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City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services 0 7.3 FEMA Knowledge and Experience From experience on over 120 FEMA-reimbursed projects, Ceres Environmental Services, Inc. knows that accurate and organized recordkeeping and reporting is vital to successful completion of a project. To fulfill this need, Ceres provides support and assistance through every step of the project. After the project is completed, Ceres will attend post-project briefings and provide our lessons learned and recommendations for the next project to the City of Sunny Isles Beach. Ceres' careful attention to documentation and strict quality control procedures will aid in the acceptance of a claim for reimbursement. Throughout Ceres' history, no client has been denied reimbursement for work Ceres has performed. Ceres has FEMA reimbursement liaison officers on staff that provide expertise to Ceres and the City in order that all Project Worksheet activities and other reimbursement documentation are filed successfully. Training Ceres is qualified and able to participate in pre-event training days. Available training related to technical aspects of disaster recovery involves FEMA worksheets, the available methods of recording project data from tickets and truck certifications onto electronic records and databases, field operations and other training as needed or requested. Ceres' training will cover various topics, many of which are included below in a list of typical events that occur in a disaster response. Sequence of Events (Source: FEMA Public Assistance Policy Digest) • Local response–emergency operations center activation-declaration of state of emergency • Continue emergency work-maintain records (labor, equipment, materials, and contracts) • Compile initial estimated damage. Report to State emergency management agency • Evaluate needs and request State/Federal assistance • Federal/State survey of need—Preliminary Damage Assessment(PDA) 40 ■ Governor's request for Federal assistance • Presidential declaration • Designation of applicant's agent • Attend Applicant's Briefing and submit a Request for Public Assistance • Attend Kickoff Meeting with Public Assistance Coordination (PAC) Crew Leader—discuss project formulation • Prepare Project Worksheets—work with the PAC Crew Leader • Address applicable Special Considerations (floodplain management, insurance, hazard mitigation and compliance with environmental and historic preservation laws) • Complete application for Federal funds • Maintain required documentation (labor, equipment, materials, and contracts) • Receive payment of small projects—for Federal share and possibly State share • Complete approved disaster work within time allowed • Request final inspections • Submit documents for final inspection, program review, and close-out • Keep all documentation for 3 years from date of final Financial Status Report, or follow State and applicant record retention policies if they require retention beyond 3 years FEMA Alternative Procedures Pilot Program As the City considers services for a post-disaster recovery situation, it's important to understand how choosing best value instead of low cost can provide better, more responsive service while costing nearly the same – or even saving the City money. The Public Assistance Alternative Procedures (PAAP) Pilot Program is described in the FEMA Public Assistance Program and Policy Guide published in January 2016. Under the PAAP Pilot Program, the recipient may receive a higher federal cost share for removing debris quickly following a disaster. If a local government removes debris within the first 30 days, the local government receives 85% federal cost share. From 31-90 days, the federal cost share is 80%. From 91- 180 days, the federal cost share reverts to the original 75%. C �� Tab 7 n3Personnel Experience dg and Experience Section 3 FEMA Knowledge and Experience NVIRONMENTAL Page 7.3-1