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<br /> SECTION 1
<br /> INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
<br /> THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH.THE CITY OF SUNNY ISLES BEACH MAY DELETE,
<br /> SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
<br /> OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIOONS SHALL HAVE PRECEDENCE.BIDDER AGREES THAT THE
<br /> PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
<br /> REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY.
<br /> 1.1 CLARIFICATION/EXPLANATIQN/QUESTIONS: category two for a period of 36 months from the date of being placed
<br /> on the convicted vendor list".
<br /> Any questions concerning the Bid Specifications or any required need
<br /> for clarification must be made to Jane A.Hines,MMC,City Clerk via 1.6 BID DEADLINE:
<br /> email to: )Hinesthsibfi.net or via facsimile(305)792-1563 or via
<br /> regular mail at: Jane A.Hines,MMC,City Clerk,City of Sunny Isles Bids must be submitted no later than the time and date shown within
<br /> Beach,18070 Collins Avenue,Sunny Isles Beach,FL 33160. Such this document.
<br /> requests for clarification/explanation or questions must be made in
<br /> writing to Jane A. Hines, MMC,City Clerk,by the deadline stated 1.7 SEALED BID:
<br /> prior to the date of the Bid opening. Interpretations or clarifications
<br /> considered necessary by the City will be issued by addenda and The entire Bid Response Package shall be placed in an
<br /> opaque
<br /> posted/disseminated by DemandStar(www.demandstar.com)to all envelope(with all items listed on the Bid checklist form and all other
<br /> parties listed on the official plan holders'list as having received the items required within this Request for Proposal must be executed)
<br /> Bid documents. Only questions answered by written addenda shall and submitted in a sealed envelope.
<br /> be binding.Oral interpretations or clarifications shall be without legal
<br /> effect. No plea of ignorance or delay or required need of additional 1.8 BID EXECUTION.SIGNATURES,ERASURE/CORRECTION:
<br /> information shall exempt a Proposers from submitting their Bid on
<br /> the required date and time as publicly noted. All Bids shall be signed in blue ink. All price quotes shall be
<br /> typewritten or printed with ink. All corrections made by the
<br /> 1.2 PLAN HOLDER'S LIST: proposers prior to the opening must be initialed and dated by the
<br /> proposers. No changes or corrections will be allowed after Bids are
<br /> As a convenience to vendors,the City of Sunny Isles Beach has made opened. Bids must contain an original, manual .4gnature of an
<br /> available via internet lists of all plan holders for each Request for authorized representative of the company.
<br /> Proposal,Request for Proposal,and request for qualifications. The
<br /> information is available on-line at www.demandstar.com or by calling 1.9 WITHDRAWAL OF BIDS:
<br /> the Office of the City Clerk at(305)792-1703.
<br /> Proposers may withdraw Bids only by written request and shall
<br /> 1.3 ADDENDA TO SPECIFICATIONS; forward the withdrawal request via"Certified U.S. Mail-Return
<br /> Receipt Requested"prior to the Bid opening time. Negligence on the
<br /> If any addenda are issued after the initial specifications are released, part of the Proposers in preparing the Bid confers no right for the
<br /> the City will post and disseminate the addenda through DemandStar. withdrawal of the Bid after it has been opened.
<br /> For those projects with separate plans,blue prints,or other materials
<br /> that cannot be accessed through the intemet,the Office of the City 1.10 DID OPENING:
<br /> Clerk will make good faith effort to ensure that all registered
<br /> proposers (those who have been registered as receiving a Bid Bids will be opened publicly at the time and place stated in the Notice
<br /> package) receive the documents. It is the responsibility of the to Bidder. It is the responsibility of the proposers to insure that the
<br /> vendor prior to the submission of any Bid to check the above website Bid reaches the Office of the City Clerk on or before the dosing hour
<br /> or contact the Office of the City Clerk at(305)792-1703 to verify any and date stated on the Request for Proposal. After the Bid opening,
<br /> addenda issued. The receipt of all addenda must be acknowledged the contents of the Bid Form will be made public for the information
<br /> on the Bid Response Sheet. of vendors and other interested parties who may be present either
<br /> in person or by representative. Bids that are received after the Bid
<br /> 1.4 SPECIAL ACCOMMODATIONS: opening time will not be considered and will not be returned.
<br /> Any person requiring a special accommodation at a Pre-Bid 1.11 EVALUATION OF BIDS:
<br /> Conference or Bid/RFP/RFQ opening because of a disability should •
<br /> call the Office of the City Clerk at(305)792-1703 at lease five(5) The Gty,at its sole discretion,reserves the right to inspect any/all
<br /> days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you Proposers facilities to determine their capability of meeting the
<br /> are hearing or speech impaired,please contact the Office of the City requirements for the Contract. Also, price, responsibility, and
<br /> Clerk by calling the City of Sunny Isles Beach using the Florida Relay responsiveness of the Proposers,the financial position,experience,
<br /> Service which can be reached at 1(800)955-8771(TDD). staffing, equipment, materials, references, and past history of
<br /> service to the City and/or with other units of state,and/or local
<br /> 1.5 PUBLIC ENTITY CRIMES STATEMENT; governments in Florida,or comparable private entities,will be taken
<br /> into consideration in the Award of the Contract.
<br /> Pursuant to the provisions of paragraph(2)(a)of section 287.133,
<br /> Florida statutes-"a person or affiliate who has been placed on the 1.11.1 Hold Harmless: All Proposers shall hold the City,it's
<br /> convicted vendor list following a conviction for a public entity crime officials and employees harmless and covenant not to
<br /> • may not submit a Bid on a contract to provide any goods or services sue the Gty,it's officials and employees in reference to
<br /> to a public entity,may not submit a Bid on a contract with a public their decisions to reject,award,or not award a Bid,as
<br /> entity for the construction or repair of a public building or public applicable.
<br /> work,may not submit Bids on leases of real property to a public 1.11.2 Cancellation: Failure on the part of the Proposers to
<br /> entity, may not be awarded to perform work as a Contractor, comply with the conditions, specifications,
<br /> supplier, sub-Contractor,or consultant under a contract with any requirements,and terms as determined by the Gty,
<br /> public entity,and may not transact business with any public entity in shall be just cause for cancellation of the Award.
<br /> excess of the threshold amount provided in section 287.107, for
<br /> City of Sunny Isles Beach 'Request for Proposal No. 17-02-01 4' •.
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