2012-0328 Special Commission Meeting

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Summary Minutes: Special City Commission Meeting March 28. 2012 Sunny Isles Beach, Florida Roslyn Brezin; Roberto Atisse; Bob Welsh; Cliff Schulman, Esq. representing 4M Investors, LLC., reported that a series of meetings were held including workshops, individual meetings with members of the Commission and members of staff to get their thoughts and ideas. They went back and worked very closely with the City Manager to make sure that they could deliver a product that would not only be something that you could be proud of today but had a utilitarian aspect so that you could make it even better in the future at the least possible price. With that in mind he asked Architect Eduardo Castifieira to takc us through where we were and where we are today on the additional improvements that have been suggested. Eduardo Castifieira, Architect President/CEO ofAxioma3Architects, noted his March 20, 2012 letter addressed to City Manager Alan Cohen which captures in detail the process and the dates for the meetings in which all of these ideas were discussed. He presented a rendering of the latest Site Plan reflecting all of the items that they have delineated. In reality we are doing a Site Plan submittal and they haven't really engaged fully in the design development and then later on in the construction documents. One of the important things that the City Manager stressed was, even at this early stage of the process, to make sure that nothing fell in between the cracks and all of these items were being addressed. It is very helpful to have all of this documented and they are being acknowledged as part of the items that are designed at this momcnt and items that are still going to be incorporated in the future steps as we move forward with the project. He went through all the improvements to recognize thcm and to address any questions. 1. They recognize that the garage structnre in its present location now, there might be a slight shift of about an additional 5 to 8 feet towards the east in order to accommodate a service area at the NW corner. That is something that they are going to be designing with the future outlook of a possiblc 41h floor banquet halls or a restaurant and the service that is going to be required in the future. That will also take into consideration the placement of the pedestrian bridge and the best location for that element. They still will need to go to FDOT, they will have to do coordination with FPL and several utilities, and so they are definitely in the process they are going to identify the best location for all of this, and what is important is whatcver gets built now doesn't interfere with future plans and ideas. 2. The fire sprinklcr system, they have cost it out and brokc it down for four (4) levels, and again this is looking forward to the future in which we will have a 41h level banquct hall so that we havc thc system in place with the right sizc of piping, ctc. to accommodate that growth in the future. 3. Thc sccurity systcm has bccn vcry important and this item has been brought up by different Commissioners, City Manager and staff that the Park will have a sccurity system and that we need to provide the framework or conduits and things of that nature in order to be able to incorporate that security system from thc sccurity consultant. 4. The rcstrooms have been made bigger than originally designed, they became twicc as big and again this is one of the staffs recommendations based on the futurc outlook of the events that are going to be happening in the Park and thc need for bigger restrooms. 5. There is a fcncc on the north side of the property and this fence at one point was 6-foot, there was a concern from staff that there was a berm leading up to the fence and children could very easily jump over or fall over the fence, and so there was a need to raise that 2