RFQ 18-08-01 Consulting Engineering Services for Golden Shores Utility Undergrounding and Roadway Improvements (CCNA)

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City of Sunny Isles Beach |Request for Qualifications No. 18-08-01 9 Section 2 Special Terms and Conditions 2.1 PURPOSE OF REQUEST FOR QUALIFICATIONS: The City of Sunny Isles Beach, Florida (the “City”) a municipality located in Miami-Dade County, Florida, seeks to retain the services of an extremely diverse, comprehensive, and multi-disciplined professional engineering Consultant firm (“Firm” or “Consultant”) to provide the program management and design services of a utility undergrounding capital project. The Consultant team shall be a recognized firm with sub-consultants in numerous fields of expertise including but not limited to electrical, mechanical, highway, civil and geotechnical engineering. The successful firm must have a minimum of five years’ experience in providing undergrounding conversion services, including but not limited to: design, engineering, analysis, evaluation, preparation of construction documents, permitting, bidding, bid evaluation, and construction administration. It is imperative for the Consultant to have a proven record of accomplishment of success on projects/programs of this specific scope and magnitude. The proposed project within the Golden Shores community will include a combination of undergrounding of utilities inclusive of: data gathering of existing utilities, pavement, curbs, roads/sidewalks re-engineering, striping and landscaping/sod, disturbed during the undergrounding activities. Additional civil engineering services related to existing underground utilities will also be included. The demographics for Golden Shores is approximately 380 single- family and multi-family homes, no commercial buildings. The estimated duration of the project including data gathering, design, contractor bidding and award, installation and utility conversion will take roughly 3.5 years. 2.2 PRE-PROPOSAL CONFERENCE Mandatory meeting on 8/16/2018 at 2:00 PM, First Floor Conference Room at the City of Sunny Isles Beach, Government Center located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160. No claim of ignorance by the Consultant of the conditions that exist, or that may hereinafter exist as a result of failure to make the necessary examinations or investigations or failure to fulfill in every detail the requirements of the contract documents, will be accepted as basis for varying the requirements of the City of Sunny Isles Beach. Oral statements may not be relied upon and will not be binding or legally effective. As such an addendum will be issued if any alterations are made to the specifications contained herein. 2.3 TERM OF CONTRACT This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or City Manager, unless otherwise stipulated in the Notice of Award letter. Prior to initiating the performance of any services under this Agreement, Consultant must receive a written Notice to Proceed from the City Manager prior to beginning the performance of services. The contract shall be contingent upon the completion and submittal of all required documents. This contract shall remain in effect until the completion of services, provided that the services rendered by Firm during the contract period are satisfactory