Reso 2018-2792 - Laserfiche WebLink

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,S4F("30Ny se City of Sunny Isles Beach George"Bud"Scholl, Mayor _ _ 9 18070 Collins Avenue Dana Goldman, Vice Mayor u' 1i = = SunnyIsles Beach, Florida 33160 Isaac Aelion, Commissioner _ 7 4i.46_'---_1__.:,:g--_ * ` Jeanette Gatto, Commissioner *, P* 305.947.0606 City Hall Larisa Svechin, Commissioner 5'‘ 9- C)9'‘1* F L O ' gr i` 305.949.3113 Fax C,TY OF ,u0 P`'° - Christopher J. Russo, City Manager . Hans Ottinot, City Attorney Mauricio Betancur, City Clerk MEMORA DUM TO: Christopher J. Russo, City Manager THROUGH: Susan Simpson, Assistant City Manage FROM: Sylvia Flores, Cultural & Community Services Director ___41904 DATE: 02/06/18 RE: Request for approval to exceed $50,000.00 with 3G Productions, Inc. and selection of vendor that is not lowest quoted The Gateway Park Grand Opening is taking place on 02/24/18. This event will have three acts which have their own separate specifications for their performance. The production of this event is grand in scope and requires a reliable vendor with capacity to meet sound, video, and stage setup requirements. The purpose of the memo is twofold. First, approval is requested to utilize 3G Productions, Inc, which did.not provide the lowest quote. Second, approval is requested to exceed $50,000 prior to Commission approval via the City Manager's authority. It is intended to seek Commission approval in February, which would not be sufficient timing to seek commitment from the vendor. We have obtained three quotes for sound, lights, and backline service with results as follows. All on Stage-$15,335.00 3G Productions, Inc.-$27,760.00 SMP-$29,449.04 While All on Stage had the lowest quote and has been utilized by the City in the past for a smaller scale event production, we don't feel they can adequately meet our expectations for this caliber of an event. We did reach out to SMP to consider further since the quotes were closely matched, however they would not provide their Terms and Conditions after several requests were made. Therefore, we recommend moving forward with 3G Productions Inc for this service. In addition, utilizing 3G Productions, Inc. results in exceeding the allowable threshold for fiscal year expenditures and requires Commission approval. Approval via the City Manager's authority is requested to proceed and obtain commitment from the vendor immediately, and obtain Commission approval after the purchase order and payment is prepared, but prior to the event taking place.