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v - CITY OF SUNNY ISLES BEACH
<br /> 18070 Collins Avenue
<br /> Sunny Isles Beach, Florida 33160 Dt s�KNY fll�f�
<br /> • 305.947.0606
<br /> www.sibfl.net o n'
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<br /> SECTION 1
<br /> INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS
<br /> THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR QUALIFICATIONS ISSUED BY THE CITY OF SUNNY ISLES BEACH.THE CITY OF SUNNY ISLES BEACH MAY
<br /> DELETE,SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
<br /> QUALIFERS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.FIRM AGREES THAT THE PROVISIONS
<br /> INCLUDED WITHIN THIS RFQ SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE QUALIFER REGARDLESS OF ANY
<br /> LANGUAGE IN QUALIFER'S CONTRACT TO THE CONTRARY.
<br /> 1.1 CLARIFICATION/EXPLANATION/OUESTIONS: entity in excess of the threshold amount provided in section 287.107,
<br /> for category two for a period of 36 months from the date of being
<br /> Any questions concerning this Request for Qualifications or any placed on the convicted vendor list".
<br /> required need for clarification must be made to Jane A.Hines,MMC,
<br /> City Clerk via email to:JHinesfsibfl,net or via facsimile(305)792- 1.6 RESPONDENT DEADLINE:
<br /> 1563 or via regular mail at: Jane A.Hines,MMC,City Clerk,Gty of
<br /> Sunny Isles Beach, 18070 Collins Avenue,Sunny Isles.Beach, FL Package must be submitted no later than the time and date shown
<br /> 33160. Such requests for clarification/explanation or questions must within this document.
<br /> be made in writing to Jane A.Hines,MMC,Gty Clerk,at least five
<br /> (5) business days prior to the date of the Bid opening. 1.7 SEALED BID:
<br /> Interpretations or clarifications considered necessary by the Gty will
<br /> be issued by addenda and posted/disseminated by DemandStar Intentionally Omitted
<br /> (www.demandstar.com) to all parties listed on the official plan
<br /> holders' list as having received the Request for Qualification 1.8 OUALI:FICATION EXECUTION,SIGNATURES,
<br /> documents.Only questions answered by written addenda shall be ERASURE/CORRECTION:
<br /> binding. Oral interpretations or clarifications shall be without legal
<br /> effect. No plea of ignorance or delay or required need of additional All submissions shall be signed in blue ink. All corrections made by
<br /> information shall exempt a Respondent from submitting their the firms prior to the opening must be initialed and dated by the
<br /> submission on the required date and time as publicly noted. firms. No changes or corrections will be allowed after RFQ's are
<br /> 411 opened. Submissions must contain an original,manual signature of
<br /> 1.2 PLAN HOLDER'S UST: an authorized representative of the company.
<br /> As a convenience to vendors,the Gty of Sunny Isles Beach has made 1.9 WITHDRAWAL OF SUBMISSIONS:
<br /> available via Internet lists of all plan holders for each Request for
<br /> Qualifications. The information is available on-line at Qualified Firms may withdraw submissions only by written request
<br /> www.demandstar.com or by calling the Office of the Gty Clerk at and shall forward the withdrawal request via"Certified U.S.Mail—
<br /> (305)792-1703. Return Receipt Requested'prior to opening time. Negligence on the
<br /> part of the Firm in preparing the document confers no right for the
<br /> 1.3 ADDENDA TO SPECIFICATIONS: withdrawal of the submission after it has been opened.
<br /> If any addenda are issued after the initial specifications are released, 1.10 SUBMISSION OPENING;
<br /> the Gty will post and disseminate the addenda through DemandStar.
<br /> For those projects with separate plans,blue prints,or other materials Submissions will be opened publicly at the time and place stated in
<br /> that cannot be accessed through the internet,the Office of the City the Notice to Qualifier.It is the responsibility of the Firm,to insure
<br /> Clerk will make good faith effort to ensure that all registered firms that the submission reaches the Office of the Gty Clerk on or before
<br /> (those who have been registered as receiving qualifications)receive the closing hour and date stated on the Request for Qualifications.
<br /> the documents. It is the responsibility of the firm prior to the After the submission opening,the names of the submitting Arms will
<br /> submission of any Submittal to check the above website or contact be made public for the information of firms and other interested
<br /> the Office of the Gty Cleric at(305)792-1703 to verify any addenda parties who may be present either in person or by representative.
<br /> issued. The receipt of all addenda's must be acknowledged Submissions that are received after the opening time will not be
<br /> on the ACKNOWLEDGEMENT OF ADDENDA sheet considered and will not be returned.
<br /> 1.4 SPECIAL ACCOMMODATIONS: 1.11 EVALUATION OF SUBMISSIONS:
<br /> Any person requiring a special accommodation at a RFQ opening The Gty,at its sole discretion,reserves the right to inspect any/all
<br /> because of a disability should call the Office of the Gty Clerk at(305) Firms facilities to determine their capability of meeting the
<br /> 792-1703 at lease five (5) days prior to the Pre-Qualifications requirements for the Contract. Also, responsibility, and
<br /> Conference or RFQ opening. If you are hearing or speech impaired, responsiveness of the Firm, the financial position, experience,
<br /> please contact the Office of the Gty Clerk by calling the Gty of Sunny staffing, equipment, materials, references, and past history of
<br /> Isles Beach using the Florida Relay Service which can be reached at service to the Gty and/or with other units of state,and/or local
<br /> 1(800)955-8771(TDD). governments in Florida,or comparable private entities,will be taken
<br /> into consideration in the Award of the Contract.
<br /> 1.5 PUBLIC ENTITY CRIMES STATEMENT:
<br /> 1.11.1 Hold Harmless: All Firm's shall hold the City, it's
<br /> Pursuant to the provisions of paragraph(2)(a)of section 287.133, officials and employees harmless and covenant not to
<br /> Florida statutes-"a person or affiliate who has been placed on the sue the Gty,its officials and employees in reference to
<br /> convicted vendor list following a conviction for a public entity crime their decisions to reject, award, or not award a
<br /> may not submit a submittal on a contract to provide any goods or submission,as applicable.
<br /> services to a public entity,may not submit a submittal on a contract 1.11.2 Cancellation: Failure on the part of the Firm to comply
<br /> with a public entity for the construction or repair of a public Facility with the conditions,specifications,requirements,and
<br /> or public work,may not submit submittals on leases of real property terms as determined by the Gty,shall be just cause for
<br /> to a public entity, may not be awarded to perform work as a cancellation of the Award.
<br /> Contractor,supplier,sub-Contractor,or consultant under a contract1.11.3 Disputes: If any dispute concerning a question of fact
<br /> with any public entity,and may not transact business with any public arises under the Contract,other than termination for
<br /> City of Sunny Isles Beach I Request for Proposal No. 17-03-01 4
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