HomeMy WebLinkAboutReso 2013-2068 RESOLUTION NO. 2013- 2O628
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXPEND UP TO THIRTY-FIVE THOUSAND DOLLARS
($35,000.00) ANNUALLY WITH ELITE TENT COMPANY
FOR RENTAL OF TENTS AND SUPPLIES FOR THE CITY'S
SPECIAL EVENTS; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the City often rents large tents,numerous tables, and occasionally some chairs
for special events; and
WHEREAS,on February 13, 2012 the City of Sunny Isles Beach opened Bid No. 12-01-05
for a vendor to provide event rides and carnival related equipment rental for the City's special events,
of which three bids were received, and the City awarded the Bid to a pool of vendors which included
Elite Tent Company; and
WHEREAS, to date we have spent $15,446.00 and anticipate spending an additional
$15,000.00 including additional rental of flooring for the grand opening event for the Newport/Sunny
Isles Beach Pier, and are requesting to spend up to $35,000.00 annually to allow for any events that
may come up in fiscal year 2012/13; and
WHEREAS, the City being satisfied with Elite Tent Company desires to utilize this
company for tent and event supply rentals; and
WHEREAS, the City Commission wishes to authorize the City Manager to approve the
additional funds up to an amount not to exceed of Thirty-Five Thousand Dollars ($35,000.00)
annually with Elite Tent Company for rental of tents and supplies for the City's special events.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Authority. The City Commission hereby approves the authorization to
the City Manager to expend up to Thirty-Five Thousand Dollars ($35,000.00) annually with Elite
Tent Company for rental of tents and supplies for the City's special events.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED on this 20th day of June 2013.
R2013-Elite Tent Co Event Supplies Rental Page 1 of 2
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f-1 ,t t orman S. Edelcup, Mayo
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ATT_ EST:' .
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Jane A. Hines,-CIVIC, City Clerk
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APPROVED AS TO FORM
AND LE L S FFICIENCY:
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'a► i Vet, City Attorney
Moved by: AuLL
Seconded by: e_0 ,,�Z.usk.,Lo-4-N GPcTTb
Vote: G.0
Mayor Edelcup Y(Yes) (No)
Vice Mayor Aelion ■(Yes) (No)
Commissioner Gatto t/ (Yes) (No)
Commissioner Levin ✓ Yes) (No)
Commissioner Scholl V(Yes) (No)
R2013-Elite Tent Co Event Supplies Rental Page 2 of 2
�SJNN.Y._Sl City of Sunny Isles Beach
c 18070 Collins Avenue
►''�� ?:; .; Sunny Isles Beach, Florida 33160
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a0°os4 (305)947-0606 City Hall
(305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Susan Simpson, Cultural and Community Services Director
DATE: 6/20/2013
RE: Approval to Expend Budgeted Funds up to $35,000.00 to Elite
Tent Company for Tent and Event Supply Rentals
RECOMMENDATION:
It is recommended that the City Commission approve the attached resolution to
authorize the City Manager to expend up to Thirty-Five Thousand Dollars
($35,000.00) with Elite Tent Company for tent and event supply rentals.
REASONS:
The City often rents large tents, numerous tables, and occasionally some chairs
for special events. This year there is the additional rental of flooring for the grand
opening event for the pier. The City issued Request for Proposal Number 12-01-
05 which awarded the work to Elite Tent Company. The estimated total needed
for all events for fiscal year 2012 - 2013 is $35,000.00.
ADDITIONAL INFORMATION:
For the majority of the special events, city owned tables and chairs are used. For
certain special events, such as the pier opening, special round tables are rented
or when larger attendance is expected such as the City's annual anniversary
event, many tables and chairs are rented.
FUNDING SOURCE:
Funds are budgeted for and available in the General Fund Special Events
Agenda Item No.IOB
Date 6/20/2013
87
Account Number 10.572.5574.
ATTACHMENTS:
• Resolution
Agenda Item No.10B
Date 6/20/2013
88