Reso 2017-2759 - Laserfiche WebLink

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Contract No. 8254-1/22-1 Expiration Date: October 31, 2022 Roadmap for Use of Contract 8254-1/22: Reproduction and Binding Services (Pre-Qualification) The purpose of this solicitation is to pre-qualify potential bidders through the submission of documents and forms which verifies that the vendor meets or exceeds the minimum criteria. All bidders which meet or exceed the criteria herein shall be place on a Pre-Qualification List that may be accessed by various Miami-Dade County departments in order to obtain price quotations for the provision of various types of reproduction and binding services to include architectural documents. Procedures for User Departments When spot market purchase are initiated, all pre-qualified bidders shall be invited to offer a fixed and firm price until materials are delivered, accepted and invoiced to the County. The prices quoted shall be inclusive of all costs, set-up charges, fees, materials, labor and transportation necessary to pick-up, deliver and produce a finished product involved in providing these services. Additional charges of any kind added to the invoice submitted by the Bidder will be disallowed. The Bidder then offering the lowest fixed price shall be awarded for the specific period or specific purchase. The award to one Bidder for a specific period or individual action does not preclude the remaining pre-qualified bidders from submitting spot market offers for other specific purchases. When the need for purchases is identified, the using agency shall contact all pre-qualified bidders for the quotations. Sealed quotations must be submitted within the time frame specified on the Request for Quotes. Late quotations shall not be taken into considerations. The department must explicitly establish the minimum requirements in the request for quotes form. The Bidder shall furnish all labor, material and equipment necessary for satisfactory contract performance. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. Prior to pre-qualifying bidders and/or awarding a work order as the result of a spot market quotes, the County shall have the right to make a plant inspection of Bidders production equipment, plant facilities and quality of work in progress to assist in evaluating the capabilities of Bidders. All bidders shall quote prices based on F.O.B. Destination (freight included) and shall hold title to the goods until such time as they are delivered to and accepted by an authorized County representative at Miami-Dade County. These services shall typically be required Monday through Friday with the business hours of 8:00 a.m. and 6:00 p.m. (local time). - 1 -