2012-0216 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting February 16,2012 City of Sunny Isles Beach, Florida 10. lOA. +- . i I RESOLUTIONS A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Reorganization Plan for the City of Sunny Isles Beach Government Departments, Attached Hereto as Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: [City Clerk's Note: Heard after Item J 3A. The Reorganization Plan was distributed prior to the meeting. See additional action under Item 4A.) City Clerk Hines read the title, and City Manager Cohen reported noting that following the meeting last month where he had received the Commission's opinions, he had follow-up conversations with each Commissioner on suggested changes, all of those changes have been integrated into the updated plan, and the memo sent out earlier this week outlined those changes which primarily impact the Department of Cultural and Community Services. In the original plan, the Parks group was to be consolidated and moved to CCS and then go to Public Works. We are going to create a two-step process and right now all you are being asked to approve is the consolidation ofthe Department and moving it all under Cultural and Community Services. Commissioner Ae1ion asked about the collective plan reorganization, and City Manager Gohen- said-the -Plan - is-laid - out -for-the- impact- of- this - current-Fiscal-Year -;- The-subsequent fiscal year impacts will be discussed and approved in each subsequent annual budget. It is a collective plan in that the positions are all being approved and moved forward this year but you have the right as the Commission to defund any of these positions or make changes if during the subsequent course ofthis fiscal year, you determine that some of the positions that were funded are not appropriate. Mayor Edelcup said that we cannot bind future Commissions to a decision, this Commission can only approve this year's budget. Vice Mayor Thaler said he had questioned six openings here and he would like to know when they are going to be filled, and City Manager Cohen said for those that were unable to attend the meeting the other day where the Vice Mayor appropriately challenged him on this question because his concern is that if we are going to create these positions and there is a need for them, they should be filled in a timely manner, and he wholeheartedly agrees. Given the length oftime that it takes to do searches and finding appropriate people, we hope to have this done within three months but no later than four months to get all these positions filled. Mayor Edelcup said he thinks he needs sufficient time to make sure they hire the right people for the right places so that rather than try to fill a hole very quickly and then have to refill it again and again, take the affected time. Vice Mayor Thaler said he was looking at the "To Be Announced (TBA)", and his assumption TBA is that we already know who they are, and City Manager Cohen said we do not have any identified candidates right now. Vice Mayor Thaler said then that it should say "vacant", and City Manager Cohen said vacant means that it is a already an existing funded position, so a TBA is a to be funded position if you approve the Plan this evening. Commissioner Scholl encouraged the City Manager not to rush, he would encourage him to wait until you find the right applicant because you are only as good as the quality of people that you are going to hire, and when you feel under the gun to hire somebody, you compromise and you don't want to compromise. City Manager Cohen said as the Vice Mayor so graciously offered him, if in fact we do feel rushed and we are unable to find a quality applicant, he will come back to the Commission and report to you that it is taking longer so that you are aware of that. 9