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(c) If the non -Federal entity has a parent, affiliate, or subsidiary organization illat is not a state, locai government, or InGian trifle, tRe non -Federal entity must also maintain written std ;-.dard3 or contact eovcring org.miz.tional conflicts of intcre.t. Orgonizationai conflicts of interest means that because of relationships with a parent company, affiliate, or subsidia. yy organization, the non -Federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. (a) i Re non -Federal entity's procedures must avoid acquisition of unnecessam yy or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. (e) io roster greater economy and efficiengy, and in accordance with efforts to promote cost-effective use of shared services across the Federal Government, the non -Federal entity is encouraged to enter into state and local imergovernmental agreements or inter -entity agreements where appropriate for procurement or use of common or shared goods and services. (f) i Fie non -Federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. (g) i Re non -Federal entity is encourages to use value engineering clauses in contracts for corn;troUion projects of sumcient size to ofrcr rewema&lc opportenitic3 for eo3t rcaactio;-.3. volae engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost. -A i Re non-Feoerai entity must award contracts only to responsible contractors posse33in5 the Aility to peFrorm secccsvaily anacr tRc tcFina dna c.,ndition3 or a proposes procurement. Consideration will be biven to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. See also §200.213 Suspension and debarment. ji) i Re non -Federal entity must maintain records sumcient to detail the Ristory or procarcment. i Re. c; recorm mill incladc, Out are not ncce�3.rily lim. itcd to tRe following: rationale for the method of procurement, selection of contract type, contractor selection or resection, and the basis for the contract price. u1ti1 i Re non -Federal entity may use a time and materials type contract oidy arter a dctermination tRat no otRer eontr.a i,. 3ait.01= and if tRe contract includes a ceiling price that the contractor exceeds at its City of Sunny Isles Beach I ITB 18-03-02 Parks and Recreational Facilities Landscape Maintenance Services LuKcs' Liao-sCaPaiigg Inc.