HomeMy WebLinkAboutReso 2013-2075 RESOLUTION NO. 2013 - 20'7 S
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE SECOND
AMENDMENT TO AGREEMENT WITH A& A DRAINAGE& VAC
SERVICES,INC.FOR STORM WATER CATCH BASIN CLEANING
AND LINE JETTING SERVICES, IN AN AMOUNT NOT TO
EXCEED FIFTY-TWO THOUSAND EIGHT HUNDRED NINETY
DOLLARS (S2,890.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach was in need of cleaning its storm water drains
and catch basins and jetting the lines throughout the City to prepare for hurricane season,and to meet
State Department of Environmental Protection (DEP) requirements, and issued Request for
Proposals (RFP)No. 11-04-03; and
WHEREAS,on June 15,2011 via Resolution No.2011-1726,the City Commission awarded
RFP No. 11-04-03 and entered into an agreement with A&A Drainage&Vac Services,Inc.,to clean
448 stormwater catch basins and line jetting services , in an amount not to exceed Forty Thousand
Three Hundred Twenty Dollars ($40,320.00), with option to renew the agreement for up to four(4)
consecutive one (1) year renewal terms; and
WHEREAS,on May 10,2012 via Resolution No.2012-1907 the City Commission approved
the First Amendment to Agreement to clean 539 stormwater catch basins and line jetting services at a
cost of $48,510.00, and additionally adding video services for 2,600 feet of storm drain line to
determine if the pipe is suffering from any damage at a cost of$9,750.00, in a total amount not to
exceed Fifty-Eight Thousand Two Hundred Sixty Dollars ($58,260.00).
WHEREAS, the City being satisfied with the work completed by A & A Drainage & Vac
Services, Inc., wishes to approve the Second Amendment to Agreement to continue to clean the
City's stormwater catch basins and line jetting services in an amount not to exceed Fifty-Two
Thousand Eight Hundred Ninety Dollars ($52,890.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Second Amendment to Agreement. The City Commission hereby
approves the Second Amendment to Agreement with A&A Drainage&Vac Services,Inc. for storm
water catch basin cleaning and line jetting services, in an amount not to exceed Fifty-Two Thousand
Eight Hundred Ninety Dollars ($52,890.00), attached hereto as Exhibit "A".
R2013-A&A Drainage Stormwater Catch Basin Srvs 2nd Amd to Agmt Page 1 of 2
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 20th day of June 2013.
v ,.
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'1 Orman S. Edelcup, Mayor
ATTEST:
® •
Jane A. Hi'nes,,CMC, City Clerk
:gin �.,
APPROVED AS TO FORM
AND L ' • L SUFFICIENCY:
/ A/
H. s I tinot, City Attorney
Moved by: V Ic.Q m pY L10 0
Seconded by: �p c , G IPt-
Vote: S-0
Mayor Edelcup 1/(Yes) (No)
Vice Mayor Aelion "(Yes) (No)
Commissioner Gatto "(Yes) (No)
Commissioner Levin (Yes) (No)
Commissioner Scholl 1/ (Yes) (No)
R2013-A&A Drainage Stormwater Catch Basin Srvs 2nd Amd to Agmt Page 2 of 2
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S,NNY't J
ra. SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND A&A DRAINAGE & VAC
SERVICES, INC. CONTRACT NO. C1213-032
This Second Amendment to the Agreement between the City of Sunny Isles Beach
and A & A Drainage & Vac Services, Inc. executed this day of , 2013, is
made a part of the original Agreement ("Agreement"), between the parties dated June 15,
2011 incorporated herein by reference as Attachment "B", between the City of Sunny Isles
Beach ("City") and A & A Drainage & Vac Services, Inc, ("Contractor") a business
corporation licensed in the State of Florida, whose Federal Identification # is
. The City and Contractor hereby agree as follows:
1. ADDITIONAL SERVICES TO BE PERFORMED. The scope of services of the
Agreement is hereby amended to include the cleaning of the wet wells ("Services"), as more
particularly described in Attachment "A", which is attached hereto and incorporated herein by
reference.
2. ADDITIONAL COMPENSATION. The payments to the Contractor, as set forth in
Section 3 of the original Agreement, is hereby amended to include compensation for the
additional Services to be performed, in an amount not to exceed Three Thousand Six Hundred
Dollars ($3,600.00) for a total amount not to exceed Sixty One Thousand Eight Hundred Sixty
Dollars ($61,860.00).
3. OPTION TO RENEW: The City hereby exercises its second optional one (1) year
renewal term, as provided in Section 2 of the original Agreement.
4. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified
herein, all terms and conditions of the original Agreement between the parties, dated June 15,
2011, as well as the First Amendment thereto, dated May 10, 2012, shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the
date mentioned above.
WITNESS: A & A DRAINAGE & VAC SERVICES INC.
Signature
BY:
Print Name Signature and Title
SIB
CITY OF SUNNY ISLES BEACH
i
BY: I/�—/ ► ,1.4a4/
N rman S. Edelcup, Mayor
ATTEST:
BY: APPROVED AS TO FORM AND
Jane A. Hines, CMC, City Clerk LEGAL SUFFIC ENCY
BY. id
H.�� ttinot, ity Attorney
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A & A Drainage And Vac Services
x, ,. A&A Drainage And Vac Services
5� 13846 NW 14 Street Estimate
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City of Sunny Isles Beach
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1:1 •Using a Vac-Con truck,we will clean the wet wells(not 40 90.00 3,600.00
including concrete or asphalt at bottom) . Dump charges and
travel time included.
•equipment to be used to perform these services will include a vac
truck and a service truck utilizing the air lift method.
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o a $31-600Y00 CBC1259174/CFC1428700 a T .` 4
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Accepted By Accepted Date
CBC1259174/CFC1428700
ATTACHMENT "A"
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•° CITY OF SUNNY ISLES BEACH AGREEMENT
‘ o.��': WITH A & A DRAINAGE & VAC SERVICES, INC.
C/r 0I fUM 0
CONTRACT NO: C1011-053\
THIS AGREEMENT (the "Agreement"), is entered into as of k14-1 c IS* , 2011
(the "Effective Date"), by and between City of Sunny Isles Beach ("CITY"), a municipal
corporation located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 and A & A
DRAINAGE & VAC SERVICES, INC. a Florida corporation, authorized to do business in the
State of Florida (hereinafter referred to as the "Contractor"), whose Federal I.D.# is
WITNESSETH :
WHEREAS, the City is in need of a contractor to clean storm water catch basins and
jetting of sewer lines throughout the City limits ("Services"), as more particularly described in
Invitation to Bid No. 11-04-03, which is incorporated herein by reference; and
WHEREAS, the Contractor submitted a bid and was deemed the lowest responsible,
responsive bidder in response to Invitation to Bid No. 11-04-03 for the Services, which is
attached hereto and incorporated herein by reference as Exhibit"A";
WHEREAS, the Contractor is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Contractor to provide the
Services in a total annual amount not to exceed Forty Thousand Three Hundred Twenty Dollars
($40,320.00).
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged,the parties agree as follows:
1. TERM. The term of this Agreement shall commence upon the issuance of a notice to
proceed from the City Manager or his designee and shall remain in effect for one year thereafter.
2. OPTIONS TO RENEW. Prior to, or upon completion of the initial one year term, the
City shall have the option to renew this Agreement for up to four (4) consecutive one (1) year
renewal terms.
3. COMPENSATION. During the initial term of this Agreement, the Contractor agrees to
provide the Services in an amount not to exceed Forty Thousand Three Hundred Twenty Dollars
($40,320.00). Prior to, or upon completion of the initial term, the City may consider an
adjustment to the price for any renewal term based on the procedures set forth in Section 2.4 of
Invitation to Bid No. 11-04-03.
Attachment "B" €Y_
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Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with
this Agreement and the schedule of charges reflected in Contractor's response to Invitation to Bid
No. 11-04-03, and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's fmal/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
4. SPECIAL TERMS AND CONDITIONS. The Contractor shall comply with all special
terms and conditions outlined in Section 2 of the City's Invitation to Bid No. 11-04-03.
5. TECHNICAL SPECIFICATIONS. The Contractor shall comply with all scope of
services/technical specifications set forth in Section 3 of the City's Invitation to Bid No. 11-04-
03.
6. COMPLIANCE WITH LAWS The Contractor shall be responsible for hiring the
necessary personnel to conduct the daily operation of the Services and shall comply with all
federal, state, and local laws related to the Services under this Agreement, including but not
limited to, minimum wage, social security, non-discrimination, Americans with Disabilities Act
("ADA"), unemployment compensation, and worker's compensation laws. �,
7. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall.have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties under
this Agreement.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Contractor or other parties
shall be approved in writing by the City. If requested, Contractor shall deliver the documents to
the City within fifteen(15) calendar days.
9. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, sub-Contractors or employees, as indicated below:
Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed by the
Insurance Services Office, and must include:
o Premises and Operation
o Independent Vendors
o Products and/or Completed Operations Hazard
o Broad Form Property Damaged
o Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury
Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
o Owned Vehicles; - a�
o Hired and Non-Owned Vehicles;
o Employers' Non-Ownership.
Before starting the Services, the Contractor shall be required to file and make sure that all
certificates of insurance required by this document and by this Agreement are in the City's
possession. These certificates shall contain a provision that the coverage afforded under the
policies will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an additional
insured on the above-referenced policies.
The Contractor agrees that if any part of the Services under this Agreement is sublet, they will
require the Sub-contractor(s) to carry insurance as required, and that they will require the Sub-
contractor(s) to furnish to them insurance certificates similar to those required by the City in this
section.
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to maintain
coverage during the life of this Agreement. All deductibles must be declared by the Contractor
and must be approved by the City Manager or his designee. At the sole option of the City
Manager or his designee, either the Contractor shall eliminate or reduce such deductible or the
Contractor shall procure a Bond, in a form satisfactory to the City Manager or his designee,
covering the same.
10. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives, officers, directors, officials and employees from and against claims, damages,
losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of
appellate proceedings) relating to, arising out of or resulting from the Contractor's negligent acts,
errors, mistakes or omissions relating to professional Services performed under this Agreement.
The Contractor's duty to defend, hold harmless and indemnify the City, its agents,
representatives, officers, directors, officials and employees shall arise in connection with any
claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or
injury to impairment, or destruction of tangible property including loss of use resulting
therefrom, caused by any negligent acts, errors, mistakes or omissions related to Services in the
performance of this Agreement including any person for whose acts, errors, mistakes or
omissions the Contractor may be legally liable. The parties agree that TEN DOLLARS ($10.00)
represents specific consideration to the Contractor for the indemnification set forth in this
Agreement.
11. TERMINATION AND REMEDIES FOR BREACH.
A. Termination for Cause. If, through any cause within reasonable control, the
Contractor shall fail to fulfill in a timely manner or otherwise violate any of the
covenants, agreements or stipulations material to this Agreement, the City shall
have the right to terminate the Services then remaining to be performed. Prior to
the exercise of its option to terminate for cause, the City shall notify the Contractor
of its violation of the particular terms of the Agreement and grant Contractor ten , 4�
(10) days to cure such default. If the default remains uncured after ten (10) days
the City may terminate this Agreement, and the City shall receive a refund from
the Contractor in an amount equal to the actual cost of a third party to cure such
failure. If Contractor fails, refuses or is unable to perform any term of this
Agreement, City shall pay for services rendered as of the date of termination.
(i.) In the event of termination, all finished and unfinished documents, data and
other work product prepared by Contractor (and sub Contractor (s)) shall be
delivered to the City and the City shall compensate the Contractor for all
Services satisfactorily performed prior to the date of termination, as provided
in Paragraph 3 herein.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability
to the City for damages sustained by it by virtue of a breach of the Agreement
by Contractor and the City may reasonably withhold payment to Contractor
for the purposes of set-off until such time as the exact amount of damages due
the City from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time
by giving Contractor ten (10) days written notice. The terms of Paragraph A(i) and
A(ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
12. FORCE MAJEURE. City and Contractor will be excused from the performance of
their respective obligations under this agreement when and to the extent that their
performance is delayed or prevented by any circumstances beyond their reasonable control
including, fire, flood, explosion, hurricane, strikes or other labor disputes, act of God or
public emergency, war, riot, civil commotion, malicious damage, act or omission of any
governmental authority, delay or failure or shortage of any type of transportation, equipment,
or service from a public utility needed for their performance, provided that:
(a) the non-performing party gives the other party prompt written notice
describing the particulars of the Force Majeure including, but not limited to, the nature of
the occurrence and its expected duration and continues to furnish timely reports thereto during
the period of the Force Majeure;
(b) the excise of performance is of no greater scope and of no longer duration than is
required by Force Majeure;
(c) no obligations of either party that arose before the Force Majeure causing the
excuse of performance are expected as a result of the Force Majeure; and
(d) the non-performance party uses its best efforts to remedy its inability to perform. 1-`:'
13. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
14. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor from violating such
provisions.
15. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City: Alan J. Cohen With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Beach, Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach,Florida
33160
Tel: (305) 792-1702
If to the Contractor : James Scrima, Owner
A&A Drainage & Vac Services, Inc.
13846 N.W. 14th Street
Pembroke Pines, Florida 33028
Tel: (954)680-0294
16. GOVERNING LAW.This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida. Venue shall be in Miami-Dade County, Florida.
i i..�
17. AUDIT. The Contractor shall make available to the City or its representative all required
fmancial records associated with the Agreement for a minimum period of Three (3) years
following expiration of this Agreement.
18. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of
the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Contractor agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708),
which prohibits discrimination against the handicapped in any Federally assisted program.
19. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Chapter 33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by
reference herein as if fully set forth herein, in connection with the Agreement conditions
hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest,
directly or indirectly which should conflict in any manner or degree with the performance of the
Services. The Contractor further covenants that in the performance of this Agreement, no person
having any such interest shall knowingly be employed by the Contractor. The Contractor
guarantees that he/she has not offered or given to any member of, delegate to the Congress of the
United States, any or part of this contract or to any benefit arising therefrom.
20. MISCELLANEOUS:
A. In the event any provision of this Agreement is found to be void and
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the void or
unenforceable provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which
shall be deemed an original for all purposes.
6 1 i
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C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
F. The terms and conditions in this Agreement supersede any other conflicting
provisions that are contained in any other document, including but not limited to any attachments
hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate on the day and year first written above.
TNESSES: UNIQUE CHARTERS,INC.
I
BY: f0'JtO 1 '
gnature &Title
Print Name
WITNESSES:
Print Name
CITY OF SUNNY ISLES BEACH
BY
P.orman S. Edelcup, Mayor
ATTEST: APPROVED AS TO FORM AND
LEGAL S • CIENCY•
Jane A. Hines CMCSity Clerk B, __E AI
s •� inot, Ci y Attorney
�SQNN:Y:'f5z City of Sunny Isles Beach■; 0.. 18070 Collins Avenue
► ' = 1 Sunny Isles Beach, Florida 33160
ye:- ?r_ F�_c¢`s a''� (305)947-0606 City Hall
°`t*xoF 0-- (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Bill Evans, Assistant City Manager
DATE: 6/20/2013
RE: Second Amendment to the A&A Drainage and Vac Services,
Inc. Agreement
RECOMMENDATION:
We recommend that the City Commission approve the attached resolution to
amend A&A Drainage and Vac Services, Inc. contract for additional services.
REASONS:
The City of Sunny Isles Beach is one of several municipalities operating under a
National Pollution and Discharge Elimination System (NPDES) stormwater
permit pursuant to Rule 62 624, F.A.C. As part of the permit requirements, the
City implemented a Stormwater Management Program (SWMP) which requires
maintenance of the existing municipal stormwater system inclusive of each catch
basin, drain lines, and outfalls covered under RFP 11-04-03.
In 2011 the Commission approved award of RFP 11-04-03 and approved
Contract Number C1011-053 to A&A Drainage and Vac Services, Inc. for
stormwater catch basin cleaning and line jetting throughout the City in an amount
not to exceed $40,320.00 with the option to renew the agreement for up to four
(4) consecutive one (1) year renewal terms.
In 2012 the Commission approved Resolution 2012-1907 to amend an
agreement with A&A Drainage and Vac Services, Inc. to clean a total of 539
stormwater catch basins and video 2,600 feet of storm drain line to determine if
the pipes were suffering from any damage for a total amount of$49,290.00.
Agenda Item No.101
Date 6/20/2013
147
We are recommending the Commission approve a Second Amendment to the
agreement with A&A Drainage and Vac Services, Inc. to continue their services
and to add additional services to also clean the 40 deep well stormwater catch
basins for an additional cost of $3,600.00 with a total amount not to exceed
$52,890.00
FUNDING SOURCE:
Funding is available in account number 40-538-5466
ATTACHMENTS:
. Resolution
• Second Amendment to Agreement
Agenda Item No.101
Date 6/20/2013
148