HomeMy WebLinkAboutReso 2013-2067 RESOLUTION NO. 2013 - 2,00
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE SECOND
AMENDMENT TO AGREEMENT WITH UNIQUE CHARTERS FOR
TRANSPORTATION SERVICES-MOTOR COACH RENTAL,IN AN
AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS
($ 0,000.00), ATTACHED HERETO AS EXHIBIT "A",
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach was in need of transportation services-motor
coach rental in order to transport passengers in conjunction with City's needs on an as needed when
needed basis, and issued Request for Proposals (RFP) No. 11-05-02 for transportation services —
motor coach rental; and
WHEREAS,on June 15,2011 via Resolution No.2011-1729,the City Commission awarded
RFP No. 11-05-02 to and entered into an Agreement with Unique Charters for transportation services
— motor coach rental, in an amount not to exceed Fifty Thousand Dollars ($50,000.00), and
established American Coach Line of Miami as the alternate;and
WHEREAS, on May 10, 2012 via Resolution No. 2012-1908, the City Commission
approved the First Amendment to Agreement with Unique Charters for transportation services —
motor coach rental, in an amount not to exceed Fifty Thousand Dollars ($50,000.00); and
WHEREAS, the City being satisfied with the transportation services provided by Unique
Charters wishes to continue with the services; and
WHEREAS,the City Commission desires to approve the Second Amendment to Agreement
with Unique Charters for transportation services — motor coach rental, in an amount not to exceed
Fifty Thousand Dollars ($50,000.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Second Amendment to Agreement. The City Commission hereby
approves the Second Amendment to Agreement with Unique Charters for transportation services—
motor coach rental, in an amount not to exceed Fifty Thousand Dollars($50,000.00),attached hereto
as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
R2013-Unique Charters 2nd Amd Transportation Srvs Motorcoach Rental Page 1 of 2
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 20th day of June 2013.
G`-F l- �, .i /,' /
Nor an S. Edelcup, Mayor
ATTEST:- %
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K±SIIYA L�.; _
` ^. Jane A.\Hines;,CMC,.City Clerk
_ ,� •.
APPROVED AS TO FORM
AND L SUFFICIENCY:
/ 4
/111
•-sOttinot, City Attorney
Moved by: V 1 Ge_ 10
Seconded by: Cz I—gill L)
Vote: S—b
Mayor Edelcup _ (Yes) (No)
Vice Mayor Aelion _ (Yes) (No)
Commissioner Gatto U(Yes) (No)
Commissioner Levin V(Yes) (No)
Commissioner Scholl I/Yes) (No)
R2013-Unique Charters 2nd Amd Transportation Srvs Motorcoach Rental Page 2 of 2
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. ., ` . SECOND AMENDMENT TO THE AGREEMENT BETWEEN .
•.•••°':-' THE CITY OF SUNNY ISLES BEAC AND
UNIQUE CHARTERS, INC., CONTRACT NO. C1213-031
This Second Amendment to the Agreement,b tween the City of Sunny Isles Beach and
Unique Charters, Inc., executed this Zoe day of: aE , 2013, is made a part of the
. , original Agreement ("Agreement"), approved by Resolution No. 2011-1729 on June 20, 2011
and incorporated herein by reference as Attachment"A", between the City of Sunny Isles Beach
("City") and Unique Charters, Inc. ("Contractor") a business corporation licensed in the State of
Florida,whose Federal Identification# is (�.-• le"{-75/ The City and Contractor hereby agree
as follows:
1. ELECTION OF RENEWAL TERM: The City hereby exercises its option to renew
: the Agreement for one(1)year pursuant to Section 2'of the original Agreement, in an amount not
to exceed Fifty Thousand Dollars($50,000.00).
2. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified
herein, all terms and conditions of the original 'Agreement between the parties, approved via •
Resolution No. 2011-1729, as well as the First Amendment thereto, approved via Resolution
2012-1908, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the
date mentioned above.
WITNESS: UNIQUE CHARTERS,INC.
1
Signature ,
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IL_
Print Name 's:...y Smith, Owner
' ATTEST:. CITY OF SUNNY ISLES BEACH
By: /2\-7-0-7(1 ,..<7 laaecti/
( t4l'., - - } No S. Edelcup, Mayor
- - BY: •' A.1 J.�i'.fi• --
V, Jane • Hin:s;'C C, City Clerk .
1
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%� ". APPROVERS TO FORM AND
LEG v F CI" `CY
BY. /- +
JII��II��III
ans Ottinot, City Attorney 1 •
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Attachment "A"
cl-f r ii i`,s��
V r Z CITY OF SUNNY ISLES BEACH AGREEMENT
�•�• ° WITH UNIQUE CHARTERS, INC
C'''Of FY r~
CONTRACT NO: C1011-052
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THIS AGREEMENT (the "Agreement"), is entered into as of ?A "
2011
(the "Effective Date"), by and between City of Sunny Isles Beach ("CITY"), a municipal
corporation located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 and UNIQUE
CHARTERS, INC., a Florida corporation, authorized to do businfss in the State of Florida
(hereinafter referred to as the"Contractor"), whose Federal I.D.#is (05 1 n`f75 1 .
WITNESSETH :
WHEREAS, the City is in need of a contractor to provided transportation services on an
as needed basis seven days a week ("Services"), as more particularly described in Invitation to
Bid No. 11-05-02, which is incorporated herein by reference; and
WHEREAS, the Contractor submitted a bid and was deemed the lowest responsible,
responsive bidder in response to Invitation to Bid No. 11-05-02 for the Services, which is
attached hereto and incorporated herein by reference as Exhibit"A"; and
WHEREAS, the Contractor is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Contractor to provide the
desired Services in an amount not to exceed Forty-Four Thousand Nine Hundred Ninety-Four
Dollars ($44,994.00); and
WHEREAS, the City desires to include Five Thousand Six Dollars ($5,006.00) in
reserve funds to cover unanticipated expenses, bringing the total amount not to exceed Fifty
Thousand Dollars ($50,000.00).
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as follows:
1. TERM. The term of this Agreement shall commence upon the issuance of a notice to
proceed from the City Manager or his designee and shall remain in effect for one (1) year
thereafter.
2. OPTIONS TO RENEW. Prior to, or upon completion of the initial one year term, the
City shall have the option to renew this Agreement for up to four (4) consecutive one (1) year
renewal terms.
3. SCOPE OF SERVICES. The Services shall include motor coaches to be used for the
transportation of passengers and shall be made available seven days a week, on an as
needed/when needed basis by the City. The Contractor shall furnish all labor, material and
equipment necessary for the satisfactory performance of Services. S 1
4. COMPENSATION. The Contractor agrees to provide the Services in an amount not to
exceed Forty-Four Thousand Nine Hundred Ninety-Four Dollars ($44,994.00). The
Compensation is for an all inclusive transportation service which consists of driver, supervisory
personnel, motor coach vehicle, fuel costs, and gratuity. Prior to completion of each exercised
term, the City may consider an adjustment to price based on the procedures set forth in Section
2.4 of Invitation to Bid No. 11-05-02.
Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with
this Agreement and the schedule of charges reflected in Contractor's response to Invitation to Bid
No. 11-05-02,and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
fmal invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation,judgment, lien, or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. TECHNICAL SPECIFICATIONS. The Contractor shall comply with all technical
specifications as more fully described in Section 3 of Invitation to Bid No. 11-05-02 for the
Services, including Standards (Section 3.2), Drivers' Personnel Habits, Responsibilities and
S/A
Records, Reports and Document requirements (Section 3.3), Travel Time (Section 3.4), and
Section 3.5 (Vehicle Inspections).
6. COMPLIANCE WITH LAWS The Contractor shall be responsible for hiring the
necessary personnel to conduct the daily operation of the Services and shall comply with all
federal, state, and local laws related to minimum wage, social security, non-discrimination,
Americans with Disabilities Act ("ADA"), unemployment compensation, and worker's
compensation laws.
7. BACKGROUND CHECKS. The Contractor and all personnel employed by them shall
be required, at their sole cost and expense, to pass a criminal background check prior to
commencement of Services under this Agreement, and every renewal term thereof. The criminal
background check shall consist of a Florida Department of Law Enforcement ("FDLE") Florida
Crime Information Center/National Crime Information Center ("FCIC/NCIC") criminal records
check. Any employee not meeting this requirement will not be permitted to work at any City
facility. The Contractor shall be required to provide documentation providing compliance with
the requirements of this section. The City reserves the right to require that the Contractor's
criminal background checks be conducted by the City's Police Department, at the Contractor's
sole cost and expense.
8. UNIFORMS AND BADGES. The Contractor shall be responsible for ensuring that all
personnel employed by them shall be required to wear uniforms and badges at all times in the
daily operation of the Services.
9. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties under
this Agreement.
10. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Contractor or other parties
shall be approved in writing by the City. If requested, Contractor shall deliver the documents to
the City within fifteen(15) calendar days.
11. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
31/
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, sub-Contractors or employees, as indicated below:
Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed by the
Insurance Services Office, and must include:
o Premises and Operation
o Independent Vendors
o Products and/or Completed Operations Hazard
o Broad Form Property Damaged
o Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury
Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers' Non-Ownership.
Before starting the Services, the Contractor shall be required to file and make sure that all
certificates of insurance required by this document and by this Agreement are in the City's
possession. These certificates shall contain a provision that the coverage afforded under the
policies will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an additional
insured on the above-referenced policies.
The Contractor agrees that if any part of the Services under this Agreement is sublet, they will
require the Sub-contractor(s) to carry insurance as required, and that they will require the Sub-
contractor(s) to furnish to them insurance certificates similar to those required by the City in this
section.
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to maintain
coverage during the life of this Agreement. All deductibles must be declared by the Contractor
and must be approved by the City Manager or his designee. At the sole option of the City
8®
Manager or his designee, either the Contractor shall eliminate or reduce such deductible or the
Contractor shall procure a Bond, in a form satisfactory to the City Manager or his designee,
covering the same.
12. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives, officers, directors, officials and employees from and against claims, damages,
losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of
appellate proceedings) relating to, arising out of or resulting from the Contractor's negligent acts,
errors, mistakes or omissions relating to professional Services performed under this Agreement.
The Contractor's duty to defend, hold harmless and indemnify the City, its agents,
representatives, officers, directors, officials and employees shall arise in connection with any
claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or
injury to impairment, or destruction of tangible property including loss of use resulting
therefrom, caused by any negligent acts, errors, mistakes or omissions related to Services in the
performance of this Agreement including any person for whose acts, errors, mistakes or
omissions the Contractor may be legally liable. The parties agree that TEN DOLLARS ($10.00)
represents specific consideration to the Contractor for the indemnification set forth in this
Agreement.
13. TERMINATION AND REMEDIES FOR BREACH.
A. If, through any cause within reasonable control, the Contractor shall fail to fulfill
in a timely manner or otherwise violate any of the covenants, agreements or
stipulations material to this Agreement, the City shall have the right to terminate
the Services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Contractor of its violation of the
particular terms of the Agreement and grant Contractor ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate
this Agreement, and the City shall receive a refund from the Contractor in an
amount equal to the actual cost of a third party to cure such failure. If Contractor
fails, refuses or is unable to perform any term of this Agreement, City shall pay
for services rendered as of the date of termination.
i. In the event of termination, all finished and unfinished documents, data
and other work product prepared by Contractor (and sub Contractor (s))
shall be delivered to the City and the City shall compensate the Contractor
for all Services satisfactorily performed prior to the date of termination, as
provided in Paragraph 4 herein.
ii. Notwithstanding the foregoing, the Contractor shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of the
Agreement by Contractor and the City may reasonably withhold payment
8/
to Contractor for the purposes of set-off until such time as the exact
amount of damages due the City from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time
by giving Contractor ten (10) days written notice. The terms of Paragraph A(i) and
A(ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
14. FORCE MAJEURE. City and Contractor will be excused from the performance of
their respective obligations under this agreement when and to the extent that their
performance is delayed or prevented by any circumstances beyond their reasonable control
including, fire, flood, explosion, hurricane, strikes or other labor disputes, act of God or
public emergency, war, riot, civil commotion, malicious damage, act or omission of any
governmental authority, delay or failure or shortage of any type of transportation, equipment,
or service from a public utility needed for their performance, provided that:
(a) the non-performing party gives the other party prompt written notice
describing the particulars of the Force Majeure including, but not limited to, the nature of
the occurrence and its expected duration and continues to furnish timely reports thereto during
the period of the Force Majeure;
(b) the excise of performance is of no greater scope and of no longer duration than is
required by Force Majeure;
(c) no obligations of either party that arose before the Force Majeure causing the
excuse of performance are expected as a result of the Force Majeure; and
(d) the non-performance party uses its best efforts to remedy its inability to perform.
15. BUSINESS RECORDS RETENTION AND INSPECTION. Contractor shall
maintain separate complete and accurate books and records which relate to the Services, as more
particularly described in Section 3.3.3 of Invitation to Bid No. 11-05-02 ("Records, Reports, and
Documents"), for a minimum period of 5 (five) years following expiration or termination of this
Agreement. All such records shall be made available for inspection and/or copying by the City at
reasonable times during normal working hours.
16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
S'
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
17. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor from violating such
provisions.
18. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City: Alan J. Cohn With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Beach, Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida
33160
Tel: (305)792-1702
If to the Contractor : Randy Smith,Owner
Unique Charters Inc.
160 NW 176th Street
Suite 200-1
Miami Gardens, Florida 33169
Tel: (305)796-5280
19. GOVERNING LAW.This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida. Venue shall be in Miami-Dade County, Florida.
20. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a minimum period of Three (3) years.
21. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended,Title VIII of
the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from.such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Contractor agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708),
which prohibits discrimination against the handicapped in any Federally assisted program.
22. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Chapter 33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by
reference herein as if fully set forth' herein, in connection with the Agreement conditions
hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest,
directly or indirectly which should conflict in any manner or degree with the performance of the
Services. The Contractor further covenants that in the performance of this Agreement, no person
having any such interest shall knowingly be employed by the Contractor. The Contractor
guarantees that he/she has not offered or given to any member of, delegate to the Congress of the
United States, any or part of this contract or to any benefit arising therefrom.
23. MISCELLANEOUS:
A. In the event any provision of this Agreement is found to be void and
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the void or
unenforceable provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which
shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
8/
D. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
F. The terms and conditions in this Agreement supersede any other conflicting
provisions that are contained in any other document, including but not limited to any attachments
hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate on the day and year first written above.
SES: UNIQUE CHARTERS,INC.
..
BY: 4. 4 .--
Signature&Title
Print Name
WITNESSES: -
Print Name
CITY OF SUNNY ISLES BEACH
BY: / 147//1"1/,
■ orman S. Edelcup, Mayor
ATTEST: APPROVED • . TO FORM AND
LEGAL S CIENCY
BY: -
lAIA
Jane A. Hines,CMC, City Clerk B �tt• ot, + ity Attorney
•
S�""Y'S`" City of Sunny Isles Beach
Q 7-,n: 18070 Collins Avenue
i ?? Sunny Isles Beach, Florida 33160
(305)947-0606 City Hall
(305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Susan Simpson, Cultural and Community Services Director
DATE: 6/20/2013
RE: Agreement with Unique Charters for Transportation Services -
Motor Coach Rentals
RECOMMENDATION:
It is recommended that the City Commission approve the attached resolution to
renew the agreement with Unique Charters for Transportation Services - Motor
Coach Rentals in an amount not to exceed Fifty Thousand Dollars ($50,000).
REASONS:
Through the Cultural and Community Services Department, the City provides a
9-week summer camp program as well as a Spring Break Camp and Winter
Break Camp. All of these camps offer field trips in which camp groups are
transported to area attractions. The City contracts out for these transportation
services.
Through Request For Proposal Number 11-05-02 the City awarded
transportation services contract to Unique Charters. That agreement, approved
in 2012, included optional renewal terms. Through the City's Purchasing Agent,
rates were secured for 2013. It is anticipated that for the entire fiscal year, the
City may expend up to $50,000.00 in transportation services.
ADDITIONAL INFORMATION:
The exact amount is dependent on how many campers are enrolled and other
variables such as cancellations due to weather for outdoor events. This expense
Agenda Item No.WA
Date 6/20/2013
73
is covered by the camp program fees that are charged to the users.
FUNDING SOURCE:
Funds are available in the General Fund Summer Camp Account Number
10.573.5575
ATTACHMENTS:
• Resolution
• Second Amendment to Agreement
Agenda Item No.IOA
Date 6/20/2013
74