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I . J t I I ~ Discussion The purpose of the Discussion phase is to build final consensus regarding a preferred direction/concept for the park development. We will discuss and confirm the City's preferred review and approval process at the Kick-off Meeting; our typical approval process includes the review of alternative concepts and cost estimates with City staff, Advisory/Steering Committee, Key Stakeholders, General Public, and City Council. Effective meeting formats include workshops and open houses, and numerous meetings may be required to reach consensus. The final concept and budget approved by the City Council will become "Documentation" which is the basis for the next phase of the process. Documentation The final phase of the planning and design process - before permitting, bidding and construction - is the Documentation phase. During this phase of work we develop 30%, 60%, 90% and 100% construction documents for the project, based on the final approved design. The documents include construction plans, specification and cost estimates, which will be submitted and reviewed according to the project schedule. We have found it very helpful to assemble the entire design team for each of the review meetings to insure good coordination. During the Documentation phase of the recently constructed City of Boynton Beach's Congress Avenue Park, for example, the City and design team met monthly to review plans, specifications, product samples, design details, cost estimates and permit submittals. Following the "5D" approach, we apply the following "Additional Comprehensive Steps": Quality Assurance I Quality Control During the documentation phase we use our AECOM quality assurance/quality control process. Our Quality Assu~ance/ Quality Control benefits are maximized through a well defined process of communication involving all levels of the project team, along with a clear definition of project control and coordination activities. We utilize an in-house QAlQC "peer review" group to oversee the production of the final documents to assure their completeness and appropriate level of detail. The peer review team will involve senior architects, landscape architects and engineers who are experienced with the design and detailing of facilities similar in scope and complexity. The peer review team will check for accuracy, clarity, consistency, proper level of detail, compliance with all programming information and regulatory procedures and practices. Permitting, Bidding and Construction Administration AECOM has been a fixture of the Miami area Architectural/ Engineering industry for more than 80 years. Du ring that time frame the firm has planned and designed more projects than any other AlE firm in Miami that have gone through the local permitting process. For this reason, our firm has developed a solid working relationship with the various agencies with whom our team will need to coordinate with in order to ensure the timely delivery of the Intracoastal Parks. Our extensive knowledge of local conditions, permitting and approval procedures, and construction industry has allowed us to recognize and avoid the common pitfalls of this complicated process. Our hands-on experience with all of the Regulatory Agencies who will be involved with projects located within the City of Sunny Isles Beach will be extremely beneficial to the City. Bid assistance will include conducting a prebid meeting with prospective contractors, answering bidders' questions, clarifying the final construction documents and project schedule, issuing required addendas, and evaluating submitted bids. Upon receipt of the bids, we will work with the City of Sunny Isles Beach to evaluate the best construction value and provide recommendations for efficient contractor selection. Our construction observation services can ensure quality and efficient implementation conforming to the final construction documents and environmental permits and agreements. These services will include conducting a 88 City of Sunny Isles Beach I Design & Permitting Services of the Intracoastal Parks RFQ No. 12-04-04 A...""COM