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Home My WebLink AboutReso 2013-2086 RESOLUTION NO. 2013- 2b A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE DISPOSAL OF ELECTRONIC EQUIPMENT AS SURPLUS PROPERTY THROUGH CREATIVE RECYCLING SERVICES; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach has surplus electronic equipment which has accumulated over the past several years; and WHEREAS, the surplus electronic equipment, attached as Exhibit "A", is taking up storage space in City facilities, and the City would like to dispose of it through Creative Recycling Services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Disposal of Surplus Electronic Equipment. The City Commission hereby approves the disposal of surplus electronic equipment, attached hereto as Exhibit "A", through Creative Recycling Services. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of this Resolution. Section 3. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 18th day of July 2013. /I/,- :t, /lei`✓/_ orman S. Edelcu%Mayor ,ATTE'ST° . c______A - A.,- 1. . . a".1.Jane A. Hines, Cit y,Clerk R2013-Disposal of Surplus Electronic Equip Page 1 of 3 APPROVED • S TO FORM AN►. A ,/ii FICIENCY: 1/11 1*1141 an •ttinot, City Attorney Moved by: SC_ !- LL Seconded by: CbtryorrAk.xivkaA G{RTTO Vote: C—b Mayor Edelcup v(Yes) (No) Vice Mayor Aelion v(Yes) (No) Commissioner Gatto ✓(Yes) (No) Commissioner Levin ✓(Yes) (No) Commissioner Scholl V(Yes) (No) R2013-Disposal of Surplus Electronic Equip Page 2 of 3 Exhibit "A" The surplus equipment to be disposed of is as follows: DELL Laptop Docking Stations for Latitude D-series (x16) DELL Monitor Stands (x3) DELL Docking station monitor stands (x17) ITHACA Series 90PLUS Receipt Printers (x3) DELL P780 CRT monitor (x1) DELL Tower CPU (model GX110) (x1) (service tag DFM8MO1) APC UPS Batteries (models SYBT2/SYBT5/SYPM4KP) (x7) APC SYHF6KT Large Battery Chassis (x1) [SIB Asset Tag 001543] APC SYRMXR4 Small Battery Chassis (x1) [SIB Asset Tag 001541] APC model SYT?? Chassis PDU (x1) [SIB Asset Tag 001542] (model sticker unreadable) APC small UPS various models including ES350 and ES650 (x20) HP Laser Printers (x6) (HP 3600 (x2), 1012, 1300, 1022, 1320n) Laminator (x2) Scanner Fujitsu fi-5650 (x1) Toshiba Fax DP-85(x1) Compaq model PP2130 Laptop (x1) Wireless Antenna (x1) Keyboards Cables <Video, PS2, Power> Mice <Broken Wireless & Wired> Jet Direct Print Hub Floppy Disk Drive R2013-Disposal of Surplus Electronic Equip Page 3 of 3 x y � y <a3G,t p yam L Cpp DEPARTMENT OF MANAGEMENT RICK SCOTT SERVICES JOHN P.MILES Governor Secretary 4050 Esplanade Way I Tallahassee,Florida 32399-0950 I Tel:850.488.2786 I Fax:850.922.6149 July 22, 2011 MEMORANDUM NO.: (991-705-09-1) -1 TO: Department Addressed / User Agency FROM: Director, State Purchasing SUBJECT: Contract No. 991-705-09-1 TITLE: Recycling Services: End of Life Electronics Equipment The above referenced. Contract is renewed for a period of 36 months and is scheduled to expire July 21, 2014. Prices, Terms and Conditions are the same except where revised in Ammendment No. 1. Ammendment No. 1 includes Requirements for Preferred Pricing Compliance, Employment Eligibility Verification, and Scrutinized Companies Lists Certification. Any questions that may arise regarding this contract should be directed to the Contract Administrator. TG/cd www.dms.MyFlorida.com o F [ES 'E' .c Gam. DEPARTMENT OF MANAGEMENT RICK SCOTT SERVICES JOHN P.MILES Governor Secretary 4050 Esplanade Way I Tallahassee,Florida 32399-0950 I Tel:850.488.2786 I Fax:850.922.6149 CERTIFICATION OF CONTRACT TITLE: Recycling Services: End of Life Electronics Equipment CONTRACT NO.: 991-705-09-1 ITB NO.: 14-991-705-C, EFFECTIVE: July 22, 2008 through July 21, 2011 SUPERSEDES: 991-705-05-1 CONTRACTOR(S): Creative Recycling Systems, Inc. RENEWED: July 22, 2011 Through July 21, 2014 A. AUTHORITY - Upon affirmative action taken by the State of Florida Department of Management, a contract has been executed between the State of Florida and the designated contractors. B. EFFECT - This contract is entered into to provide services for the collection, transportation, and disposal of end-of-life electronic and electrical equipment for items that have reached the end of their intended useful life. This contract is available for use by all State of Florida agencies and institutions and Other Eligible Users as defined in accordance with their tangible property rules established by each participant and their governing authority. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and local taxes. All contract purchase orders shall show the State Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) www.dms.MyFlorida.com Page TITLE: Recycling Services: End of Life Electronics Equipment CONTRACT NO.: 991-705-09-1 D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office. E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. Authorized Signature Date TG/cd Attachments www.dms.MyFlorida.com � `� ® —Ei® ! LIZ® •`.' -',4„ - 14.- Lj,�%]4 7 .d,- a a.a C:' y-��H %I r Qu ELECTRONICS RECYCLING AND ASSET MANAGEMENT SERVICES I vj. Ta CHEATOVI RECYCLING • THE SCIENCE OF REUSE COMPANY OVERVIEW u BEST VALUE o • BEST ENVIRONMENTAL SOLUTION o Creative Recycling—The Science of Reuse w' w.crserecycline.coin 404 CREATIVE RECYCLING 41 ) T\Kq i•i if 9 COMPANY HISTORY Creative Recycling Systems(CRS) is recognized as a worldwide leader in the electronics recycling industry. With over 16 years of experience, CRS was built on environmental stewardship, developing and utilizing state-of-the- art processing technology, and our commitment to customer service. From managing in excess of 10,000 pick-ups per year from international corporate customers, to recycling electronics for the federal government through our contract with the General Services Administration (GSA), CRS has made a significant, positive impact on our environment and has defined a multitude of win/win relationships within our industry. CRS is headquartered in Tampa, FL, with offices in Miami,Tallahassee, Atlanta,GA; Raleigh/Durham,NC; Columbia, SC; Baltimore, MD;Nashville,TN; Louisville, KY; Allentown, PA and Chicago, IL. Currently CRS is utilizing upwards of 500,000 square feet of operational warehouse space. With the proven capability to manage assets, protect/destroy confidential data and process end-of-life electronics,CRS is raising the bar within the electronics recycling industry. Our extensive logistics network allows us to serve customers from California to Boston, South America and the Caribbean too. /ffillitigW;i0,, CREATIVE AECYCLIEIB ERE SEIEROE OF REUSE CIVPU M! Pin'Q111a1 Creative Recycling—The Science of Reuse «waw.crserecycl ine.com 11 Ilk CREATIVE RECYCLING ellgri State-of-the Art Processing System Returns Highest Value for Commodities __" __ -> mss . -R -— l nl:•: � c i . b�t'I f� �- '�' �1 I r.� I� } .' r/ �3 t- +- ,� ' 7i� `' r�� -7--,'� /� -a �.,n,J a Tom. 1 1 n'"" .ru.'.r-r.. . f . 71 ��Pi% E1_ UC - Il - `ii- ,i 51 r-t.,;:. :�l 1�._ !'1171.- r ~,) ► ,� -- r 1`li% CREATIVE RECYCLING CERTIFICATIONS AND HIGHLIGHTS R2 CERTIFICATION— RIOS CERTIFICATION- EPA RESPONSIBLE ELECTRONICS RECYCLER ISRI RECYCLING INDUSTRY OPERATING STANDARD R- T RICIS RECYCLING INDUSTRY CERTIFIED ELECTRONICS RECYCLER OPERATING STANDARD' ISO 14001- . ISO 9001- OSHAS 18001— ENVIRONMENTAL MANAGEMENT QUALITY MANAGEMENT OCCUPATIONAL HEALTH&SAFETY SYSTEM SYSTEM MANAGEMENT SYSTEM yS�EµC`Alif/r4 fo' haS4,EM CER TIrjc.4r,5. 4.0 cERT/f/e9 1g9 SGa SGS _SGS r • CRS is recommended and in line for E-Stewards Certification. • Through innovation and due diligence, CRS is successfully changing the traditional mindset of "e- waste"to a new perspective of"e-worth", worldwide. • IT Asset Disposition Management - CRS specializes in handling surplus, obsolete, or end-of-life electronic equipment. • Customer Service is our#1 priority. We will do what it takes to earn and keep your business. • When National Geographic Magazine researched the global problem of e-waste, they featured CRS as a - quality solution in their captivating article"High-tech Trash"in the January 2008 issue. http://ngm.nationalgeographic.com/2008/01/high-tech-trash/carrol l-text • CRS's commitment to being a good corporate citizen begins with its leadership role as a steward of the environment. It is reinforced through support of community endeavors that benefit schools, churches, non-profit organizations, and the individuals they serve. • Logistics Services-Comprehensive transportation services utilizing our own fleet or working with one of our preferred third party carriers.We cover the nation! Creative Recycling—The Science of Reuse wm■ c rserec vc l i ng.com CREATIYE• CYCLIR6 CRS HIGHLIGHTS • 2012 Creative Recycling Partners with NASCAR Green • 2010 International Electronics Recycler of the Year,awarded by IERCE • 2010 Small Business Leader of the Year,Tampa Chamber • 2010 Earth Charter US Sustainable Business Award • 2009 Eye on America Documentary on Creative Recycling Systems • 2009 Keynote Speaker on Electronics Recycling in Shanghai—World Recycling Forum • 2009 Green Marketing Program of the Year/eCycling Collection—Triangle Business Journal • 2009 Discovery Channel Documentary on CRS and the role the Company plays in eCycling • 2008 Highlighted in National Geographic Magazine(January Issue) • 2008 Jon Yob is honored as IT Florida, IT Leader of the Year • 2007 Featured on the CBS Evening News with Katie Couric • 2007 CEO Jon Yob named Ernst& Young Entrepreneur of the Year®-FL Technology Division • 2007 Greater Brandon Chamber of Commerce honored as Small Business of the Year • 2006 Tampa Bay Technology Forum's Quantum Leap Technology Award • 2006 IT Florida Honored with the Excellence in IT Leadership—Central Division • 2004 Mass Mutual National Family Business of the Year Award • 2003 Florida Family Business of the Year by the College of Business at the University of Tampa • 2002 Greater Tampa Chamber of Commerce Small Business of the Year Award • 2002 Commendation for Environmental Contributions by the University of South Florida's Department of Environmental Science and Policy Terrablight.Corn Terra Blight is a feature-length documentary exploring America's consumption of computers and the hazardous waste we create in pursuit of the latest technology. CRS has a NO LANDFILL policy for all electronics. With CRS,all end-of-life electronics are recycled into valuable commodities,which are circulated back into worldwide production...SIMPLY ERADICATING ELECTRONIC WASTE— A true victory for the environment by keeping our landfills(here and abroad) free of hazardous electronic equipment. THE MCGRAW-HILL RECYCLING HANDBOOK By Herbert F. Lund Joseph C. Yob, Vice President of Creative Recycling Systems authored Chapter 10 "Electronic Devices" in the McGraw-Hill Recycling Handbook by Herbert F. Lund. Creative Recycling—The Science of Reuse w w.crserecycline.com I,' CREATIVECTCLIRG I f , - __1 n - --p.,- _rte'- -,l HIGHEST DATA SECURITY STANDARDS FOR ASSET MANAGEMENT A critical element of your business or organization remains the information in which you use for day to day operations. CRS has developed programs that ensure data is sanitized and assets recovered. The process begins with accepting full ownership of e-scrap at the time of pickup. Sanitization begins with removing asset tags and obliterating property markings. We adhere to the National Institute of Standards and Technology (NIST) guidelines for media sanitization, providing our customers with the most advanced data security methods for their needs. CRS provides a menu of data security services including: • Detailed labeling/tracking of loads from pick-up throughout entire recycling process. • Mobile,ON-SITE wiping or destruction. • Removing the asset and customer identification tags from each item. • Performing sanitization,or overwrites,on each item to purge the data. • Degaussing all hard drives, floppy disks, magnetic tape, and other IT media. • Video monitoring of drives and other IT media during the shredding process. • Data destruction on Optical Media. • Certificates of Destruction and/or Media Sanitization. Our offices and warehouses are monitored 24 hours a day, seven days a week by a professional security agency using an extensive system of surveillance cameras. There are active-intrusion detection systems on all buildings. Our in-house environmental health and safety team ensures compliance with all local, state and federal regulations. We also regularly employ outside consultants to guarantee that we uphold the highest standards. We control access to secure areas in which sensitive hardware can be held under extra protection while the material is assessed and the data is destroyed. A strict triage and inventory control process allows us to track our customer's assets from the time of pick up through their eventual final disposition. Every company requires a unique solution for asset recovery, and CRS provides the consulting and support services necessary to provide that solution in the most secure manner possible. How to prevent IT assets from becoming IT liabilities: Why you need a plan to manage your IT assets through their life cycle. ABA Banking Journal Oct,2003 by Joseph C.Yob,Vice President of Creative Recycling Systems, Inc. http://www.crserecycling.com/main.php?p=whitePaper Creative Recycling-The Science of Reuse wv,w.crserecyc l ing.coin CREATIVE RECYCLING• ACCEPTABLE EQUIPMENT All electronic equipment is acceptable with the exception of manifested hazardous waste, radioactive waste, biohazardous waste or mercury containing devices**. Some examples of accepted electronic equipment are, but not limited to: — Computer Monitors—CRTs Tape Players Printed Circuit Boards Computer Monitors—Flat Panel CD Players UPS(personal &network) Televisions—CRTs Telephones Microwaves Televisions—Flat Screen Cell Phones Small Household Appliances Desktop Computers Fax Machines Servers Laptop Computers Gaming Consoles Terminals Keyboards/Mice Power&Network Cables Rechargeable Batteries Toner/Ink Cartridges Network Hubs Peripherals Printers Switching boxes Military Equipment Scanners/Fax Machines Controllers Medical Equipment Copy Machines Modems Telecommunications VCRs Docking Stations Commercial Equipment Stereos CD Roms Office Equipment Radios Hard Drives Banking Equipment Mainframes Household Batteries Test Equipment Creative Recycling—The Science of Reuse w w.crserecycline.coin 1 itori CREATIVECTCURG STATE CONTRACT EXPERIENCE CRS is currently the contract holder for eight state contracts in seven states: State of Florida State of Georgia Charles Day,CPPB,Purchasing Analyst Matthew Carter,HI,CPPB,Purchasing Agent Department of Management Services,Division of State Purchasing Department of Administrative Services 4050 Esplanade Way,Suite 360 State Purchasing Division Tallahassee,FL 32399-0950 200 Piedmont Ave.,Suite 1820 West Tower Fax:(850)414-6122 Atlanta,GA 30334 Email:Charles.Day @dms.myflorida.com Email:matthew.carter @doas.gagov 2005 to present 2010 to present Commonwealth of Kentucky Commonwealth of Virginia Tom Heil,Environmental Scientist II Director,DGS Procurement Recycling Assistance Section Department of General Services Division of Waste Management Procurement Services Unit 14 Reilly Road 1100 Bank Street,Suite 724 Frankfort,KY 40601 Richmond,VA 23219-3639 502-564-6716 x 4640 804-371-0932 Thomas.heil@ky.gov Email:procurement @dgs.virginia.gov 2010 to present 2008 to present State of North Carolina—State Convenience Contract(926A) Delaware Solid Waste Authority Dewey Bennett,CPPB Rich Von Stetten,Senior Manager Division of Purchase&Contract Statewide Recycling Department of Administration DSWA 4th Floor 1128 S.Bradford St. 116 West Jones St. Dover,DE 19903 Raleigh,NC 27603-8002 302-739-5362 919-807-4530 rvs @dwsa.com dewey.bennett@doa.nc.gov Jan 2011 to present 2008 to present State of South Carolina—State Electronics Recycling Contract State of Louisiana—State Electronics Recycling Contract Ron Conner,Contract Administrator Rob Haynes,State Purchasing Officer III Information Technology Management Office Division of Administration-Office of State Purchasing 1201 Main Street,Suite 400 1201 N.Third St.,Suite 2-160 Columbia,SC 29201 Baton Rouge,LA 70804-9095 803-896-0284 225-342-8010 rconner @itmo.sc.gov rob.havnes@la.gov 2009 to present 2010 to present State of Connecticut Lynn Peccerillo Procurement Services 165 Capitol Avenue Hanford,CT 06106 860-713-5255 Lynn.peccerillo@ct.gov Creative Recycling—The Science of Reuse wv.w.crserecycl ing.com CREATIVE RECYCLING LOCAL GOVERNMENT EXPERIENCE With regard to local and county government agencies, CRS has developed numerous electronics recycling partnerships. CRS has worked with many diverse counties throughout the United States including local governments,recycling centers, solid waste facilities,and school boards. Pinellas County,FL City of Atlanta, GA Fulton County, GA Nashville/Davidson, TN DuPage County, IL Morris County,NJ Prince William County, VA Lake/Porter/LaPorte, IN Charlotte/Mecklenburg,NC Charleston County, SC Lancaster County, PA Northeast Maryland Waste Disposal Authority CRS has held in excess of 900 COLLECTIONS events throughout the Southeast United States, partnering with companies such as Dell, Home Depot, Sam's Club, Fox Television, Panasonic, Sharp,Toshiba, Southwire,and Toyota. f BUSINESS-TO-BUSINESS EXPERIENCE IT ASSET DISPOSTION MANGEMENT CRS has extensive experience recycling end-of-life electronics for government, state,county, small and large businesses and non-profits.Our services include, but are not limited to;transporting, removing hazardous substances, securing data, de-manufacturing, and processing electronic equipment in compliance with all laws and regulations. CRS has an impressive customer base within the private sector and excels at recycling large and small volumes of electronic equipment for communications companies,insurance companies, utilities and other businesses. rizommzamsum camtacrimmine MEMBER 2012 Creative Recycling—The Science of Reuse wx‘w.crserecycl ine.com 0S,_-"-N:: `FSo City of Sunny Isles Beach •ti 18070 Collins Avenue ;, tom.-,_ : . _ _: _ -ter= 1 Sunny Isles Beach, Florida 33160 se iD9,�t 6.-s■ yfr (305)947-0606 City Hall L c` y of s,,ri "`'� (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Derrick L. Arias, Chief Information Officer DATE: 7/18/2013 RE: Disposal of Surplus Equipment RECOMMENDATION: It is recommended that the City Commission adopt the attached resolution authorizing the City Manager to dispose of the surplus equipment described below. REASONS: The City has surplus equipment which has accumulated over the past several years. It serves no useful purpose, and should be disposed of in order to reclaim storage space in City facilities. The equipment listed below consists of two non- functional computers, assorted non-functional UPS (backup power supplies) equipment, broken printers & fax machines, broken accessories (mice and keyboards), and additional miscellaneous items as listed. ADDITIONAL INFORMATION: In order to dispose of the equipment described below, the Information Technology Department would utilize a state-approved vendor that would pick up and recycle the equipment in an environmentally safe manner. Details of the state contract and vendor information are attached to this item. The surplus equipment to be disposed of is as follows: DELL Laptop Docking Stations for Latitude D-series (x16) DELL Monitor Stands (x3) Agenda Item No.IOH Date 7/18/2013 134 -7 DELL Docking station monitor stands (x17) ITHACA Series 90PLUS Receipt Printers (x3) DELL P780 CRT monitor (x1) DELL Tower CPU (model GX110) (x1) (service tag DFM8MO1) APC UPS Batteries (models SYBT2/SYBT5/SYPM4KP) (x7) APC SYHF6KT Large Battery Chassis (x1) [SIB Asset Tag 001543] APC SYRMXR4 Small Battery Chassis (x1) [SIB Asset Tag 001541] APC model SYT?? Chassis PDU (x1) [SIB Asset Tag 001542] (model sticker unreadable) APC small UPS various models including ES350 and ES650 (x20) HP Laser Printers (x6) (HP 3600 (x2), 1012, 1300, 1022, 1320n) Laminator (x2) Scanner Fujitsu fi-5650 (x1) Toshiba Fax DP-85(x1) Compaq model PP2130 Laptop (x1) Wireless Antenna (x1) Keyboards Cables <Video, PS2, Power> Mice <Broken Wireless & Wired> Jet Direct Print Hub Floppy Disk Drive ATTACHMENTS: • Resolution • FL Contract • CRS Information Agenda Item No.IOH Date 7/18/2013 135