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Cityof SunnyIsles Beach CO,Commission <br />SUN <br />N 1St Norman S.Fdelcup,Ma}'or <br />Or` `.. <br />r d Lewis J.Thaler,Vice Mayor2:;,,.r.}y 18070 Collins Avenue <br />Isaac Aelion,Commissioner <br />i SunnyIsles Beach,Florida 33160 Jeanette Gatto,Commissions <br />i% *George"Bud"Scholl,Commissioner <br />305)947-0606 City Hall <br />305)949-3113 Fax Fred Mass,Acting City Manager <br />9*pto R' 4: <br />r ( <br />305)947-2150 Building Department Hans Ottinot,CO,Atranley <br />c <br />r' <br />o F s u N <br />r4o <br />305)947-5107 Fax Jane A.Hines,Go Clerk <br />MEMORANDUM <br />TO:The Honorable Mayor and City Commission <br />FROM: Fred Mass,Acting City Manager <br />DATE: August 21,2012 <br />RE:Recommendation of Award of RFP No. 12-05-01: City Wide Landscaping <br />Services <br />RECOMMENDATION: <br />It is recommended that the City Commission award RFP No. 12-05-01 for City Wide landscaping <br />services to Lukes-Sawgrass Landscaping, Inc, ("Lukes") in an amount not to exceed$650,000.00 per <br />year. <br />BACKGROUND: <br />On July 19, 2012, Staff presented the City Commission with a recommendation of award to Lukes. <br />The recommendation was subsequently withdrawn at the request of the City Attorney in order to <br />investigate further certain concerns raised by one of the proposers. The City Attorney's Office has <br />investigated the matter as it relates to one of Lukes' employees. Based on his investigation, the City <br />has advised staff it can proceed with the original recommendation that it made for landscaping <br />services at the Commission meeting on July 19, 2012. Since the City Commission meeting on July <br />19th, staff had conducted additional due diligence to determine whether the, proposers are able to <br />perform to the standards that the City may require. Specifically, staff met with the proposers to <br />discuss scope of work issues and mobilization. <br />Based on these interviews and proposal reviews, and after receiving clarification from the City <br />Attorney, I find that Lukes is the most responsible and responsive bidder whose proposal best <br />serves the interests of, and represents the best value to, the City per Section 62-8 of the City Code. <br />The enumerated factors include, but are not limited to, (1) capacity, ability and skill of the provider <br />to perform the contract, (2) whether the provider can perform the contract within the time specified <br />without delay or interference, and (3) the quality of performance of previous contracts by the <br />provider. Lukes Sawgrass Landscaping, Inc. meets or exceeds all factors outlined in Section 62-8 of <br />the City Code. Notably,Lukes was the City's landscaper for several years prior to the City retaining <br />the services of another vendor. <br />Agenda Item C <br />Date 1-2 ( - IiZ.