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City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Isaac Aelion, Commissioner Jeanette Gatto, Commissioner George "Bud" Scholl, Commissioner Alan J. Cohen, City Manager Hans Ottinot, City Attorney Jane A. Hines, CMC, City Clerk MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Alan J. Cohen, City Manager DATE: February 14,2012 RE: Updated Reorganization Plan The following is an updated reorganization plan for the City of Sunny Isles Beach government departments. It includes an overall rationale for the recommended changes, a detailed description of the changes, and a five year projection of how these changes will impact the City's budget. These recommendations are based on the professional expertise of our department heads, which collaborated with me in the development of this plan. They are also based on both my best assessment of our organization's needs and on the considerable input I have received to date from the members of the City Commission, including during the City Commission meeting on January 19, 2011. OVERALL RATIONALE The changes in the plan are being recommended to 1) improve operational efficiency, 2) provide higher levels of service where needed, and 3) free up strategic time for leadership. To address these points, it is useful to look at where the organization is today. The City is almost 15 years old. While the organization has grown over time to reflect the service needs of a rapidly growing community, that growth was halted out of necessity by the recent national recession. The economic conditions in our state worsened, with the real estate and construction industries particularly hard hit. This led to a temporary cessation of construction activity in the City and a reduction in the property tax base. Our property tax base is once again on the rise, and our revenues will rise as well. The type of organization (the culture) that we have today is similar to the one that was first created in 1997. It is a transactional-based, reactive organization, which is characteristic of a new organization that is striving to promote development, build out its infrastructure, and accomplish its objectives quickly. As our City grows and matures and our organization follows suit, we must evolve into strategic-based, proactive organization. This does not mean that the organization will be any less efficient, but it does mean that it will do so consistently and equitably. It also means that product and service quality will improve. Agenda Item '0 A '2- \ l,,-l"'2- 1 Date