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<br />City of Sunny Isles Beach |Request for Proposal No. 17-03-01 4
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<br />SECTION 1
<br />INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS
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<br />THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR QUALIFICATIONS ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
<br />DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
<br />QUALIFERS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. FIRM AGREES THAT THE PROVISIONS
<br />INCLUDED WITHIN THIS RFQ SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE QUALIFER REGARDLESS OF ANY
<br />LANGUAGE IN QUALIFER’S CONTRACT TO THE CONTRARY.
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<br />1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
<br />
<br />Any questions concerning this Request for Qualifications or any
<br />required need for clarification must be made to Jane A. Hines, MMC,
<br />City Clerk via email to: JHines@sibfl.net or via facsimile (305) 792-
<br />1563 or via regular mail at: Jane A. Hines, MMC, City Clerk, City of
<br />Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL
<br />33160. Such requests for clarification/explanation or questions must
<br />be made in writing to Jane A. Hines, MMC, City Clerk, at least five
<br />(5) business days prior to the date of the Bid opening.
<br />Interpretations or clarifications considered necessary by the City will
<br />be issued by addenda and posted/disseminated by DemandStar
<br />(www.demandstar.com) to all parties listed on the official plan
<br />holders’ list as having received the Request for Qualification
<br />documents. Only questions answered by written addenda shall be
<br />binding. Oral interpretations or clarifications shall be without legal
<br />effect. No plea of ignorance or delay or required need of additional
<br />information shall exempt a Respondent from submitting their
<br />submission on the required date and time as publicly noted.
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<br />1.2 PLAN HOLDER’S LIST:
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<br />As a convenience to vendors, the City of Sunny Isles Beach has made
<br />available via Internet lists of all plan holders for each Request for
<br />Qualifications. The information is available on-line at
<br />www.demandstar.com or by calling the Office of the City Clerk at
<br />(305) 792-1703.
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<br />1.3 ADDENDA TO SPECIFICATIONS:
<br />
<br />If any addenda are issued after the initial specifications are released,
<br />the City will post and disseminate the addenda through DemandStar.
<br />For those projects with separate plans, blue prints, or other materials
<br />that cannot be accessed through the internet, the Office of the City
<br />Clerk will make good faith effort to ensure that all registered firms
<br />(those who have been registered as receiving qualifications) receive
<br />the documents. It is the responsibility of the firm prior to the
<br />submission of any Submittal to check the above website or contact
<br />the Office of the City Clerk at (305) 792-1703 to verify any addenda
<br />issued. The receipt of all addenda’s must be acknowledged
<br />on the ACKNOWLEDGEMENT OF ADDENDA sheet.
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<br />1.4 SPECIAL ACCOMMODATIONS:
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<br />Any person requiring a special accommodation at a RFQ opening
<br />because of a disability should call the Office of the City Clerk at (305)
<br />792-1703 at lease five (5) days prior to the Pre-Qualifications
<br />Conference or RFQ opening. If you are hearing or speech impaired,
<br />please contact the Office of the City Clerk by calling the City of Sunny
<br />Isles Beach using the Florida Relay Service which can be reached at
<br />1(800) 955-8771 (TDD).
<br />
<br />1.5 PUBLIC ENTITY CRIMES STATEMENT:
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<br />Pursuant to the provisions of paragraph (2) (a) of section 287.133,
<br />Florida statutes -"a person or affiliate who has been placed on the
<br />convicted vendor list following a conviction for a public entity crime
<br />may not submit a submittal on a contract to provide any goods or
<br />services to a public entity, may not submit a submittal on a contract
<br />with a public entity for the construction or repair of a public Facility
<br />or public work, may not submit submittals on leases of real property
<br />to a public entity, may not be awarded to perform work as a
<br />Contractor, supplier, sub-Contractor, or consultant under a contract
<br />with any public entity, and may not transact business with any public
<br />entity in excess of the threshold amount provided in section 287.107,
<br />for category two for a period of 36 months from the date of being
<br />placed on the convicted vendor list”.
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<br />1.6 RESPONDENT DEADLINE:
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<br />Package must be submitted no later than the time and date shown
<br />within this document.
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<br />1.7 SEALED BID:
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<br />Intentionally Omitted
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<br />1.8 QUALIFICATION EXECUTION, SIGNATURES,
<br />ERASURE/CORRECTION:
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<br />All submissions shall be signed in blue ink. All corrections made by
<br />the firms prior to the opening must be initialed and dated by the
<br />firms. No changes or corrections will be allowed after RFQ’s are
<br />opened. Submissions must contain an original, manual signature of
<br />an authorized representative of the company.
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<br />1.9 WITHDRAWAL OF SUBMISSIONS:
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<br />Qualified Firms may withdraw submissions only by written request
<br />and shall forward the withdrawal request via “Certified U.S. Mail –
<br />Return Receipt Requested” prior to opening time. Negligence on the
<br />part of the Firm in preparing the document confers no right for the
<br />withdrawal of the submission after it has been opened.
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<br />1.10 SUBMISSION OPENING:
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<br />Submissions will be opened publicly at the time and place stated in
<br />the Notice to Qualifier. It is the responsibility of the Firm, to insure
<br />that the submission reaches the Office of the City Clerk on or before
<br />the closing hour and date stated on the Request for Qualifications.
<br />After the submission opening, the names of the submitting Firms will
<br />be made public for the information of firms and other interested
<br />parties who may be present either in person or by representative.
<br />Submissions that are received after the opening time will not be
<br />considered and will not be returned.
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<br />1.11 EVALUATION OF SUBMISSIONS:
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<br />The City, at its sole discretion, reserves the right to inspect any/all
<br />Firms facilities to determine their capability of meeting the
<br />requirements for the Contract. Also, responsibility, and
<br />responsiveness of the Firm, the financial position, experience,
<br />staffing, equipment, materials, references, and past history of
<br />service to the City and/or with other units of state, and/or local
<br />governments in Florida, or comparable private entities, will be taken
<br />into consideration in the Award of the Contract.
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<br />1.11.1 Hold Harmless: All Firm’s shall hold the City, it's
<br />officials and employees harmless and covenant not to
<br />sue the City, it's officials and employees in reference to
<br />their decisions to reject, award, or not award a
<br />submission, as applicable.
<br />1.11.2 Cancellation: Failure on the part of the Firm to comply
<br />with the conditions, specifications, requirements, and
<br />terms as determined by the City, shall be just cause for
<br />cancellation of the Award.
<br />1.11.3 Disputes: If any dispute concerning a question of fact
<br />arises under the Contract, other than termination for
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