RFP 18-04-03 Disaster Debris Monitoring Services Financial Recovery Assistance

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City of Sunny Isles Beach |Request for Proposals Disaster Debris Monitoring No. 18-04-03 10 Section 2 Special Terms and Conditions 2.1 PURPOSE The City of Sunny Isles Beach, Florida (the “City”) a municipality located on a barrier island in Northeast Miami-Dade County, is seeking qualified, experienced and licensed firm(s) hereinafter referred to as the (Consultant) or (Debris Monitor) to provide Disaster Debris Monitoring Services and Financial Recovery Assistance. Such events include but is not limited to, hurricanes, tornadoes, windstorms, floods, and fires or manmade disaster(s) such as civil unrest and terrorist attacks. Consultant shall provide all expertise, personnel, materials, transportation, supervision and all other services to rapidly respond to volumes of wide scale debris. Activities shall include, but are not limited to monitoring the following: field operations regarding all storm generated debris; debris pickup; debris hauling; debris staging and reduction; temporary debris storage site management; debris management; and final disposal of debris to an approved facility. It is the intent of the City to award contracts to a Primary and a Secondary Consultant for these services in order to insure adequate resources at the time of an event. There is no guarantee that a Notice to Proceed (NTP) will be issued under the awarded agreement, NTP’s will only be executed in the event of a declared emergency. Failure of Debris Management Contractor to mobilize does not preclude the Consultant to fulfill their contractual obligations to render such services request herein. Upon the City’s request, the consultant shall also render monitoring services to City employees and contractor’s providing debris removal services, in addition to the awarded Debris Management Contractor. The successful firm must adhere to all requirements and regulations established by the Fede ral Emergency Management Agency FEMA, the Federal Highway Administration (FHWA), Florida Department of Transportation (FDOT), Florida Department of Environmental Protection (DEP), the Stafford Act and any other governmental agency with jurisdiction over response and recovery actions, including the City’s requirements. The selected firm will be responsible for staying current with all FEMA and other agencies guidelines and regulations and will be responsible for advising the City from beginning to end to ensure maximum financial recovery for the City. The Consultant shall have a profound understanding of the documentation involved for the reimbursement from FEMA, or other Federal Agencies, and the State relief programs to make the process of cost recovery efficient and accurate. This Proposal is being solicited in accordance with the Procurement Requirements for Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200 as detailed in Attachment B, incorporated herein in order to be eligible for reimbursement under the Federal Public Assistance Program. Firms shall also follow FEMA’s Public Assistance Debris Monitoring Guide, policy document 327 as detailed in Attachment C. 2.2 TERM AND RENEWALS This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or City Manager, unless otherwise