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Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: The purpose of this solicitation is to establish a contract for the rental of event rides, tents, tables, arts & craft booths, carnival games and chairs in conjunction with the needs of the City on an as needed when needed basis. 2.2 PRE-BID CONFERENCE (NON-MANDATORY): Intentionally Omitted 2.3 TERM This contract will commence on the first calendar day of the month succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion and submittal of all required proposal documents. This contract shall remain in effect for four (4) year; provided that the services rendered by the Proposer during the contract period are satisfactory . 2.4 OPTIONS TO RENEW Intentionally Omited 2.5 METHOD OF AWARD Award of this contract will be made to all responsive, responsible vendors who meet the minimum qualifications set forth in this solicitation. Those qualifications are as follows: . Must show proof that they conduct background checks on all employees . Provide a minimum of three (3) references in which similar goods and/or services have been provided within the past three (3) years including scope of work, contact names, addresses, telephone numbers and dates of service. A contact person shall be someone who has personal knowledge of the contractor's performance for the specific requirement listed. Contact person must have been informed that they are being used as a reference and that the City may be calling them. DO NOT list persons who will be unable to answer specific questions regarding the requirement. . Provide a list of all equipment including tables, chairs, tents mechanical rides and booths that will be available/used to complete the work as outlined in the Scope of Work. City of Sunny Isles Beach I Request for Proposal No. 12-01-05