO BIDDER 1 GENERAL TERMS AND CONDITIONS
<br />
<br />THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
<br />DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
<br />BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES
<br />THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARO FORM CONTRACT OF THE
<br />BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY.
<br />
<br />1.1
<br />
<br />CLARIFICATION /EXPLANATION /OUESTIONS:
<br />
<br />Any questions concerning the Bid Specifications or any required
<br />need for clarification must be made to Jane A. Hines, CMC, City
<br />Clerk via email to: JHinesCiilsibfl.net or via facsimile (305) 792-1563
<br />or via regular mail at: Jane A. Hines, CMC, City Clerk, City of
<br />Sunny Isles Beach, 18070 Coilins Avenue, Sunny Isies Beach, FL
<br />33160. Such requests for clarification/explanation or questions
<br />must be made in writing to Jane A. Hines, CMC, City Clerk, at least
<br />five (5) business days prior to the date of the Bid opening.
<br />Interpretations or clarifications considered necessary by the City
<br />wili be issued by addenda and posted/disseminated by Demand5tar
<br />(www.demandstar.com) to ali parties listed on the official plan
<br />holders' list as having received the Bid documents. Only questions
<br />answered by written addenda shali be binding. Oral interpretations
<br />or clarifications shali be without legal effect. No plea of ignorance
<br />or delay or required need of additional information shali exempt a
<br />Proposers from submitting their Bid on the required date and time
<br />as publicly noted.
<br />
<br />1.2
<br />
<br />PLAN HOLDER'S LIST:
<br />
<br />1.3
<br />
<br />As a convenience to vendors, the City of Sunny Isles Beach has
<br />made available via internet lists of ali plan holders for each Request
<br />for Proposai, Request for Proposal, and Request for Proposal. The
<br />information is available on-line at www.demandstar.com or by
<br />caliing the Office of the City Clerk at (305) 792-1703.
<br />
<br />ADDENDA TO SPECIFICATIONS:
<br />
<br />If any addenda are issued after the initial specifications are
<br />released, the City wili post and disseminate the addenda through
<br />DemandStar. For those projects with separate plans, blue prints,
<br />or other materials that cannot be accessed through the internet,
<br />the Office of the City Clerk will make good faith effort to ensure
<br />that ali registered proposers (those who have been registered as
<br />receiving a Bid package) receive the documents. It is the
<br />responsibility of the vendor prior to the submission of any Bid to
<br />check the above website or contact the Office of the City Clerk at
<br />(305) 792-1703 to verify any addenda issued. The receipt of ali
<br />addenda must be acknowledged on the Bid Response Sheet.
<br />
<br />1.4
<br />
<br />SPECIAL ACCOMMODATIONS:
<br />
<br />Any person requiring a special accommodation at a Pre-Bid
<br />Conference or Bid/RFP/RFP opening because of a disability should
<br />cali the Office of the City Clerk at (305) 792-1703 at lease five (5)
<br />days prior to the Pre-Bid Conference or Bid/RFP/RFP opening. If
<br />you are hearing or speech impaired, please contact the Office of
<br />the City Clerk by caliing the City of Sunny Isles Beach using the
<br />Florida Relay Service which can be reached at 1(800) 955-8771
<br />(TOO).
<br />
<br />1.5
<br />
<br />PUBLIC ENTITY CRIMES STATEMENT:
<br />
<br />Pursuant to the provisions of paragraph (2) (a) of section 287.133,
<br />Florida statutes -"a person or affiliate who has been placed on the
<br />convicted vendor list foliowing a conviction for a public entity crime
<br />!!laL!JQt submit a Bid on a contract to provide any goods or
<br />services to a public entity, may not submit a Bid on a contract with
<br />a publiC entity for the construction or repair of a publiC building or
<br />public work, may not submit Bids on leases of real property to a
<br />public entity, may not be awarded to perform work as a Contractor,
<br />supplier, sub-Contractor, or consultant under a contract with any
<br />
<br />public entity, and may not transact business with any publiC entity
<br />in excess of the threshold amount provided in section 287.107, for
<br />category two for a period of 36 months from the date of being
<br />placed on the convicted vendor list".
<br />
<br />1.6
<br />
<br />BID DEADLINE:
<br />
<br />Bids must be submitted no later than the time and date shown
<br />within this document.
<br />
<br />1.7
<br />
<br />SEALED BID:
<br />
<br />The entire Bid Response Package shall be placed in an opaque
<br />envelope (with all items listed on the Bid checklist form and all
<br />other items required within this Request for Proposai must be
<br />executed) and submitted in a sealed enveiope.
<br />
<br />1.B
<br />
<br />BID EXECUTION. SIGNATURES. ERASURE/CORRECTION:
<br />
<br />All Bids shall be signed in blue ink. All price quotes shall be
<br />typewritten or printed with ink. All corrections made by the
<br />proposers prior to the opening must be initiaied and dated by the
<br />proposers. No changes or corrections will be allowed after Bids are
<br />opened. Bids must contain an original, manual signature of an
<br />authorized representative of the company.
<br />
<br />1.9
<br />
<br />WITHDRAWAL OF BIDS:
<br />
<br />Proposers may withdraw Bids only by written request and shall
<br />forward the withdrawal request via "Certified U.s. Mail - Return
<br />Receipt Requested" prior to the Bid opening time. Negligence on
<br />the part of the Proposers in preparing the Bid confers no right for
<br />the withdrawai of the Bid after it has been opened.
<br />
<br />1.10
<br />
<br />BID OPENING:
<br />
<br />Bids will be opened publicly at the time and place stated in the
<br />Notice to Bidder. It is the responsibility of the proposers to insure
<br />that the Bid reaches the Office of the City Clerk on or before the
<br />closing hour and date stated on the Request for Proposal. After the
<br />Bid opening, the contents of the Bid Form will be made public for
<br />the information of vendors and other interested parties who may
<br />be present either in person or by representative. Bids that are
<br />received after the Bid opening time will not be considered and will
<br />not be returned.
<br />
<br />1.11
<br />
<br />EVALUATION OF BIDS:
<br />
<br />The City, at its sole discretion, reserves the right to inspect any/all
<br />Proposers facilities to determine their capability of meeting the
<br />requirements for the Contract. Also, price, responsibility, and
<br />responsiveness of the Proposers, the financial JX}sition, experience,
<br />staffing, equipment, materials, references, and past history of
<br />service to the City and/or with other units of state, and/or local
<br />governments in Florida, or comparable private entities, will be
<br />taken into consideration in the Award of the Contract.
<br />
<br />1.11.1 Hold Harmless: All Proposer's shall hold the City, it's
<br />officials and employees harmless and covenant not to
<br />sue the City, it's officials and employees in reference
<br />to their decisions to reject, award, or not award a Bid,
<br />as applicable.
<br />1.11.2 Cancellation: Failure on the part of the Proposers to
<br />compiy with the conditions, specifications,
<br />
<br />City of Sunny Isles Beach I Request for Proposal No. 12-01-02
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