Reso 2012-1925 - Laserfiche WebLink

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in writing by the City Manager or his designee in accordance with the value of the change order or the calculated value of the time extension. All change orders must be pre- approved in writing by the City Manager or his designee. 13.3 In the event satisfactory adjustment cannot be reached for any item requiring a change in the contract amount, the City reserves the right at its sole option to either terminate the Agreement as it applies to the items in question and make such arrangements as may be deemed necessary to complete the disputed work; or may submit the matter in dispute as set forth in the dispute resolution procedures set forth in this agreement. 13.4 To adjust allowance amounts, Contractor shall base each Change Order proposal on the difference between purchase amount and the allowance, multiplied by final measurement of work -in- place. If applicable, Contractor shall also include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins. Contractor also agrees to the following conditions: • Include installation costs in purchase amount only where indicates as part of the allowance. • If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed. • Submit substantiation of a change in scope of work, if any, claimed in change orders related to unit -cost allowances. • The City reserves the right to establish the quantity of work -in -place by independent quantity survey, measure, or count. Contractor must submit claims for increased costs because of a change in scope of Services, whether for the purchase order amount or contractor's handling, labor, installation, overhead, and profit. Contractor shall submit claims within fourteen (14) days of receipt of the change order or construction change directive authorizing work to proceed. The City or its designee will reject claims submitted later than fourteen (14) days after such authorization. Contractor also agrees to the following conditions: • Do not include Contractor's or subcontractor's indirect expense in the change order cost unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the contract documents. • No change to Contractor's indirect expense is permitted for selection of higher or lower priced materials or systems of the same scope and nature as originally indicated. 13.5 On the City's approval of a proposal request, the City or its designee will issue a change order for signatures of the City and the contractor on AlA Document G701 or approved change order form prepared by the City. SIB