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SJNNY IS(F <br />s <br />o <br />Y <br />V - 2 <br />1 P <br />P <br />TSF 99> * F,L <br />c/" O f SUN PN� <br />TO: <br />FROM: <br />DATE: <br />RE: <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947 -0606 City Hall <br />(305) 949 -3113 Fax <br />(305) 947 -2150 Building Department <br />(305) 947 -5107 Fax <br />MEMORANDUM <br />The Honorable Mayor and City Commission <br />Fred Mass, Acting City Manager <br />August 21, 2012 <br />City Commission <br />Norman S. Edelcup, Mayor <br />Lewis J. Thaler, Vice Mayor <br />Isaac Aelion, Commissioner <br />Jeanette Gatto, Commissioner <br />George "Bud" Scholl, Commissioner <br />Fred Mass, Acting City Manager <br />Hans Ottinot, City Attorney <br />Jane A. Hines, City Clerk <br />Recommendation of Award of RFP No. 12- 05 -01: City Wide Landscaping <br />Services <br />RECOMMENDATION: <br />It is recommended that the City Commission award RFP No. 12 -05 -01 for City Wide landscaping <br />services to Lukes - Sawgrass Landscaping, Inc, O Lukes") in an amount not to exceed $650,000.00 per <br />year. <br />BACKGROUND: <br />On July 19, 2012, Staff presented the City Commission with a recommendation of award to Lukes. <br />The recommendation was subsequently withdrawn at the request of the City Attorney in order to <br />investigate further certain concerns raised by one of the proposers. The City Attorney's Office has <br />investigated the matter as it relates to one of Lukes' employees. Based on his investigation, the City <br />has advised staff it can proceed with the original recommendation that it made for landscaping <br />services at the Commission meeting on July 19, 2012. Since the City Commission meeting on July <br />19th, staff had conducted additional due diligence to determine whether the proposers are able to <br />perform to the standards that the City may require. Specifically, staff met with the proposers to <br />discuss scope of work issues and mobilization. <br />Based on these interviews and proposal reviews, and after receiving clarification from the City <br />Attorney, I find that Lukes is the most responsible and responsive bidder whose proposal best <br />serves the interests of, and represents the best value to, the City per Section 62 -8 of the City Code. <br />The enumerated factors include, but are not limited to, (1) capacity, ability and skill of the provider <br />to perform the contract, (2) whether the provider can perform the contract within the time specified <br />without delay or interference, and (3) the quality of performance of previous contracts by the <br />provider. Lukes Sawgrass Landscaping, Inc. meets or exceeds all factors outlined in Section 62 -8 of <br />the City Code. Notably, Lukes was the City's landscaper for several years prior to the City retaining <br />the services of another vendor. <br />Agenda Item 5 <br />Date <1 ( -�Z, <br />