RFP 17-03-01 Citywide Healthy Vending Services

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City of Sunny Isles Beach |Request for Proposal No. 17-03-01 9 Section 2 Special Terms and Conditions 2.1 PURPOSE OF PROPOSAL: The City of Sunny Isles Beach, Florida, (the “City”) a municipality located in Miami -Dade County, Florida, is requesting licensed company(s) to install and maintain vending machines, and products such as, healthy snacks and beverages at various locations on City Property. The contractor will be in full accordance with the specifications, terms, and conditions contained in this Request for Proposal (RFP). This contract is a revenue sharing contract. Please reference herein attached Scope of Work for detailed specifications. 2.2 PRE-PROPOSAL CONFERENCE Intentionally Omitted 2.3 TERM This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and submittal of all required documents. This contract shall remain in effect until the completion of services, provided that the services rendered by Firm during the contract period are satisfactory. 2.4 OPTIONS TO RENEW The initial contract term shall be for one (1) year. The City, at its sole option, may renew the contract for four (4) one-year renewal terms. Exercising the option to renew is at the sole discretion of the City. 2.5 PRICE If the Proposer is awarded a contract under this solicitation, the prices proposed shall remain fixed and firm during the initial term of contract. However, the Proposer may offer incentives and discounts from this fixed price to the City at any time during the contractual term. In addition, the City reserves the right to re-negotiate the percentage fees for the renewals of the contract. Thereafter, any extensions which may be approved by the City shall be subject to the following: Costs for any extension terms shall be subject to an adjustment only if increases or decreases occur in the industry. Such adjustment shall be based on the latest yearly percentage increase in the All Urban Consumers Price Index (CPI-U) as published by the Bureau of Labor Statistics, U.S. Dep't. of Labor, and shall not exceed five percent (5%). Any requested adjustment shall be fully documented and submitted to the City at least ninety (90) days prior to the contract anniversary date. Any approved cost adjustments shall become effective on the beginning date of the approved contract extension.