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• ADDENDUM # 1 DATE: May 8, 2018 / TO:ALL PROPOSERS FROM: Purchasing Agent RFP NO.: RFP 18-04-02 TITLE: RFP 18-04-02 Disaster Debris Management and Removal Services SUBJECT:Addendum No. 1 BID SUBMITTAL DEADLINE:Thursday, May 10, 2018 at 2:30 PM Please attach this addendum to the documents in your possession and include the Acknowledgement of Addenda form with your response incorporated in the RFP.This addendum is and does become a part of the Disaster Debris Management and Removal Services RFP. Questions & Answers: 1. There is a significant cost difference and amount of labor required to grind C&D debris versus grinding vegetative debris. Would the City consider adding a separate line item for reduction of C&D via grinding? A:Yes, please add the line item for C&D grinding as line 3.35 part of Schedule 3 of the price proposal. 2. Would the City consider accepting compaction as an accepted form of reducing C&D debris?A:Yes, however any damage caused to the temp site by any compaction equipment or grinding equipment for C&D must be repaired by the contractor. 3. Please explain specifically how the pricing of one proposal will be evaluated against the pricing from another proposal, including the answer to these questions: a.Will each pricing proposal be analyzed and refined to become one total number which can then be compared to the other proposals,and if so,what is the formula that will be used to derive that total number? A: Various price analysis methods may be utilized to determine the best value among all proposers. - b. Will extended totals (unit price multiplied by estimated quantity) be used to evaluate pricing, and if so,what estimated quantities and what line items will be used to derive the extended totals that will be evaluated? A: The City may use several evaluation formulas i.e. based on total amount of debris generated,most used services, etc. c. Will all pricing line items be evaluated equally or will some line items receive more importance in the evaluation?A: Not necessarily.As mentioned before,various price analysis methods may be utilized to determine the best value. 4. Is there an existing contract similar to this in place or previously in place?Are the bid tabulations available?A:Attached is the City's previous contract for debris clearing and removal services. 5. Does the City have disposal rates for local C&D, Class 1 and Class 3 waste? A: Rates are determined at the time of disposal and should be considered as a pass through cost. (As in,they pay up front and bill us for actual with verified official dump tickets from the dump site. I