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HomeMy WebLinkAbout2013-0516 Regular City Commission Meeting SUMMARY MINUTES Regular City Commission Meeting Thursday, May 16, 2013, 6:30 p.m. City of Sunny Isles Beach, Florida ATTENTION ALL LOBBYISTS: CITY LAW REQUIRES YOUR REGISTRATION PRIOR TO ENGAGING IN LOBBYING ACTIVITIES BEFORE CITY STAFF, BOARDS,COMMITTEES OR THE CITY COMMISSION. PLEASE CONTACT THE CITY CLERK FOR FORMS AND ADDITIONAL INFORMATION. AGENDA 1. CALL TO ORDER / ROLL CALL OF MEMBERS The meeting was called to order by Mayor Edelcup at 6:30 p.m. with the following officials present: Mayor Norman S. Edelcup City Manager Christopher J. Russo Vice Mayor Isaac Aelion City Attorney Hans Ottinot Commissioner Jeanette Gatto City Clerk Jane A. Hines, CMC Commissioner Jennifer Levin Deputy City Manager Stan Morris Commissioner George "Bud" Scholl Deputy City Atty Fernando Amuchastegui 2. PLEDGE OF ALLEGIANCE / INVOCATION Action: Vice Mayor Aelion led the Pledge of Allegiance to the flag, and City Historian Richard C. Schulman gave the invocation. Mayor Edelcup gave opening remarks of decorum. 3. APPROVAL OF MINUTES 3A. Special City Commission Meeting— April 9, 2013. Action: Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the above mentioned Summary Minutes. The motion was approved by a voice vote of 5-0 in favor. 3B. Regular City Commission Meeting— April 18, 2013. Action: Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the above mentioned Summary Minutes. The motion was approved by a voice vote of 5- 0 in favor. 4. ORDER OF BUSINESS (Additions/Deletions/Amendments) 4A. Request to Hear Items: Revised: Item 12A. Discussion re: Sunny Isles Boulevard Causeway Bridge; Add-On: Item 5F. Presentation by Dr. Kaplan regarding a Cancer Prevention Study; Item 7D. Ordinance/Budget Amendment for first reading. Action: Mayor Edelcup noted the above change to the agenda. Vice Mayor Aelion moved and Commissioner Scholl seconded a motion to approve the above change to the agenda. The motion was approved by a voice vote of 5-0 in favor. Summary Minutes:Regular City Commission Meeting May 16.2013 City of Sunny Isles Beach,Florida 5. SPECIAL PRESENTATIONS 5A. City Commission Employee Recognition Program: Certificates of Appreciation to be Presented to the Following City Employees: lima Kartunova. Yelena Vinokur; and K-9 Officer "Diesel" and his partner Police Corporal Rob Ostrov. Action: Mayor Edelcup reported that Inna Kartunova, Community Center Coordinator, Yelena Vinokur. Permit and Licensing Clerk,and K-9 Police Officer"Diesel"and his partner Police Corporal Rob Ostrov, went above and beyond the call of duty in the performance of their duties. Mayor Edelcup and the City Commission presented them each with a Certificate of Appreciation and noted that each recipient will receive a $100 check, with the exception of K-9 Officer"Diesel" who was awarded a container of Doggie Treats. 5B. A Proclamation to be Presented to Sally J. Alayon. the Founding Principal of the Alonzo and Tracy Mourning Senior High Biscayne Bay Campus. Action: Mayor Edelcup reported noting that this is with mixed emotions because we are gaining and losing Sally Alayon as she has now been promoted to Administrative Director of the North Region Office of the Public School System. Mayor Edelcup and the Commission presented her with a Proclamation and the Key to the City. Ms. Alayon thanked the Mayor and Commission for the great support of the City, and noted that the new Principal. Lisa Garcia, has already started. 5C. Proclamation/Presentation by "Relay for Life" Event Chairperson Gale Tucker and the American Cancer Society. Action: Mayor Edelcup reported noting that this year's event was unfortunately canceled due to the weather however it was a wonderful success with increased participation. Several teams showed up and decorated tents, raised money in advance, and many events were hosted by our local hotel community to build awareness even before the event. The only thing missing was the overnight walk but it was a terrific success. Mayor Edelcup and the Commission presented a Proclamation to Chairperson Gale Tucker via Dr. Linda Kaplan of the American Cancer Society as Ms. Tucker is out ill. Dr. Kaplan thanked the Mayor and Commission for sponsoring this event as well as in-kind services. Dr. Kaplan and Tracy Paige, on behalf of Ms. Tucker,presented an award to Commissioner Levin, Police Captain Michael Grandinetti.and Cultural and Community Affairs Director Susan Simpson for their tireless efforts for this annual event. 5D. A Proclamation to be Presented to Cultural and Community Services Department for "National Kids to Parks Day" on Saturday, May 18, 2013. Action: Mayor Edelcup reported. Mayor Edelcup and the Commission presented a Proclamation to Cultural and Community Services Director Susan Simpson and her Staff, Lester Alexander, Sylvia Flores,Darrin Graumann, Inna Kartunova,and Roy Ortiz. He also thanked Public Works Employees Joel Grunzweig and Cesar Moreno and their crews for an excellent job of maintaining our parks. Summary Minutes:Regular City Commission Meeting May 16.2013 City of Sunny Isles Beach.Florida 5E. Presentation/Recommendation from City Advisory Committee Chairperson Dana Goldman, Esq. to Request the City Commission Approve Social Media Communication Methods. Action: [City Clerk's Note: See additional action under add-on Item IOL.J Mayor Edelcup introduced City Advisory Committee Chairperson Dana Goldman, who presented a short video on social media. Chairperson Goldman reported on behalf of the Committee recommending that the City implement certain technology initiatives and social media tools to provide residents with greater access to information. This includes Facebook. Twitter, robocalls and text messaging as low cost, effective communication mediums to reach residents. This would also include getting information out about special events to a wider population, different demographic groups in the City, and also as a means to impart information about traffic conditions, public safety conditions, and weather conditions. She said the Committee is recommending the City Commission implement these technology initiatives to provide residents with greater access to information. Mayor Edelcup said he knows the Committee has been working very diligently in this area, and certainly communications is the key to either success or downfall of organizations. Good communications usually leads to success and the lack of communications usually leads to failure and so he thinks you keyed in on a very important aspect of an area that we really need to concentrate on here in the City. The technology has moved so rapidly that we have probably not kept up with it, and he certainly supports the idea of having our City pick up from where it left off and having them create their own internal studies to determine what would be the best way to implement these programs, which program should be implemented and in what order. He would request that the City Manager and his Senior Staff periodically review this and report to the Commission their findings and recommendations so that we can quickly move into the 215t Century. Commissioner Scholl said 12 years ago he had said that we really need to focus on this thing called free public \ViFi, and if we do it we will be the first City in Florida to have it, and Chris Russo was the City Manager at the time, and Derrick Arias was in IT. The fact is that we recognized early on that the technology can be a great tool for binding the community,and he thinks it is great that the Committee is focusing on this. Commissioner Levin, Vice Mayor Aelion, and Commissioner Gatto agreed. City Manager Russo said we have been working together with the Committee and his staff and we have begun initially with regard to Twitter and Facebook, and we are updating and revamping our Website. There is still work to be done, we need our processes and protocol in place. Derrick Arias' attached memo pretty much describes what we have been doing and we will continue to work with the Committee. He said he didn't think we would do the blogging program yet,and Vice Mayor Aelion said our Sister City Taromina uses a City Blog and it is very successful. Chairperson Goldman said that the Committee was also looking at how we could communicate, for example, her next agenda items would be workshops or conducting separate meetings, etc., and how do we communicate as Committee members with other recipients. She said she thinks the idea was that blogs,because of Sunshine Laws, are difficult to maintain but the idea of how we can more effectively get out the word on our own Committee events, and so we have also talked about establishing a protocol for that. City Attorney Ottinot said that procedurally we have met with the Committee about the Sunshine issues with respect to a blog, and also advised the Committee about the public 3 Summary Minutes:Regular City Commission Meeting May 16,2013 City of Sunny Isles Beach.Florida records requirement where the City under State law is required to maintain records that are placed on Social Media communications,and so those are the two main issues. Procedurally if the Commission wants to accept a recommendation from the City Advisory Committee we will need a motion, a second, and if you want to put in timelines for him and the City Manager to act upon it, please do. Mayor Edelcup requested that the City Manager give us some kind of a timeline report in the next 30 to 60 days as to what is the length of the program so that we have a better feel for it. [See Item 10H Resolution.] 5F. Add-On: Presentation by Dr. Linda J. Kaplan, Mission Education Chair, Relay CPS 3 Chair,regarding the Cancer Prevention Study(CPS)—3. Epidemiology Research Program,American Cancer Society. Action: Dr. Linda Kaplan presented a power-point on the Cancer Prevention Study No. 3, and she encouraged everyone to participate and enroll in the Study which will be held at Aventura Hospital on Wednesday. June 5, 2013. 6. ZONING: ZONING HEARINGS ARE QUASI-JUDICIAL PUBLIC HEARINGS. None 7. ORDINANCES FOR FIRST READING 7A. An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Amending Section 265-45 of the City Code Relating to Fences on Residential Lots to Provide that Fences or Walls Constructed by the City for Public Beaati ieatien Purposes May Exceed Six(6) Feet in Height to a Maximum of Eight(8) Feet; Providing for Severability; Providing for Repeal of Conflicting Provisions; Providing for Inclusion in the Code; and Providing for an Effective Date. Action: [City Clerk's Note: City Attorney Ottinot distributed a memo with additional information for clarification purposes on Fences/IJ'alls.] City Clerk Hines read the title.and City Attorney Ottinot reported noting that the Ordinance was amended to"public"purposes. Public Speakers: None Commissioner Scholl said the way this was first presented at the Workshop on May 14, 2013, it appeared like the City was trying to not subject themselves to the same rules that the public has to deal with but he thinks it has now been clarified. We had also made a point that if the public has to subject themselves to a variance or some type of issue he thinks the City should go through the same rigor when they are creating the same burden on an adjacent property owner. However, City Attorney Ottinot did further research and we are within our Code. Vice Mayor Aelion said the clarification of the height will be on a per case basis, and it is to be kept open, and City Attorney Ottinot said yes unless the Commission directs staff to, but this is a rare situation. Vice Mayor Aelion said a cap should be placed on it and he suggested a cap of up to eight (8) feet, and City Attorney Ottinot said he would amend the Ordinance for second reading. 4 Summary Minutes:Regular City Commission Meeting May 16.2013 City of Sunny Isles Beach.Florida Vice Mayor Aelion moved and Commissioner Scholl seconded a motion to approve the proposed ordinance on first reading, as amended. The motion was approved by a roll call vote of 5-0 in favor. Second reading, public hearing will be held on Thursday,June 20, 2013, at 6:30 p.m. Vote: Commissioner Gatto ves Commissioner Levin ves Commissioner Scholl ves Vice Mayor Aelion ves Mayor Edelcup ves 7B. Public Hearing: An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Amending Chapter 265 "Zoning" Section 265-34 of the City Code to Clarify Permitted Retail and Office Uses Within the Medium-High Density Multifamily Residential (RA1F-2) District; Providing for Severability; Providing for Repeal of Conflicting Provisions; Providing for Inclusion in the Code; and Providing for an Effective Date. Action: City Clerk Hines read the title, and City Attorney Ottinot reported that this is to clarify in the City Code that commercial units in condos located in the RMF-2 District are required to primarily serve residents of the condominium and its guests. This ordinance is required to prohibit expansion of commercial uses located in those condos. Public Speakers: None Vice Mayor Aelion said he was drawn to the example of the restaurant Pumpernik in Arlen House but that is part of the common element, and so it basically would mean outside structure and that is open to outside people and so he felt it created some sort of gray area for the definition. City Attorney Ottinot said for clarification purposes it is a unit inside a condo, and Pumpemik, while it is connected,the entry point is outside. Vice Mayor Aelion asked if they paid a rent to the condominium because that would define it. Commissioner Scholl said you could even argue that in the Ordinance because most of the folks that eat there live in the condo. Mayor Edelcup said who would determine the word "primarily", is that something that we would do? Is that something that the City has to police and monitor to determine that it is a primary benefit to its condo? City Attorney Ottinot said they have to go through a licensing process when they apply for a license, and we have a perfect example with the traffic school to have a business within a condo, on its face we knew that was not for the residents of the condo. Mayor Edelcup said then that we do have controls in place. Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of 5- 0 in favor. Second reading, public hearing will be held on Thursday,June 20,2013,at 6:30 p.m. Vote: Commissioner Gatto ves Commissioner Levin ves Commissioner Scholl ves Vice Mayor Aelion ves Mayor Edelcup ves 5 Summary Minutes:Regular City Commission Meeting May 16.2013 City of Sunny Isles Beach.Florida 7C. An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Amending Chapter 265 "Zoning" Section 265-36 of the City Code to Include Development Standards for Hotels Within the Neighborhood Business (B-1) District; Providing for Severability; Providing for Repeal of Conflicting Provisions; Providing for Inclusion in the Code; and Providing for an Effective Date. Action: City Clerk Hines read the title, and City Attorney Ottinot reported noting that this applies to hotel uses only in the B-1 District which is primarily the west side of Collins Avenue from 172"d to 18th Street. Also, in Town Center, Apartment Hotel is prohibited, and so this Ordinance only creates standards for hotels. Public Speakers: None Mayor Edelcup asked whether these standards will be the same as what is on the ocean-side, and City Attorney Ottinot said yes. Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the proposed Ordinance on first reading,as amended. The motion was approved by a roll call vote of -0 in favor. Second reading, public hearing will be held on Thursday,June 20, 2013, at 6:30 p.m. Vote: Commissioner Gatto yes Commissioner Levin yes Commissioner Scholl yes Vice Mayor Aelion yes Mayor Edelcup yes 7D. Add-On: An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida. Amending Ordinance No. 2012-391; Amending the City's Budget for the 2012-2013 Fiscal Year - Building Fund for Additional Staff in the Building Department; Authorizing the City Manager to Do All Things Necessary to Implement the Terms and Conditions of this Ordinance; and Providing for an Effective Date. Action: [City Clerk's Note: The documents were distributed prior to the meeting.] City Clerk Hines read the title. and City Manager Russo and Finance Director Mina! Shah reported noting that the additional staffing is equivalent to 5.25 full time staff. City Manager Russo noted that this was discussed at the Workshop held on Tuesday, May 14, 2013. He said they had showed a timeline, the history of the staffing of the Building Department inclusive of both total numbers of inspections from year to year; the total number of new high-rise condominiums and other construction projects that went up over those years, and the level of staffing in the Department. We also included an exit strategy in terms of when the build-out is concluded, and our downsizing once again at that point. That program will expand if more development comes on. Vice Mayor Aelion complimented the City Manager and his staff as the presentation that was given at the Workshop was very detailed, and the outcome was that the City Manager was very conservative on the gradual increase of staff. Public Speakers: None . Commissioner Scholl moved and Commissioner Levin seconded a motion to approve the 6 Summary Minutes:Regular City Commission Meeting May 16.2013 City of Sunny Isles Beach.Florida proposed Ordinance on first reading. The motion was approved by a roll call vote of 5- 0 in favor. Second reading, public hearing will be held on Thursday,June 20,2013,at 6:30 p.m. Vote: Commissioner Gatto Yes Commissioner Levin yes Commissioner Scholl Yes Vice Mayor Aelion Yes Mayor Edelcup Yes 8. PUBLIC HEARINGS (Other than Ordinances for Second Reading) None 9. ORDINANCES FOR SECOND READING (Public Hearings) None 10. RESOLUTIONS 10A. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Authorizing the Purchase of One (1) Polaris Ranger 800 EFI Solar Red UTV and Associated Equipment From Polaris Sales, Inc. for Use by Ocean Rescue, in a Total Amount Not to Exceed S11;210.82, Attached Hereto as Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Police Captain Michael Grandinetti reported. Public Speakers: None Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the Resolution. Resolution No. 2013-2054 was adopted by a voice vote of 5-0 in favor. 10B. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida.Approving a Request Submitted by LPLA Partners, LP to Use the Lot at the Rear of the Walgreens Located between 174th Street and 175th Street for Temporary Parking for Construction Workers; Establishing Conditions for the Use of the Lot for Temporary Parking; Providing the City Manager and City Attorney with the Authority to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title,and City Planner Claudia Hasbun reported that this is a temporary use application to allow LPLA Partners, the management for Aqualina developers,to park at that parking lot located at 17234 Collins Avenue and to allow access as to the City parking lot located at 175th Street. The developer will contribute S15,000.00,and they have agreed to all the conditions. City Attorney Ottinot said that the conditions have to be met before we give approval. Public Speakers: None Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the Resolution. Resolution No. 2013-2055 was adopted by a voice vote of 5-0 in favor. 7 Summary Minutes:Regular City Commission Meeting May 16.2013 City of Sunny Isles Beach.Florida 10C. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Approving Change Order No. I to Agreement with USA Shade & Fabric Structures, Inc. for the Installation of a Playground Canopy at Heritage Park, in an Amount Not to Exceed S7,535.00, Attached Hereto as Exhibit "A". Bringing the Total Contract Amount Not to Exceed to $342,158.00; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Cultural and Community Services Director Susan Simpson reported that this was for a project already completed. There are a couple of things to close out that they are still going to complete but this is specifically for Heritage Park pan of the project. When they were digging up for the foundation they ran into some unexpected debris under the base that took extra time to excavate. Public Speakers: None Mayor Edelcup said you specifically mentioned that the extra cost was incurred because of some debris underneath, and so his question is to the City Attorney. is this cost chargeable back to the Contractor who originally built Heritage Park? If the Contractor had done a proper job perhaps this debris would not have been there and we wouldn't have had to spend this additional money. City Attorney Ottinot said he would review the contract and also investigate the matter with Ms. Simpson, and eventually if they are at fault we can definitely send a demand letter and request repayment. Commissioner Scholl asked if the City has settled with them yet, and City Attorney Ottinot said we have settled the construction contract with them and they have received all payments. He also noted that Coastal is doing business in the City. Mayor Edelcup stated that if there was a hidden defect we ought to pursue whatever legal remedies that we can. Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the Resolution. Resolution No. 2013-2056 was adopted by a voice vote of 5-0 in favor. 10D. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving an Agreement with Firepower Displays Unlimited, Inc. to Provide a Fireworks Display at the Dedication Ceremony of the Sunny Isles Beach/Newport Fishing Pier on Saturday, June 15, 2013. in an Amount Not to Exceed 512,000.00, Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Cultural and Community Services Director Susan Simpson reported that the event is on Saturday, June I 5. 2013 from 7:00 to 9:00 p.m. At approximately 9:00 p.m., they will have some fireworks, it will be a 10-minute show. She noted that the City's 16th Anniversary Party will be held on the following day at Town Center Park from noon to 4:00 p.m., and she encouraged everyone to get their Resident ID card. Public Speakers: None Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the Resolution. Resolution No. 2013-2057 was adopted by a voice vote of 5-0 in favor. 8 Summary Minutes:Reeular City Commission Meeting May 16.2013 City of Sunny Isles Beach.Florida 10E. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida. Approving an Agreement by and Between Ronald L. Book, Esq. and the City of Sunny Isles Beach for Professional Legislative Relations and Lobbying Services. in an Amount Not to Exceed S10.000.00, Effective from May 1.2013 through April 30, 2014,Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement: Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution: Providing for an Effective Date. • Action: City Clerk Hines read the title, and City Manager Russo reported that this is a continuation of the contract that the City has had for many years similar to the past few years. This may be adjusted from year to year depending on the circumstances and results. Public Speakers: None Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the Resolution. Resolution No. 2013-2058 was adopted by a voice vote of 5-0 in favor. 10F. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida.Authorizing the Submission of a Grant Application to the Florida Division of Cultural Affairs Cultural Facilities Program Requesting S500,000.00 for the Gateway Park Performance Area Project, and Further Authorizing an Amount of S1,000,000.00 as the City's Required Matching Funds; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Finance Director Minal Shah reported that this grant application is for the Gateway Park Project which is budgeted at over S 18 Million,and it is specifically for the performance stage area and supporting amenities. The awarding of this grant will be notified in July 2014. Public Speakers: None Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the Resolution. Resolution No. 2013-2059 was adopted by a voice vote of 5-0 in favor. 10G. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Ratifying an Agreement and Approving the First Addendum to Agreement with Cool-Breeze Air Conditioning Corporation for Air Conditioning Services at the Government Center,in an Amount Not to Exceed 537.550.00; Waiving Competitive Bidding Requirements; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Assistant City Manager Bill Evans reported noting that one of the compressors on top of this building gave out. The Freon that was in the system running through these two compressors is no longer made. There is an additional amount included to replace it with the proper Freon. Public Speakers: None Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the Resolution. Resolution No. 2013-2060 was adopted by a voice vote of 5-0 in favor. 9 Summary Minutes:Regular City Commission Meeting May 16,2013 City of Sunny Isles Beach.Florida 1OH. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Third Amendment to Agreement with Beiswenger, Hoch and Associates, Inc. (BH&A), to Provide Post Design Services for the Sunny Isles Beach /Newport Fishing Pier, in an Amount Not to Exceed S 15,000.00,Attached Hereto as Exhibit"A";Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title.and City Manager Russo and.Assistant City Manager Bill Evans reported that this is a cleanup as there were several changes and revisions made to the Pier. We went through BH&A's Agreement and we got about 20%of what needed to be written off but each one of these revisions had to have a sign and seal on it,and if you look at the breakout on the second sheet. most of it is from their Sub. City Manager Russo said since they designed this, they are the structural people on the Pier. All the change orders that you previously approved have to go through them, and they have to seal it on our behalf. This is the tail end of finishing up all those change orders. Public Speakers: None Commissioner Scholl said yes; this is still the cleanup from the very beginning since they were involved from the very beginning and we have to finish out with them. Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the Resolution. Resolution No. 2013-2061 was adopted by a voice vote of 5-0 in favor. 101. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Purchase of Six (6) New Copier/Scanner/Printers from Toshiba Business Solutions for the Police Department; Pelican Community Park,and Public Works, in an Amount Not to Exceed 534,223.00, Plus Additional Per-Copy Charges of 53,500.00 Annually, for a Total Amount Not to Exceed of 537,723.00. Utilizing the State of Florida Contract No. 600-000- 11-1; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Chief Information Officer Derrick Arias reported that five of the copiers will be going to the Police Department, and one will be going to the Module Unit for Public Works. We are purchasing rather then leasing because we expect to keep them for a period of five (5) years for a significant savings to the City. Public Speakers: None Commissioner Gatto moved and Commissioner Levin seconded a motion to approve the Resolution. Resolution No. 2013-2062 was adopted by a voice vote of 5-0 in favor. to Summary Minutes:Regular City Commission Meeting May 16,2013 City of Sunny Isles Beach.Florida 10J. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Approving an Agreement with Ric-Man International, Inc. for Continuing Services for Small Construction Projects, in an Amount Not to Exceed $100,000.00, Attached Hereto as Exhibit "A": Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Engineer Helen Gray reported that we frequently find a number of small repair and maintenance projects that need to be attended to. We are finding that the current limit of$25,000.00 per vendor is limiting our ability to timely respond to these things as they arise. Public Speakers: None Vice Mayor Aelion moved and Commissioner Scholl seconded a motion to approve the Resolution. Resolution No. 2013-2063 was adopted by a voice vote of 5-0 in favor. 10K. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Authorizing the City to Execute a New Deed of Conservation Easement to the South Florida Water Management District in Order to Authorize the Construction of an Emergency Pedestrian Bridge Connecting North Bay Road between 172"d and 174th Streets, in Substantially the Same Form as the Attached Exhibit"A";Authorizing the City Manager and City Attorney to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Engineer Helen Gray reported that we are about 90% of the way through the design and permitting for the Emergency Bridge. There are a lot ofjurisdictional entities that are driving a lot of the requirements for this project,one of which is the South Florida Water Management District. The south end of the bridge lands on a conservation easement and so that is going to be released by the District, and we are going to grant a like-area further east in the Canal. In addition, we have some additional area around the Skate Park for mangrove mitigation, and so this satisfied permit requirements. Public Speakers: None Mayor Edelcup said when we get to 100% permitting, can we also have fireworks as this project has been going on for ten years, and we need to celebrate when it is fully permitted. Vice Mayor Aelion moved and Commissioner Scholl seconded a motion to approve the Resolution. Resolution No. 2013-2064 was adopted by a voice vote of 5-0 in favor. 10L. Add-On: A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Supporting the City Advisory Committee Recommendation to Pursue Social Media; Authorizing the City Manager and City Attorney to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: [City Clerk's Note: See additional action under Item SE.J City Manager Russo and Summary Minutes:Regular City Commission Meeting May 16.2013 City of Sunny Isles Beach.Florida City Attorney Ottinot reported. Public Speakers: CAC Chairperson Dana Goldman, Esq. Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the Resolution. Resolution No. 2013-2065 was adopted by a voice vote of 5-0 in favor. 11. MOTIONS None 12. DISCUSSION ITEMS 12A. A Discussion/Presentation by Jerry Kaufman regarding the Lighting of the Sunny Isles Boulevard Causeway Bridge • ' :- . • : - to make it more attractive. Action: [City Clerk's Note: A revised cover memo was distributed prior to the meeting.] Mayor Edelcup introduced Jerry Kaufman, who reported and presented renderings of the different lighting for the Bridge. He gave out a LED light with a magnifying glass and a booklet. Public Speakers: Jerry Kaufman; Danny Iglesias Jerry Kaufman said there is a movement across the country right now to get rid of incandescent bulbs for LED,the savings is amazing. He presented a video of the LED lights in New York City, and other examples of LED lighting on bridges. He said this is something for the Commission to think about which is to not only put these lights into the bridge on Sunny Isles Boulevard but also to change the entire lighting system in the City and save millions of dollars over a long period of time. Former City Commissioner Danny Iglesias said that FDOT has used LED lights for several years, and in fact, he was the project manager for the lighting of the MacArthur Causeway Bridge which has become a signature in the evening when they take a panoramic view of both the Port of Miami, of which he was also the project manager,and the MacArthur Bridge in Miami Beach. He introduced Roberto who recently got the job on Key Biscayne using design build for the Rickenbacker Causeway Bridge. He said any help the City may need in permitting they would help. Jerry Kaufman said that this City could be known as the City of Lights, and he asked the Commission to think about the creation of a committee that would look into not only the lighting of the bridge, how to light it, and the cost of lighting it and maintenance, but to go further then that and to look into bringing the private sector in as well as government for subsidy because it is a "green" program. The subsidies for lighting today in the green program is so expandable, it could go from a small scope to a very large scope. LED lights do not hurt turtles because it is a concentrated light. There is a light show that is currently used in one of the parks in which they make a grid. The grid goes across the park and they are thinking about doing it in Chicago in which these LED lights go horizontally across the top of the park in an elevation of about 20-feet creating about 4,000 different versions run by a laptop computer, programmed to change colors. 12 Summary Minutes:Regular City Commission Meeting May 16.2013 City of Sunny Isles Beach.Florida Mayor Edelcup said this is a topic that is appropriate to bring up now with the development of Gateway Park and the entranceway to our City. When he called him a couple of weeks ago it jogged his memory of a conversation he had with Danny Iglesias some years back about seeing what we can do about lighting the bridges, at least as a beginning step toward doing some beautification projects in and around the City. He thanked Mr. Kaufman, and said he thinks that we should explore the feasibility of doing something like this in the City. Vice Mayor Aelion said regarding the underbelly of the causeway bridge, the last time he checked it, it needed some attention. Would that interfere with the undertaking of such a project? Danny Iglesias said that is a very good point because when you light something,you have to be careful what you want to light, if the bridge is rusty. you are going to light a rusty bridge. When you do these lights you do it at a strategic location that it doesn't undermine the routine maintenance of that structure. Generally for example the MacArthur Causeway Bridge, the Port of Miami, those are concrete structures and are tolerant to salt, and so when you are lighting it up, you are lighting up a very pretty bridge. There are certain areas of certain structures you can light and maintain its visual integrity. Jerry Kaufman said the challenge is how extensive the lighting would be as opposed to whether or not, because these bridges need to be maintained and scraped and painted periodically as does the Lehman Causeway Bridge does with its underbelly which is all made out of steel. But it can be done very easily, and the light would not necessarily affect any resident living in the neighboring area. The challenge is not going to be overwhelming and will not be a hardship. The expense to install depends upon how elaborate you want to get, and the savings on that can overlay itself. You could do two studies simultaneously.one on the bridge, and if you want to do the Park, and how it would affect lighting in the City because he thinks it will change what you are paying now dramatically,and the estimates that he has gotten from many consultants is about 400% savings. Vice Mayor Aelion said being that Sunny Isles Beach is a tourist destination for over one million tourists a year,this would be a tremendous attraction. Commissioner Scholl said that the Pier may offer something but we don't have a lot of vista with our bridges like the ones downtown. He can see doing something interesting with the bridge but he doesn't know if we want to go for broke on the bridge but as a Park feature it is interesting. Where Jerry Kaufman is going on the savings on the streetlights, he thinks we will have to figure that out with FDOT on Collins. That is an economic equation but not necessarily a tourist attraction. Jerry Kaufman said he has taken photos of the underbelly and all angles of the bridge. If you look at all the palm trees that you have installed in the median and see how those can be wrapped permanently. Also, if you look at the stretch from Haulover Park to the northern end of Sunny Isles Beach, it is a straight line. There are communities now using LEDs that go into the pavement with permission of local FDOT, these lights would then emit low emissions of light during the day and glow a bit brighter at night and literally light up the streetscape along the roadway system. There are a lot of applications, it is just a question of do you have the will and the wherewithal to create the Committee. Mayor Edelcup said to carry it further, our recommendation would be for the City Manager to look into this, create a Committee if you so desire, and report back to us. The idea seems 13 Summary Minutes:Regular City Commission Meeting May 16.20)3 City of Sunny Isles Beach,Florida attractive to all the Commissioners.and the application as to where we can always determine based on future studies. We are a community with a lot of tourism in it, and we have the opportunity to showcase the City with a brighter light. Commissioner Levin said when you come across the Julia Tuttle Causeway into Miami Beach they have the palm trees with just the little wings around them, it is very simple but she loves that. Maybe we can do something like that at the north end. Jerry Kaufman said yes, there are so many applications out there and sometimes less is more, for the bridge you could accomplish that. He noted the canopy that we saw. the arch, if you took the walkways and just did that alone with simple wire. The LED wiring system is extremely light, has resistance to heavy wind and would meet whatever Code is necessary. You could introduce solar power and solar cells to light the entire system and it is currently being used that way now. Other than the installation cost there could be tremendous benefits. 12B. Mayor Edelcup reminded everyone of the Special Election scheduled on Tuesday,June 4, 2013. Everyone needs to get out and vote on the six Charter Amendments. He noted on Amendment 5, there is a robocall going around from the Fire Department telling the people to vote against that particular amendment. We need to reassure the public that voting yes to that amendment does not necessarily mean that we have any intention of changing the Fire Department from the Miami-Dade Fire Department which today is doing a superb job,but it gives the City the right to its own destiny and not to be hamstrung so that in the future if change were to be required it would already be in place. He reminded everyone again to get out and vote on June 4, 2013. and if you have an absentee ballot to fill it out and send it back to the Elections Department. 13. CITIZENS' FORUM: REQUESTS, PETITIONS & OTHER COMMUNICATIONS None 14. ADJOURNMENT Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to adjourn the meeting, and Mayor Edelcup adjourned it at 8:15 p.m. Respectfully,Submitted by: Approved by the City Commission on June 20. 2013 mil _• J.arie A. Hines. CC. City Clerk N• an S. Edelcup, Mayor •t: - 0.4C, `.= 14 Preview Page 1 of 1 of JHN�i\ @ City of Sunny Isles Beach Sim- Ef 18070 Collins Avenue - Sunny Isles Beach, Florida 33160 i,�`P,--�.. Q ,4' (305) 947-0606 City Hall `'l. o, RIB ."° (305) 949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Jane A. Hines, CMC, City Clerk DATE: 6/20/2013 RE: Summary Minutes for the May 16, 2013 City Commission Meeting RECOMMENDATION: Attached for your consideration are the Summary Minutes for the May 16, 2013 Regular City Commission Meeting. REASONS: N/A ATTACHMENTS: Summary Minutes hup://sibagenda.sibfl.net/Agenda/Preview.aspx?Item)D=106 &Meeting)D=0&MeetingDa... 6/12/2013