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<br />City of Sunny Isles Beach |Request for Proposals Disaster Debris Monitoring No. 18-04-03 26 <br /> <br /> <br /> Communicating and coordinating with City/County personnel <br /> <br /> Providing suggestions to improve the efficiency of collection and removal of debris <br /> <br /> Coordinating daily activities and future planning <br /> <br /> Remaining in contact with debris management/dispatch center or supervisor <br /> <br /> Identifying, addressing, and troubleshooting any questions or problems that could <br />affect work area safety and eligibility <br /> <br /> Supervising the accurate measurement of load hauling compartments and accurately <br />computing volume capacity in cubic yards (CY) <br /> <br /> Documenting and recording measurements and computations <br /> <br /> Documenting truck hauling compartment condition using digital photographs <br /> <br /> Preparing a master log book of all hauling equipment used by the City’s debris <br />removal contractor <br /> <br /> Compiling, reconciling, and documenting daily, in a n electronic spreadsheet format, <br />all eligible debris hauled by the debris removal contractor(s) <br /> <br />3.5 FIELD COLLECTION MONITORING <br />In order to obtain FEMA reimbursement for Eligible Debris, all loads must be monitored in the field <br />by collection monitors. Specific activities shall include but not be limited to the following: <br /> <br />3.5.1 Consultant shall provide personnel to serve as Field M onitors and Field Supervisors. The <br />primary function of the Field Monitors is to verify that debris picked up by the DMC recovery crews <br />are Eligible Debris and to issue debris load tickets for such Eligible Debris. Field Supervisors shall <br />oversee and coordinate the work of the Field Monitors. <br /> <br /> 3.5.2 Consultant shall train all Field Monitors and Supervisors to ensure that proper FEMA <br /> documentation protocol requirements are instituted and followed. Consultant shall equip all <br /> Field Monitors with vehicle transportation and technology which shall include cameras, <br /> computers, communication devices, GPS devices, and other equipment as deemed <br /> necessary and/or appropriate. <br /> <br />3.5.3 Consultant will have Field Monitors to monitor all DMC operations. Consultant will have <br />monitors that will observe DMC operations to ensure that only Eligible Debris is removed from the <br />areas designated by the City and to verify the proper loading and compaction of debris into debris